Top 9 Executive assistant Jobs in Forest, Va

Executive Assistant
World Help —Forest, VA
- Full-time
- Research
- Mid-level
- Office
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Assistant/Associate Professor, Healthcare Specialty for Doctor of Executive Leadership
UNIVERSITY OF LYNCHBURG —Lynchburg, VA
- $100,000 - $110,000 a year
- Urgently hiring
- Remote
- Background check
- University
- Doctor of Philosophy
- Disability insurance
- Health insurance
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7d
Assistant/Associate Professor, Ethics of AI and Technology Leadership Specialty for Doctor of Executive Leadership
UNIVERSITY OF LYNCHBURG —Lynchburg, VA
- $100,000 - $110,000 a year
- Urgently hiring
- Remote
- Background check
- Research
- University
- Disability insurance
- Health insurance
Quick Apply
7d
Assistant/Associate Professor, Government and Public Leadership Specialty for Doctor of Executive Leadership
UNIVERSITY OF LYNCHBURG —Lynchburg, VA
- $100,000 - $110,000 a year
- Urgently hiring
- Remote
- Background check
- Research
- University
- Disability insurance
- Health insurance
Quick Apply
7d
Senior Administrative Assistant to the Dean - School of Health Sciences
Liberty University —Lynchburg, VA
- $21.15 - $24.04 an hour
- Weekends as needed
- Writing skills
- Mid-level
- Office
- Health insurance
- Tuition reimbursement
Sr Administrative Assistant for School of Engineering
Liberty University —Lynchburg, VA
- $21.15 - $24.04 an hour
- Full-time
- School experience
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Tuition reimbursement
Administrative Assistant II for LU Serve
Liberty University —Lynchburg, VA
- $18.27 - $21.15 an hour
- Full-time
- Computer literacy
- Writing skills
- English
- Health insurance
- Tuition reimbursement

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Executive Assistant

World Help -
Forest, VA

Quick Apply

Job Details

Full-time

Qualifications

Confidential information handling
Business travel arrangements

Full Job Description

Executive Assistant

(Fully Formatted Job Requisition Attached Below)

Mission & Values

World Help is a Christian humanitarian organization serving the physical and spiritual needs of people in impoverished communities around the world. We are searching for a devout follower of Christ whose worldview correlates with the company’s mission and values.

Position Purpose

The Executive Assistant serves as administrative support to the President of World Help. This role’s purpose is fulfilled by standing in as the point of contact for internal and external constituencies on all matters pertaining to the President; organizing/coordinating executive outreach and external relation efforts; as well as planning, organizing, and coordinating operational procedures, activities, and documentation. Together, these responsibilities allow the Executive Assistant to assist the World Help President in managing an efficient, effective, and successful Executive Team/organization.

Primary Duties & Responsibilities

Prepare clear correspondence and communicate directly/on behalf of the President with donors, staff, and others on matters, at times confidential, tied to the President's programmatic initiatives.
Maintain and organize President’s Office related files, records, and correspondence (digital and physical) for efficient retrieval and confidentiality.
Conduct In-Office Tasks for the President as needed such as gathering materials/product, printing documents, and delivering items to individuals/departments.
Plan, coordinate, and ensure the President's calendar is followed and respected while providing them with a daily briefing of what items/meetings are to be tackled for the day.
Schedule internal and external meetings, craft agendas, and take meeting minutes, coordinating all logistics details, providing relevant preparation materials, and ensuring appropriate follow-up.
Submit expense reports and assist the Executive Manager in reconciling the Executive Department budget.
Oversee the coordination of special gifts, floral arrangements, and acknowledgments for staff, executive leadership, and key donors.
Responsible for the administrative coordination of World Help’s weekly staff meeting, “Morning Meeting”, including, but not limited to, meeting invitations, scheduling, and agendas.
Coordinate travel arrangements for the President including flights, lodging, itineraries, and agendas; taxiing the President to and from applicable airports or destination points.
Research, prioritize, and follow up on incoming issues and concerns addressed to the President including those of a sensitive or confidential nature. This position assists in determining the appropriate course of action, referral, or response to said issues and concerns.
Works closely and effectively with the President to keep them well informed of upcoming commitments, responsibilities, and issues; following up appropriately.
Build relationships crucial to the success of the organization and manages a variety of special projects for the President including those which may have organizational impact.
Prioritize conflicting needs, handle matters expeditiously/proactively, and follow-through on projects until they are successfully completed, often with deadline pressures.
Assist Executive Manager in prepping Board of Directors related logistics/materials and communicate with them as necessary.
Provide upkeep to the President’s office to ensure a clean and tidy environment.
Any additional duties needed to drive World Help’s mission, vision, and organizational values.

Your Time

50% - Administrative Duties

Complete administrative tasks for the President’s Office; ensuring efficient organization, timely correspondence, and meeting/appointment punctuality.

20% - Presidential Communication

Communicate directly and on behalf of the President with donors, staff, and others on matters related to the President’s programmatic initiatives.

20% - Weekly Staff Meeting Planning

Coordinate World Help’s weekly staff meeting, including meeting invitations, scheduling, content, and agendas.

10% - President’s Travel Arrangements

Coordinate travel arrangements for the President including flights, lodging, itineraries, and agendas; taxiing the President to and from applicable airport or destination points.

Core Staff Responsibilities

Represent World Help

Role Classifications

Core Staff
Full-Time
Hybrid Environment
Exempt

Structure

Direct Lead: Director of Executive Operations
Direct Reports: No
Team: N/A
Department: Executive Operations
When You Work: Normal Operating Hours

Required Skills/Education

Ability to multitask efficiently.
Clear verbal & written communication skills.
Strong organization skills to prioritize multiple tasks, meeting deadlines with excellent attention to detail.
Highly Administrative
Possesses strong interpersonal skills.
Highly resourceful team player, with the ability to also be extremely effective independently.
Must handle confidential information with discretion.
Forward-looking thinker, who actively seeks opportunities and proposes solutions.
Experience in booking travel (lodging, flights, and any other related functions).

Preferred Skills/Education

Bachelor’s Degree in related field preferred.
1-2 years of experience supporting Executives, namely in a CEO or President position.

Miscellaneous

Requires sitting for long periods of time.
Must be available as needed after normal office hours.
Must take into consideration “peak times” when requesting time off and discuss with manager any possible requests that would fall during “peak business” for time off to be considered.

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executive assistant jobs in forest, va

Executive Assistant

Assistant/Associate Professor, Healthcare Specialty for Doctor of Executive Leadership

Assistant/Associate Professor, Ethics of AI and Technology Leadership Specialty for Doctor of Executive Leadership

Assistant/Associate Professor, Government and Public Leadership Specialty for Doctor of Executive Leadership

Senior Administrative Assistant to the Dean - School of Health Sciences

Sr Administrative Assistant for School of Engineering

Administrative Assistant II for LU Serve

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