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Bookkeeper

Alabama State Department of Education -
Steele, AL

Apply Now

Job Details

5 days ago

Qualifications

High school diploma or GED
Public relations
Cross-functional collaboration
Technical Proficiency

Full Job Description

POSITION DESCRIPTION FOR ST. CLAIR COUNTY SCHOOL SYSTEM

Approved February 2019

TITLE: Local School Bookkeeper

JOB GOAL: To provide the routine bookkeeping and secretarial duties of the school under the direction of the principal

FLSA STATUS: Non-Exempt REPORTS TO: Principal MINIMUM QUALIFICATIONS:

High school diploma or equivalent

Two (2) years’ experience in bookkeeping/accounting

Previous successful experience in computerized accounting systems, preferred

Good working knowledge of basic office procedures, use of technology, and common office equipment

Good public relations skills

Ability to use technology with proficiency in typing and bookkeeping

Ability to meet the suitability criteria for employment and/or certification licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457

Ability work collaboratively as a team member with large and/or diverse groups

Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.

Proficiency in oral, written, and electronic communications and able to use various technological devices/software

Such alternative qualifications to those listed as the board may

PERFORMANCE RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:

Demonstrates support for the school system, its purpose, direction, and

Demonstrates the ability to multi-task and to prioritize tasks

Maintains confidentiality of any Board of Education business, its staff, and its students.

Demonstrates and models regular and predictable

Demonstrates professionalism in appearance and in attitude at all

Demonstrates the ability to use technology for communication, presentations, research, data analysis, budgeting, record keeping, reporting, scheduling, and other job responsibilities as

Maintains a complete and systematic set of financial records for the

Records details of financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions, payroll records,

Maintains accounts payable, accounts receivable and monthly financial statements.

Prepares deposit and makes daily deposits of

Reconciles monthly bank

Assists in preparing annual school budget, including athletics and other school sponsored

Oversees athletic ticket sales and maintains reconciliation reports for ticket

Receives, counts, receipts, and posts all monies coming through the office for general account and special

Assists local school principal with account balances and proper accounting protocols.

Orders and maintains supplies for assigned

Issues checks for approved purchases and other bills as directed by the principal.

Collaborates with the Local School Accounting/Fixed Asset clerk with monthly audits.

Summarizes and balances entries recorded in individual journals and ledgers and transfers data to general

Traces errors and records adjustments to correct charges or credits posted to incorrect

Maintains inventory and implements control

Acts as support when secretary/receptionist is unable to fulfill

Use school system-provided budgeting software and documents in accordance to directives provided by the

Assists principal with personnel time/attendance software as

Maintain financial files and prepares reports related to local school

Maintains security of records and files, following federal, state, and local laws for record

Assists teachers in financial planning for field trips as

Assists with entering maintenance requests as

Reports potential problems, unusual events or work irregularities to appropriate administrative or supervisory

Responds to inquiries, requests, constructive feedback, concerns, and/or complaints in a timely and positive

Maintains and submits reports, records, and correspondence in a timely and accurate

Properly uses and cares for tools, equipment and materials resources of the school

Serves on school system committees, task forces, and representative groups as required.

Reports absences and takes leave in accordance with board policies and procedures.

Performs other job-related duties as directed by the Superintendent, principal and

SALARY: Based on the St. Clair County School System Salary Schedule

TERMS OF EMPLOYMENT: As established by the board and applicable state law.

EVALUATION: Performance will be evaluated according to board policy.

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POSITION DESCRIPTION FOR ST. CLAIR COUNTY SCHOOL SYSTEM

PERFORMANCE RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:

EVALUATION: Performance will be evaluated according to board policy.

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