Household Operations Manager & Executive Personal Assistant
Full-time | Cape Coral, Florida | Approximately $50,000 annually
I am a busy CEO seeking a highly capable, practical and proactive person to take ownership of my household operations and personal logistics. The purpose of this position is simple: keep the household and the CEO’s day-to-day life running smoothly so she can remain focused on leading her company.
This is not a childcare, medical-caregiving or traditional housekeeping position. It is a hands-on household management and personal-assistance role for someone who naturally notices what needs attention, anticipates problems and follows matters through to completion.
The right person will not wait each morning for a new task list. They will learn the household, establish reliable systems, maintain a schedule of recurring needs and proactively say, “This needs attention, and here is how I recommend handling it.”
Primary Responsibilities
- Proactively identify household needs and resolve routine matters without waiting for daily direction
- Create and maintain household, vehicle and preventive-maintenance schedules
- Monitor the home for developing maintenance or repair needs
- Perform reasonable minor household tasks and repairs
- Recognize when a licensed or specialized professional is needed
- Research, schedule and oversee plumbers, electricians, HVAC technicians, landscapers, pool professionals and other vendors
- Track vehicle maintenance, schedule service and coordinate transportation
- Oversee pool, yard, pest-control and other recurring property services
- Run errands, manage returns, receive deliveries and keep household supplies stocked
- Grocery shop and prepare simple meals, including grilling
- Coordinate personal appointments, reservations and calendar needs
- Assist with travel preparation and household readiness before and after trips
- Maintain organized records for warranties, service providers and recurring expenses
- Keep the CEO informed without requiring her to personally manage every detail
- Provide occasional administrative, organizational or technology assistance
- Take ownership of special projects and ensure they are fully completed
What Success Looks Like
Success in this role is measured by how little household management remains in the CEO’s head.
You should be someone who:
- Notices what needs attention before being asked
- Thinks preventively instead of waiting for something to break
- Presents solutions rather than simply reporting problems
- Can prioritize independently and use sound judgment
- Follows through and confirms that matters are fully resolved
- Is comfortable working both independently and directly with a busy executive
- Respects privacy and handles personal information with discretion
- Communicates clearly, calmly and concisely
- Is willing to roll up your sleeves while also managing outside professionals
Preferred Background
Candidates may come from many different backgrounds. Particularly relevant experience could include:
- Military logistics, facilities, supply, maintenance or administration
- Property, facilities or estate management
- Hospitality or hotel operations
- Executive or personal assistance
- Vehicle, building or equipment maintenance
- Small-business ownership or operations
- Vendor and project coordination
Veterans are strongly encouraged to apply.
Required Qualifications
- Demonstrated reliability, initiative and personal accountability
- Strong organizational and problem-solving abilities
- Practical knowledge of basic home and vehicle maintenance
- Comfort using email, calendars, mobile applications and online services
- Valid driver’s license, safe driving record and reliable transportation
- Ability to perform routine hands-on household tasks safely
- Ability to pass background, driving-record and reference checks
- Professional discretion and respect for confidentiality
Schedule and Compensation
- Full-time, approximately 40 hours per week
- Salary compensation
- Non-live-in position based in Cape Coral
- Considerable flexibility in organizing the workweek
- Certain appointments, deliveries or scheduled needs will require availability at specific times
- The successful candidate will largely manage their own schedule based on priorities and household needs
The CEO owns a technology company, so there may be future opportunities to learn new systems and assume additional business responsibilities if the employee has the interest and aptitude. Any material expansion of the position would be discussed separately.
Important Fit Information
This position is ideal for someone who enjoys taking ownership, creating order, solving practical problems and making another person’s life run more efficiently.
If your preferred working style is to receive a daily list of individual assignments, this position will probably not be the right fit. I am specifically looking for someone who can learn the overall mission, determine what needs to happen next and carry it through.
Pay: $20.00 - $30.00 per hour
Benefits:
- Flexible schedule
- Professional development assistance
Work Location: In person
