Top 68 Executive assistant to vice president Jobs in Framingham Ma

Executive Assistant
Dana-Farber Cancer Institute —Milford, MA
- $72,980 - $88,035 a year
- Full-time
- 5 years
- Mid-level
- Office
Senior Executive Assistant to the Executive Vice President
Tufts University —Medford, MA
- $81,200 - $120,900 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
4d
Executive Director, Planned Giving-Philanthropy
Beth Israel Lahey Health —Charlestown, MA
- $149,989 - $215,010 a year
- Weekends as needed
- Hospital
- Microsoft Office
- 3 years
Quick Apply
Department Administrator and Events Planner
Werfen —Bedford, MA
- $100,000 - $130,000 a year
- Online Application
- 5 years
- Computer literacy
- English
- Travel reimbursement
- Health insurance
8d
Senior Executive Assistant
Procter & Gamble —Boston, MA
- $92,400 - $115,500 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
Executive Assistant
EMD-Merck US —Billerica, MA
- $40 - $62 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Executive Operations Partner to VP, Corporate Social Responsibility (CSR)
Thermo Fisher Scientific —Waltham, MA
- $80,000 - $110,000 a year
- Online Application
- Background check
- Pass drug screening
- Office
- Commuter assistance
- Paid parental leave
Executive Assistant
The MITRE Corporation —Bedford, MA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
5d
Executive Assistant
Brooks Automation —Chelmsford, MA
- $94,280.13 - $127,555.47 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Disability insurance
Assistant Vice President/Donor Experience Officer
Babson College —Wellesley, MA
- $184,230 - $204,700 a year
- Full-time
- Microsoft Excel
- Sales
- Public speaking
- Paid parental leave
- Paid holidays
Executive Assistant to Vice President
Analog Devices —Wilmington, MA
- $86,400 - $118,800 a year
- Full-time
- 5 years
- Office
- Bachelor's degree
- Paid holidays
- Health insurance
1d
AIS onboarding PMO- Assistant Vice President
State Street —Quincy, MA
- $90,000 - $157,500 a year
- Full-time
- English
- Office
- Finance
- Disability insurance
- Health insurance
Assistant Vice President of Institutional Research & Effectiveness - Quincy College
Quincy College —Quincy, MA
- Full-time
- Doctoral degree
- 5 years
- Office
6d
Executive Assistant
Sanofi —Cambridge, MA
- $36.81 - $49.08 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Travel reimbursement
- Parental leave
Senior Administrative Assistant
Vertex Pharmaceuticals —Boston, MA
- $39 - $58 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
- Loan repayment program
- Health insurance
8d
Executive Coordinator
Harvard University Central Administration —Cambridge, MA
- Overtime
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Commuter assistance
- Health insurance
Quick Apply
Senior Administrative Assistant - GVAS
Vertex Pharmaceuticals —Boston, MA
- $39 - $58 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Loan repayment program
- Health insurance
Technical Project Manager, Assistant Vice President
State Street —Quincy, MA
- $80,000 - $140,000 a year
- Full-time
- Azure
- Computer Science
- 5 years
- Disability insurance
- Health insurance
8d
Development Associate - Hybrid
Wellesley College —Wellesley, MA
- $59,000 - $67,000 a year
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Office
- Travel reimbursement
- Free parking
Executive Assistant
Boston Medical Center —Boston, MA
- $62,500 - $87,500 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Travel reimbursement
- Health insurance

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Executive Assistant

Dana-Farber Cancer Institute -
Milford, MA

Apply Now

Job Details

Full-time
$72,980 - $88,035 a year

Qualifications

Confidential information handling
Budgeting support
Zoom
High school diploma or GED
Video conferencing software
Productivity software
Video conferences (communication methods)
Customer service problem-solving
Video conferencing systems operation

Full Job Description

Job Ref:

JR-5935

Location:

20 Prospect St, MILFORD, MA 01757

Category:

Administration Support/Customer Service

Employment Type:

Full time

Work Location:

Onsite: occasional remote

Salary/Pay Rate:

$72,980.00 - $88,035.00 per year

Overview

Under minimal supervision, the Executive Assistant I provides high-level administrative support primarily to Vice Presidents and above or a comparable level executive. Work requires some analysis and use of initiative and independent judgement. The Executive Assistant I is often called upon to communicate on behalf of executive(s) to other employees. The Executive Assistant I conducts work assignments of increasing complexity with some latitude for independent judgement and remains knowledgeable of corporate policies.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Primary Duties and Responsibilities:

Under minimal supervision will perform the following:

Provide knowledgeable and skilled general administrative support primarily to Vice President(s) and above or a comparable level executive. Responsibilities to include:

a. Advanced communications support,
b. Proactively triaging issues as they arise and determining appropriate action in response to inquiries,
c. Act as designee of leader in specified areas as directed.

Complex calendar management of senior executives and anticipating conflicts before they arise.
Assist executive(s) in preparing presentations as needed; ensure room reservations and A/V equipment is set-up appropriately for VP or SVP hosted meeting.
Collaborate with leadership, HR, and hiring managers to manage and execute a smooth process for requirement and onboarding new hires.
Work with leaders to track departmental workforce, i.e., employees, contractors, consultants, and keep organizational charts updated and compiled.
May be responsible for managing in person events, ensuring there are appropriate speakers, hosts, and catering arranged.
Coordinate department events, retreats, leadership meetings and other group meetings with internal and external entities.
Prepare documents and correspondence that may be highly confidential or politically sensitive in nature.
Book complex domestic and/or international travel itineraries.
Attend administrative leadership team meetings as requested, ensuring these meetings have identified facilitators, agendas, and that action items are recorded and followed up on.
May process invoices to ensure vendors are paid in a timely fashion, assign proper budget codes and coordinate reimbursements.
Oversee department purchasing cards, online reconciliation, statement and receipts submission to Accounts Payable in a timely manner.
Process various requisitions, purchase orders, personnel and other forms needed for the department’s administration.
May provide oversight of operational/administrative functions to department managers, including maintaining SOPs and educating staff as needed.
Maintain a high-level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.
Help to improve workflow, operating efficiency, and service quality within the department.
May provide mentorship, supervision, or management to junior administrative staff.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Excellent communication skills, both written and verbal.
Advanced knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, Adobe.
Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.
Resourceful with strong problem-solving skills.
Ability to engage with appropriate urgency in situations that require quick response or turnaround.
Ability to independently prioritize high volume of tasks and manage competing priorities.
Demonstrated competency with budgeting and office systems and standard computer programs; ability to teach others as needed.
Ability to work collaboratively with a wide range of people and diverse cultures.
Ability to handle confidential or sensitive information in an appropriate and professional manner.

Minimum Job Qualifications:

High school diploma required. Bachelor’s degree preferred.
5 years of administrative experience.

Supervisory Responsibilities:

No direct reports, may provide mentorship, supervision, or management to junior administrative staff.

Patient Contact:

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to .

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

EEO Poster

Pay Transparency Statement

The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.

For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).

$72,980.00 - $88,035.00

Apply Now

Refine Your Search

executive assistant to vice president jobs in framingham ma

Executive Assistant

Senior Executive Assistant to the Executive Vice President

Executive Director, Planned Giving-Philanthropy

Department Administrator and Events Planner

Senior Executive Assistant

Executive Assistant

Executive Operations Partner to VP, Corporate Social Responsibility (CSR)

Executive Assistant

Executive Assistant

Assistant Vice President/Donor Experience Officer

Executive Assistant to Vice President

AIS onboarding PMO- Assistant Vice President

Assistant Vice President of Institutional Research & Effectiveness - Quincy College

Executive Assistant

Senior Administrative Assistant

Executive Coordinator

Senior Administrative Assistant - GVAS

Technical Project Manager, Assistant Vice President

Development Associate - Hybrid

Executive Assistant

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a. Advanced communications support,

b. Proactively triaging issues as they arise and determining appropriate action in response to inquiries,

c. Act as designee of leader in specified areas as directed.

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