Job Title: Accounts Payable Clerk
Reports To: Accounting Manager / Controller
FLSA Status: Non-Exempt
Status: Full-Time
Department: Accounting / Finance
Location: Akwesasne NY
Company Overview
Tarbell Management Group (TMG) is a proud Mohawk family-owned enterprise dedicated to its
mission of “empowering economic sovereignty for Tribal Nations and trusted partners”. TMG
has grown from a small local business into a diversified organization serving Indian Country and
beyond, with operations spanning petroleum wholesale and transportation, convenience and
restaurant services, tobacco manufacturing, brand management and national distribution and
shared services.
Our Core Values:
TMG offers a competitive total rewards package that includes medical, dental, and vision coverage,
a 401(k) with company match, paid time off, telemedicine access, optional Aflac coverage, and
other employee benefits that support work-life balance and well-being.
Job Summary
The Accounts Payable Clerk supports the Accounting/Finance department by performing routine clerical, bookkeeping, and administrative accounting functions. This position is responsible for accurately entering, verifying, organizing, and maintaining financial records; assisting with accounts payable and accounts receivable processes; reconciling information; preparing basic reports; and supporting timely, accurate financial operations. The Accounts Payable Clerk must demonstrate strong attention to detail, confidentiality, professionalism, and the ability to follow established procedures and deadlines.
This position upholds TMG’s Mission and Core Values by demonstrating integrity, accountability, respect, continuous learning, and follow-through in daily work. At TMG, how we work matters as much as what we achieve, and team members are expected to model these values through their actions and relationships.
This includes following the Good Path, Aiming High, Honoring the Circle, Nurturing a Good Mind, and Holding the Fire.
Primary Responsibilities (includes but is not limited to)
Key Responsibilities
-
Enter, verify, and maintain accurate financial data in accounting systems, spreadsheets, and related records.
-
Assist with accounts payable functions, including receiving, reviewing, coding, matching, and processing vendor invoices and payment documentation.
-
Assist with accounts receivable activities, including preparing invoices, posting payments, maintaining customer records, and following up on account discrepancies as directed.
-
Review figures, postings, approvals, and supporting documents for accuracy, completeness, proper coding, and compliance with company procedures.
-
Reconcile invoices, statements, receipts, deposits, and account records; identify discrepancies and escalate unresolved issues to the appropriate supervisor.
-
Prepare, organize, scan, file, and maintain financial documents in accordance with record retention and confidentiality requirements.
-
Support bank deposit preparation, cash receipt tracking, credit card reconciliation, expense reporting, and other routine accounting functions as assigned.
-
Assist with month-end, year-end, audit, and reporting processes by gathering documents, preparing schedules, and responding to routine information requests.
-
Communicate professionally with vendors, customers, employees, and internal departments to obtain information, resolve routine questions, and support timely processing.
-
Maintain confidentiality of financial, employee, vendor, and business information at all times.
-
Perform general office duties, including filing, copying, scanning, data entry, answering routine inquiries, and other administrative support tasks.
-
Follow company policies, accounting procedures, internal controls, and applicable legal and regulatory requirements.
Minimum Qualifications
-
High school diploma or equivalent required; coursework in accounting, bookkeeping, finance, business administration, or a related field preferred.
-
One year of clerical, bookkeeping, accounting support, accounts payable, accounts receivable, data entry, or related office experience preferred; equivalent training or experience may be considered.
-
Basic understanding of accounting principles, financial records, invoices, payments, reconciliations, and documentation requirements.
-
Strong attention to detail and accuracy when entering, reviewing, calculating, and organizing financial information.
-
Ability to maintain confidentiality and handle sensitive financial and business information appropriately.
-
Strong organizational and time management skills, with the ability to prioritize routine tasks and meet deadlines.
-
Professional communication and interpersonal skills, including the ability to work effectively with vendors, customers, employees, and team members.
-
Proficiency with Microsoft Office, especially Excel and Outlook; ability to learn accounting software and internal systems.
Preferred Qualifications:
-
Associate degree, certificate, or additional coursework in accounting, bookkeeping, finance, or business administration.
-
Experience using accounting, ERP, payroll, or expense management systems.
-
Experience with accounts payable, accounts receivable, bank reconciliations, credit card reconciliations, or general ledger support.
-
Intermediate Excel skills, including sorting, filtering, basic formulas, and working with spreadsheets.
-
Experience working in a multi-entity, retail, manufacturing, fuel, distribution, or service-based organization.
Physical & Work Environment Requirements
-
Primarily works in a professional office environment using a computer, phone, calculator, copier, scanner, and other standard office equipment.
-
Must be able to sit for extended periods and perform repetitive hand and wrist movements related to keyboarding, data entry, filing, and document handling.
-
Must be able to read, review, and interpret documents, spreadsheets, invoices, statements, and computer screens with accuracy.
-
Occasionally required to stand, walk, bend, reach, file documents, and lift or move office supplies or records up to 25 lbs.
-
Work may require focus during periods of frequent deadlines, interruptions, or high-volume transaction processing.
-
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
