Top 138 Office assistant Jobs in Frederick Md

Administrative Assistant
Commercial Energy Systems, Inc. —Frederick, MD
- $22 - $32 an hour
- Full-time
- Background check
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
10d
Administrative Assistant
General Dynamics Information Technology —Fort Detrick, MD
- $64,230 - $74,750 a year
- Hybrid work
- Microsoft Outlook
- Writing skills
- Mid-level
- Paid holidays
- 401(k) matching
8d
Office Secretary -Ortho Frederick
Meritus Medical Center Inc —Frederick, MD
- $18.00 - $23.35 an hour
- Computer literacy
- Administrative experience
- High school diploma or GED
- Health savings account
- Disability insurance
Quick Apply
1d
Office Secretary - As Needed, Frederick
Meritus Medical Center Inc —Frederick, MD
- $18.25 an hour
- Part-time
- Computer literacy
- Administrative experience
- High school diploma or GED
Quick Apply
Office- Receptionist
Allegro Living, LLC —Frederick, MD
- $17.38 - $19.12 an hour
- Part-time
- HIPAA
- Office
- Administrative experience
Quick Apply
OFFICE ASSISTANT
FX Physical Therapy —Frederick, MD
- $16 - $17 an hour
- Part-time
- Clinic
- Rehabilitation center
- Communication skills
Quick Apply
Front Desk Receptionist
Vision Source —Frederick, MD
- $17 - $20 an hour
- Part-time
- Private practice
- Communication skills
- Entry level
Quick Apply
Administrative Assistant 1
Frederick County Public Schools —Frederick, MD
- From $22.94 an hour
- Overtime
- Office
- Entry level
- Retirement plan
9d
Front Desk Receptionist / Coordinator at the Temple Frederick a Paul Mitchell Partner School
THE TEMPLE —Frederick, MD
- $16.75 - $21.00 an hour
- Part-time
- Computer literacy
- Communication skills
- Entry level
Quick Apply
Administrative Assistant
Maryland Center for Legal Assistance LLC —Frederick, MD
- $47,000 - $55,000 a year
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
2d
Administrative Assistant
Potomac Pest & Termite Control LLC —Frederick, MD
- $15 - $22 an hour
- Part-time
- Microsoft Outlook
- Computer literacy
- Office
- Dental insurance
- 401(k)
Quick Apply
Administrative Assistant
Pro Services —Frederick, MD
- Email
- Computer literacy
- English
- Office
Office Administrator
Theradaptive —Frederick, MD
- $50,000 - $66,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Office Assistant - Float
NovaCare Rehabilitation —Frederick, MD
- $16 - $18 an hour
- Monday to Friday
- Office
- High school diploma or GED
- Rehabilitation center
Front Desk Receptionist - Outpatient Rehab at Frederick Health
TX Team Rehab, Inc. —Frederick, MD
- $18 - $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- AD&D insurance
Quick Apply
Receptionist (Part time)
Frederick Crossing —Frederick, MD
- Part-time
- Administrative experience
- High school diploma or GED
- Data entry
- Health insurance
- Life insurance
Quick Apply
Office Assistant
Mustardseed Health Care Services LLC —Frederick, MD
- Evenings as needed
- No experience needed
- Mid-level
- High school diploma or GED
Quick Apply
Front Desk Receptionist
UNI Urgent Care —Frederick, MD
- Full-time
- Urgent Care
- HIPAA
- High school diploma or GED
Quick Apply
School Administrative Assistant 1 (10-Month)
Frederick County Public Schools —Frederick, MD
- From $21.65 an hour
- Public school
- Elementary school
- Entry level
- Retirement plan
7d
Administrative Assistant II, Outpatient Clinic
Sheppard Pratt —Frederick, MD
- $20.60 - $22.28 an hour
- Addiction Medicine
- Mid-level
- Administrative experience
- 403(b) matching
- Mileage reimbursement
Quick Apply
6d

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Administrative Assistant

Commercial Energy Systems, Inc.
Frederick, MD

Quick Apply

Job Details

Full-time
$22 - $32 an hour
10 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
401(k) matching
Retirement plan

Qualifications

Interpersonal skills
High school diploma or GED
Attention to detail

Full Job Description

Position Title: Administrative Assistant
Reports To: Office Manager
Location: 5744J Industry Ln, Frederick, MD 21704
Employment Type: Full-Time

Position Summary

The Administrative Assistant is responsible for supporting the day-to-day operations of the office and providing administrative assistance across multiple areas of the business, including Accounts Payable, Payroll, Human Resources, and General Office Administration. This role serves as a central point of coordination, ensuring efficient office operations, accurate data entry and record keeping, timely processing of financial and employee-related information, and excellent customer service to employees, vendors, and visitors.

Key Responsibilities

Accounts Payable Support

Data entry and recording of vendor PO’s, invoices, and payments in accounting software.
Match purchase orders, invoices, and receipts.
Reconcile vendor statements and resolve discrepancies.
Maintain accurate accounts payable records and filing systems.
Assist with month-end reconciliations, reporting, and documentation.
Communicate with vendors regarding payment inquiries.
Create and maintain vendors in accounting software.
Populate credit applications for new accounts.
Create and maintain GL journal codes in accounting software.
Assist with monthly credit card receipt collection and statement reconciliation.

Payroll Administration

Collect, verify, enter, and process employee timesheets.
Assist with payroll preparation and submission.
Maintain employee records and payroll reports.
Ensure confidentiality of payroll information.
Process employee reimbursements.
Track vacation, sick leave, and other employee benefits.
Assist with certified payroll report compilation and submission.
Assist with 401(k) data entry and submission.
Assist with CCIP/OCCIP reporting for applicable projects.

Human Resources Support

Assist with employee onboarding and offboarding processes.
Maintain employee personnel files and HR records.
Assist/coordinate benefit enrollment and administration.
Assist with tracking employee training and compliance documentation.
Help ensure compliance with company policies and employment regulations.
Assist with annual review tracking, reporting, and scheduling.

Company Vehicle Tracking

Track company vehicle mileage, maintenance, etc.
Handle vehicle registration renewals, VEIP notice distribution, and other related MVA tasks.
Assist with bi-annual auto insurance renewals.
Maintain and coordinate gas cards and employee gas PIN numbers.
Assist with paperwork and coordination of vehicle sales and purchases.

General Business Support

Assist with apprenticeship program enrollment, recommendation letters, tuition payments, tuition deductions, hour approvals, and tuition reimbursements.
Complete various employee site access requirements and paperwork.
Assist with job entry, tracking man hours, and general project knowledge and updates.
Track and assist with company license renewals for multiple states and jurisdictions.
Assist with EOY tasks, tax reports, and reconciliations.

Office Administration

Answer and direct incoming phone calls and emails.
Greet visitors and provide administrative support.
Maintain office supplies inventory and place orders as needed.
Manage incoming and outgoing mail and courier services.
Maintain filing systems, databases, and office records.
Schedule meetings and appointments.
Assist with planning and coordinating company events.
Assist management with additional requests, projects, and reports.

General Administrative Support

Prepare correspondence, reports, and spreadsheets.
Maintain confidential company and employee information.
Support various departments with administrative tasks as required.
Identify opportunities to improve office procedures and efficiency.
Perform other duties as assigned.

Qualifications

Education

High school diploma required.

Experience

Office administration experience preferred.
Experience in a small business or multi-department environment is an asset.

Skills and Competencies

Strong organizational and multitasking abilities.
Excellent attention to detail and accuracy.
Strong verbal and written communication skills.
Ability to maintain confidentiality and handle sensitive information.
Proficiency with Microsoft Office (Word and Excel).
Ability to work independently and prioritize completing tasks.

While previous experience in office administration, accounting, payroll, or human resources is beneficial, we are primarily seeking an individual with strong potential, a positive attitude, and a willingness to learn. We value candidates with the following attributes:

Eager to learn new skills, take on new responsibilities, and ask thoughtful questions.
Highly organized and detail oriented.
Able to learn new software and processes quickly.
Self-motivated, resourceful, and proactive in solving problems.
Prioritizes accuracy and thoroughness.
Dependable, professional, and committed to providing excellent support to the team.
Willing to contribute wherever needed and adapt to various types of tasks.
Comfortable supporting multiple departments and managing changing priorities.

We believe that attitude, adaptability, and a strong work ethic are just as important as previous

experience, and we encourage motivated candidates who are looking to grow their careers to apply.

Physical Requirements

Ability to sit, stand, and work at a computer for extended periods.
Ability to occasionally lift up to 45 pounds.

Compensation & Benefits

Competitive salary based on experience.
Health and dental benefits (available after 90-day probationary period).
Paid vacation, sick days, and holidays.
Retirement plan options (available after 90-day probationary period).

Equal Opportunity Employer Statement
Commercial Energy Systems, Inc. is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees.

Pay: $22.00 - $32.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Retirement plan

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in frederick md

Administrative Assistant

Administrative Assistant

Office Secretary -Ortho Frederick

Office Secretary - As Needed, Frederick

Office- Receptionist

OFFICE ASSISTANT

Front Desk Receptionist

Administrative Assistant 1

Front Desk Receptionist / Coordinator at the Temple Frederick a Paul Mitchell Partner School

Administrative Assistant

Administrative Assistant

Administrative Assistant

Office Administrator

Office Assistant - Float

Front Desk Receptionist - Outpatient Rehab at Frederick Health

Receptionist (Part time)

Office Assistant

Front Desk Receptionist

School Administrative Assistant 1 (10-Month)

Administrative Assistant II, Outpatient Clinic

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