Top 24 Order admin Jobs in Gainesville, Fl

Administrative Assistant II
University of Florida —Gainesville, FL
- $18 - $21 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Administrative Specialist III
University of Florida —Gainesville, FL
- $75,000 - $80,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Travel reimbursement
12d
MGR, Health Care Admin
University of Florida —Gainesville, FL
- $66,000 - $76,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
11d
Research Administrator II
University of Florida —Gainesville, FL
- $61,000 - $70,000 a year
- Full-time
- Computer literacy
- Mid-level
- Office
Research Administrator I
University of Florida —Gainesville, FL
- $25.38 - $28.74 an hour
- Full-time
- Computer literacy
- Mid-level
- Analysis skills
Administrative Support AST II
University of Florida —Gainesville, FL
- $20 an hour
- Full-time
- Microsoft Outlook
- Research
- Mid-level
Federal Work Study - Student Assistant (Office Assistant)
University of Florida —Gainesville, FL
- $15 an hour
- Part-time
- Office
- University
- US work authorization
8d
Events Assistant - Ed Affairs - Operations
University of Florida —Gainesville, FL
- $16 an hour
- Microsoft Excel
- Microsoft Outlook
- Customer service
10d
Administrative Fellowship - University of Florida, College of Medicine
University of Florida —Gainesville, FL
- $70,000 a year
- Full-time
- Research
- Master's degree
- University
Insurance Coordinator I
University of Florida —Gainesville, FL
- $50,000 - $58,000 a year
- Full-time
- Microsoft Excel
- Microsoft Access
- Microsoft Outlook
Federal Work Study - Student Assistant (Disability Resource Center)
University of Florida —Gainesville, FL
- $15 an hour
- Monday to Friday
- Microsoft Excel
- Administrative experience
- University
Research Health System Specialist
US Veterans Health Administration —Gainesville, FL
- Temporary
- Background check
- Pass drug screening
- Mid-level
5d
Student Assistant - First-Generation Success Navigators
University of Florida —Gainesville, FL
- $15 an hour
- Monday to Friday
- Public speaking
- Office
- University
2d
BARISTA (FULL TIME AND PART TIME)
Chartwells HE —Gainesville, FL
- $14 - $20 an hour
- Weekends as needed
- Background check
- Entry level
- Commuter assistance
- Disability insurance
Quick Apply
Director of Construction
University of Florida —Gainesville, FL
- $160,000 - $190,000 a year
- Full-time
- 6 years
- Master's degree
- University
1d
Building Code Inspector I
University of Florida —Gainesville, FL
- $60,000 - $64,000 a year
- Full-time
- Background check
- High school
- Construction site
2d
General Manager
7 Brew —Gainesville, FL
- $52,000 - $68,000 a year
- Full-time
- Mid-level
- Ability to lift 50 pounds
- Driver's License
Quick Apply
Instructional Designer I
University of Florida —Gainesville, FL
- Weekends as needed
- Classroom
- Mid-level
- Master's degree
Finance Manager
University of Florida —Gainesville, FL
- $82,000 - $88,000 a year
- Full-time
- 6 years
- University
- Bachelor's degree
4d
Manager of Health Care Administration - Physical Medicine and Rehabilitation
University of Florida —Gainesville, FL
- Full-time
- Physical & Rehabilitation Medicine
- Mid-level
- University
4d

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order admin jobs near gainesville, fl

Administrative Assistant II

University of Florida -
Gainesville, FL

Apply Now

Job Details

Full-time
$18 - $21 an hour

Qualifications

Computer literacy
Research
High school diploma or GED
Driver's License

Full Job Description

JOB NO:

540856

WORK TYPE:

Staff Full-Time

LOCATION:

Main Campus (Gainesville, FL)

CATEGORIES:

Office/Administrative/Fiscal Support, Veteran's Preference Eligible

DEPARTMENT:

56010100 - NH-DIRECTOR'S OFFICE-ADMIN

CLASSIFICATION TITLE:

Administrative Assistant II

CLASSIFICATION MINIMUM REQUIREMENTS:

High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.

JOB DESCRIPTION:

Executive Support and Meeting Coordination:
Coordinate complex calendars for Executive Committee (EC) members, including scheduling meetings, prioritizing requests, and ensuring alignment with institutional priorities. Prepare and distribute meeting materials, maintain agendas, track action items, and serve as scribe for select meetings. Coordinate logistics for meetings (rooms, virtual platforms, technology needs) and ensure timely communication with participants.

Travel & Financial Processing Support:
Coordinate all aspects of EC travel using UF GO, including booking airfare, lodging, and itineraries in accordance with university policies. Prepare and submit travel authorizations and reimbursements in a timely manner. Assist with PCard transactions, expense reconciliation, invoice processing, and documentation to ensure compliance with UF financial guidelines. Serve as a liaison with fiscal staff as needed.

Administrative Operations Support:
Listserv maintenance and DO/Operations emergency contact lists, manage conference room calendars, organize, and archive Director’s Office records in accordance with university policies. Work with the DO Assistant to the Director to coordinate document filing systems (digital and physical), support records retention and purging processes, and ensure accessibility of key materials for leadership use.

Events & All-Staff Coordination:
Assist with the planning and execution of Director’s Office-supported events, including logistics coordination, scheduling, communications, materials preparation, and on-site support. Support coordination of recurring events such as monthly all-staff meetings, including agenda preparation, communications, and follow-up.

Research & Special Projects:
Support special projects by gathering, researching, and synthesizing information from a variety of sources (e.g., institutional data, archives, external organizations). Prepare summaries, reports, presentations, and briefing materials to support decision-making and communications.

EXPECTED SALARY:

$18.00 - $21.00 per hour; commensurate with education and experience.

REQUIRED QUALIFICATIONS:

High school diploma or equivalent and four years of progressively responsible administrative support experience.

Valid driver's license.

PREFERRED:

Bachelor’s degree or equivalent combination of education and experience.
Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), including managing complex calendars and document creation.
General computer proficiency, including Adobe Suite, Word, Excel, Zoom.
Strong organizational skills, attention to detail, ability to manage multiple priorities.
Excellent written and verbal communication skills, ability to multitask, sound judgement, and a strong work ethic.
Ability to create professional presentations and reports.
Ability to work independently while contributing effectively as part of a team.
Ability to conduct business with confidentiality, discretion, and professionalism

SPECIAL INSTRUCTIONS TO APPLICANTS:

In order to be considered, you must upload your cover letter and resume.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

HEALTH ASSESSMENT REQUIRED:

ADVERTISED:

06 Aug 2026

Eastern Daylight Time

APPLICATIONS CLOSE:

28 Aug 2026

Eastern Daylight Time

Apply Now

Refine Your Search

order admin jobs in gainesville, fl

Administrative Assistant II

Administrative Specialist III

MGR, Health Care Admin

Research Administrator II

Research Administrator I

Administrative Support AST II

Federal Work Study - Student Assistant (Office Assistant)

Events Assistant - Ed Affairs - Operations

Administrative Fellowship - University of Florida, College of Medicine

Insurance Coordinator I

Federal Work Study - Student Assistant (Disability Resource Center)

Research Health System Specialist

Student Assistant - First-Generation Success Navigators

BARISTA (FULL TIME AND PART TIME)

Director of Construction

Building Code Inspector I

General Manager

Instructional Designer I

Finance Manager

Manager of Health Care Administration - Physical Medicine and Rehabilitation

I want to receive the latest job alert for order admin in gainesville, fl

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