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Project Management & Firm Operations Support (Remote)

Candere Creative Strategy
Remote

Quick Apply

Job Details

Temporary | Part-time | Contract
$55 - $75 an hour
1 day ago

Benefits

Flexible schedule

Full Job Description

Project Management & Firm Operations Support (Remote)

Role Type: Part-time contractor or freelance support; remote position based in the US (availability during Central Time Zone preferred)

Compensation: $55–$75 per hour, depending on experience, scope of support, availability, and relevant project management, executive assistance, operations, or bookkeeping experience.

About the Role: We are looking for a highly organized, detail-oriented project management and firm operations partner to help keep our client work, internal systems, schedules, files, and basic business operations running smoothly. This role is ideal for someone who enjoys creating order, staying ahead of details, supporting busy executives, and helping a growing consulting firm operate with more consistency and efficiency.

Key Responsibilities

Project management: Help track active projects, deadlines, deliverables, next steps, owners, and outstanding decisions across client and internal workstreams.
Meeting support: Take clear meeting notes, capture action items, organize follow-ups, and help ensure nothing falls through the cracks after calls.
Calendar and scheduling support: Manage executive calendars, coordinate internal and client meetings, and support offsite scheduling as needed.
Operations coordination: Assign job numbers, maintain project trackers, and support basic internal workflow organization.
File management: Organize files, folders, shared documents, and project materials so team members can quickly find what they need.
Basic invoicing and expense support: Help prepare invoice inputs, track expenses, organize receipts, and support light bookkeeping coordination as needed.

What Success Looks Like

Meetings consistently have clear notes, owners, and next steps.
Calendars, meetings, and offsites are scheduled smoothly with minimal back-and-forth.
Projects are easy to track, with deadlines and responsibilities clearly documented.
Files and folders are organized in a consistent, intuitive way.
Job numbers, invoice inputs, expenses, and basic operational details are maintained accurately and on time.

Ideal Qualifications

Microsoft Office expertise (Sharepoint, Word, Excel, PowerPoint, Loop, etc)
Experience in project coordination, executive assistance, operations support, or a similar administrative role.
Strong organizational skills and comfort managing multiple moving pieces at once.
Excellent written communication and ability to capture clear, concise meeting notes.
High attention to detail, follow-through, and comfort working independently.
Experience with shared file systems, project trackers, calendars, and basic invoicing or expense processes.
Comfort supporting a small, fast-moving consulting, agency, or professional services environment.

About Candere Creative Strategy

Candere Creative Strategy is a women-owned and founded healthcare strategy and communications consultancy focused on helping healthcare, aesthetics, and life sciences companies bring complex ideas to market with clarity, credibility, and commercial relevance. We partner closely with clients on brand strategy, positioning, launch planning, clinical education, and communications—bringing experienced, hands-on support without the layers of a traditional agency.

We believe in doing great work with great people, with a deep respect for time, talent, and trust. www.canderecreative.com

How to Apply

Please submit a resume and cover letter describing your relevant experience, the types of teams or executives you have supported, your availability, and any tools or systems you are comfortable using for project management, scheduling, file organization, invoicing, or expense tracking.

Pay: $55.00 - $75.00 per hour

Benefits:

Flexible schedule

Work Location: Remote

Quick Apply

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