Top 427 Administrative coordinator Jobs in Fresh Meadows, Ny

Executive Assistant and Board Relations Coordinator
St. Mary's Healthcare System for Children —Uniondale, NY
- $85,000 - $90,000 a year
- Full-time
- 5 years
- Mid-level
- Office
- Flexible spending account
- Tuition reimbursement
Quick Apply
Administrative & Office Coordinator
Prada —New York, NY
- $75,000 - $90,000 a year
- Research
- Mid-level
- Office
11d
Administrative Coordinator - Mineola
NYU Langone Health —Mineola, NY
- $66,300.00 - $69,451.20 a year
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Wellness program
Administrative Coordinator
Columbia University —New York, NY
- $65,300 - $75,300 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Office Experience & Operations Coordinator
Bel Group —New York, NY
- $80,000 - $90,000 a year
- Hybrid work
- Microsoft Word
- Hospitality
- Microsoft Excel
- Health insurance
- Dental insurance
7d
Office Coordinator
Catholic Health —Roslyn, NY
- $28.07 - $35.09 an hour
- Mid-level
- High school diploma or GED
- Medical terminology
- Health insurance
- Tuition reimbursement
Administrative Support Coordinator (on-site)
Northwell Health —Lake Success, NY
- $36,980 - $55,690 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
7d
Administrative Coordinator - Business Office
The City University of New York (CUNY) —New York, NY
- $84,815 - $94,409 a year
- Word processing
- Research
- Mid-level
- Health insurance
- Paid time off
Administrative Coordinator - Admissions Office
The City University of New York (CUNY) —Queens, NY
- $48,647 - $52,426 a year
- Full-time
- Spanish
- Microsoft Outlook
- Research
- Health insurance
- Paid time off
Administrative Coordinator
HEARTSHARE HUMAN SERVICES OF NEW YORK —Howard Beach, NY
- $85,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator, NYC
Ramp —New York, NY
- $80,000 - $110,000 a year
- Full-time
- Spanish
- Mid-level
- Office
- Travel reimbursement
- AD&D insurance
Workplace & Engagement Coordinator
Cognition AI —New York, NY
- $80,000 - $110,000 a year
- Full-time
- Office
- In-person
- Communication skills
Workplace Operations Coordinator, Center for Population Health Data Science Administration
Agency DEPT OF HEALTH/MENTAL HYGIENE —Queens, NY
- $82,056 - $95,000 a year
- Full-time
- Mid-level
- Office
- Finance
- Wellness program
- Health insurance
Receptionist/Office Coordinator
Polsinelli —New York, NY
- $70,000 - $90,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- 3 years
- Free parking
- AD&D insurance
Executive Coordinator
Bridgewater Associates —New York, NY
- $125,000 - $170,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Support Coordinator
Northwell Health —Lake Success, NY
- $36,980 - $55,690 a year
- Full-time
- Spanish
- Mid-level
- Office
Administrative Practice Coordinator - Dr. Munish Gupta
Hospital for Special Surgery —New York, NY
- $30.77 - $46.84 an hour
- Full-time
- Microsoft Outlook
- Inventory management
- Mid-level
13d
Office Coordinator
Bryan Cave Leighton Paisner LLP —New York, NY
- $72,000 - $85,000 a year
- Overtime
- Hospitality
- Microsoft Excel
- Microsoft Outlook
Administrative Project Coordinator
Skadden, Arps, Slate, Meagher & Flom LLP & Affiliates —New York, NY
- $85,000 - $100,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Business development
- Health insurance
- Dental insurance
Workplace Business Operations Coordinator, Bureau of Center for Population Health Data Science Administration
Agency DEPT OF HEALTH/MENTAL HYGIENE —Queens, NY
- $68,214 - $95,000 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Wellness program
- Health insurance
13d

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Executive Assistant and Board Relations Coordinator

St. Mary's Healthcare System for Children -
Uniondale, NY

Quick Apply

Job Details

Full-time
$85,000 - $90,000 a year

Benefits

Flexible spending account
Tuition reimbursement
Paid time off
403(b)
Life insurance

Qualifications

Executive administrative support
Bachelor's degree
Board relations

Full Job Description

Position Summary:

This role provides high-level administrative and operational support to the Chief Executive Officer. This role also assists between the Board of Directors and organizational leadership for a mid-sized nonprofit healthcare organization (approximately 1,200 employees) located at our Bayside campus.

This position ensures the effective coordination of Board governance activities while supporting executive-level priorities, communications, and strategic initiatives. The role requires exceptional discretion, professionalism, and organizational effectiveness in a fast-paced healthcare environment.

Key Responsibilities:

Administrative Support to the CEO

Provide direct administrative support to the CEO, including calendar management, meeting coordination, and prioritization of executive commitments.
Prepare and manage correspondence on behalf of the CEO, including emails, presentations, and reports.
Coordinate internal and external meetings involving the CEO, including preparation of briefing materials and follow-up tracking.
Support execution of CEO-driven initiatives, projects, and organizational priorities.
Manage sensitive and confidential information with the highest level of discretion.
Serve as a gatekeeper to optimize the CEO’s time, ensuring alignment with organizational priorities.

Board Administration & Governance Support

Coordinate all Board and Board committee meetings, including scheduling, logistics, and materials preparation.
Develop and distribute Board agendas, packets, and meeting materials in collaboration with executive leadership.
Maintain official Board records, including minutes, resolutions, bylaws, and governance documents.
Ensure Board operations align with regulatory, legal, and accreditation requirements.

Communication & Executive Coordination

Serve as the central liaison between the Board, CEO, and senior management.
Facilitate timely communication of Board directives, action items, and leadership updates.
Support preparation of board-level presentations, dashboards, and executive reports.
Ensure consistency, professionalism, and confidentiality in all communications.

Meeting & Committee Support

Attend all Board and applicable committee meetings; record, finalize, and distribute minutes.
Track and monitor action items, ensuring timely follow-up across leadership teams.
Support committee chairs and executive sponsors in meeting preparation and execution.

Governance, Compliance & Organizational Alignment

Monitor adherence to governance policies, bylaws, and nonprofit best practices.
Coordinate Board onboarding, orientation, and continuing education.
Maintain Board calendars, terms, and committee assignments.
Support conflict-of-interest disclosures and governance documentation.

Strategic & Operational Support

Assist the CEO and executive team in aligning Board priorities with organizational strategy.
Coordinate the annual Board calendar, including retreats, evaluations, and strategic planning sessions.

Confidentiality & Professional Standards

Maintain strict confidentiality of Board discussions and executive-level information.
Exercise sound judgment, discretion, and professionalism in all interactions.
Represent the organization effectively with internal and external stakeholders

#SMSA123

Education & Experience:

Bachelor’s degree required; Master’s degree or relevant certification preferred.
Minimum 5–7 years of experience supporting senior executives and/or Board governance.
Prior experience in healthcare or nonprofit organizations strongly preferred.

Skills & Competencies:

Exceptional organizational and time management skills.
Advanced written and verbal communication skills, including board-level materials.
Strong ability to manage competing priorities and work independently.
High level of discretion, judgment, and confidentiality.
Proficiency in Microsoft Office and executive/board management tools.

Core Competencies:

Demonstrates organizational awareness and alignment with mission.
Exhibits strong interpersonal and communication effectiveness.
Maintains professionalism, accountability, and initiative.
Operates with a high degree of accuracy and attention to detail.
Builds collaborative relationships across leadership and departments

Join our fabulous team of professionals where big hearts help little patients!

We RECOGNIZE ability and REWARD excellence. We offer a competitive salary and generous benefits:

Excellent individual/family benefits
Generous paid time off
Tuition reimbursement
Life insurance
Flexible spending accounts
403(b) retirement plan

St. Mary’s Healthcare System for Children is committed to nurturing a compassionate environment that welcomes all children, young adults, families, and staff; built on the belief that what makes us different makes us stronger, and provides unity throughout our community.

St. Mary’s Healthcare System for Children is an Equal Opportunity Employer M/F/D/V/SO

Quick Apply

Refine Your Search

administrative coordinator jobs in fresh meadows, ny

Executive Assistant and Board Relations Coordinator

Administrative & Office Coordinator

Administrative Coordinator - Mineola

Administrative Coordinator

Office Experience & Operations Coordinator

Office Coordinator

Administrative Support Coordinator (on-site)

Administrative Coordinator - Business Office

Administrative Coordinator - Admissions Office

Administrative Coordinator

Office Coordinator, NYC

Workplace & Engagement Coordinator

Workplace Operations Coordinator, Center for Population Health Data Science Administration

Receptionist/Office Coordinator

Executive Coordinator

Administrative Support Coordinator

Administrative Practice Coordinator - Dr. Munish Gupta

Office Coordinator

Administrative Project Coordinator

Workplace Business Operations Coordinator, Bureau of Center for Population Health Data Science Administration

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