Top 28 Administrative assistant Jobs in Galena, Il

Administrative Support Professional
City of Dubuque, IA —Dubuque, IA
- $23.29 - $30.45 an hour
- Overtime
- Word processing
- Office
- Residential
- On-the-job training
Unpaid Volunteer Foster Program Assistant
Dubuque Regional Humane Society —Dubuque, IA
- Part-time
- Administrative experience
- In-person
- Communication skills
Office Assistant
Dubuque Family Eye Care —Dubuque, IA
- $30,000 - $40,000 a year
- Full-time
- Private practice
- Sales
- Ability to walk for extended periods
- Paid time off
- Vision insurance
Quick Apply
1d
Foundry Office Assistant
Nohr Casting LLC —Galena, IL
- From $15 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Flexible schedule
Quick Apply
Office Assistant (Part-time)
City of Dubuque, IA —Dubuque, IA
- $21.48 - $28.07 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
3h
HR Assistant
Q Casino + Resort —Dubuque, IA
- $20 - $24 an hour
- Overtime
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
14d
Tax Administrative Assistant
Eide Bailly LLP —Dubuque, IA
- Overtime
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Profit sharing
- Disability insurance
Bookkeeper/Administrative Assistant
Miller Companies —Dubuque, IA
- $15 - $25 an hour
- Part-time
- Google Workspace
- Microsoft Outlook
- Computer literacy
- Flexible schedule
Quick Apply
3d
Administrative Support Professional (AmeriCorps Program - Part-Tiime)
City of Dubuque, IA —Dubuque, IA
- $23.99 - $31.36 an hour
- Part-time
- Mid-level
- High school diploma or GED
- Organizational skills
- On-the-job training
3h
Receptionist M-F days
StellarHCM —Asbury, IA
- Monday to Friday
- Word processing
- English
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Administrative Specialist - Interiors
University of Wisconsin Platteville —Platteville, WI
- From $50,000 a year
- Full-time
- Research
- Mid-level
- Administrative experience
Administrative Marketing Coordinator
Honkamp, P.C. —Dubuque, IA
- Full-time
- Marketing
- Inventory management
- Writing skills
- Paid holidays
- Health insurance
Front Desk
Holiday Inn Express / Suites Dubuque W —Dubuque, IA
- $15 - $16 an hour
- Full-time
- Google Workspace
- Inventory management
- Word processing
Quick Apply
Facilities Admin Assistant-Full time-Dubuque
MercyOne —Dubuque, IA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Word processing
2d
Data Technician II/Training Assistant - Trauma
UnityPoint Health —Dubuque, IA
- Full-time
- Hospital
- Mid-level
- High school diploma or GED
- Paid holidays
- Disability insurance
Part-Time Receptionist (20-25 hours a week)
McGrath Family of Dealerships —Dubuque, IA
- Part-time
- Dealership
- Communication skills
- Entry level
- 401(k) matching
Quick Apply
2d
Department Assistant for Mathematics
University of Wisconsin Platteville —Platteville, WI
- $20.50 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Wellness Assistant
Hines & Associates Inc —Dubuque, IA
- $16 an hour
- Online Application
- High school diploma or GED
- Communication skills
- Entry level
- Wellness program
Quick Apply
3h
Assistant Football Coach (Continuous Recruitment)
University of Wisconsin Platteville —Platteville, WI
- Full-time
- Writing skills
- Mid-level
- Residential

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Unpaid Volunteer Foster Program Assistant
Dubuque Regional Humane Society —Dubuque, IA
This is an excellent opportunity to gain hands-on experience in nonprofit operations, animal welfare, volunteer engagement, and program coordination while…

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Miller: Administrative Specialist
Miller Pipeline —Columbus, OH
Associate’s degree or significant college coursework in business management, human resources, accounting, or a related field. Sort and distribute incoming mail.
Quick Apply
7d
Administrative Assistant
Ohio Low Voltage —Columbus, OH
Experience with multi-line phone systems, phone etiquette, and professional customer support or front desk roles. Professionally communicate with client s.
From $25 an hour
Quick Apply

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administrative assistant jobs near galena, il

Administrative Support Professional

City of Dubuque, IA -
Dubuque, IA

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Job Details

Full-time
$23.29 - $30.45 an hour

Benefits

On-the-job training

Qualifications

Customer communication

Full Job Description

Position Summary

GENERAL SUMMARY: Under supervision, interact with customers to provide basic or scripted information in response to routine inquiries about services; handle and resolve general complaints; answer inquiries and provide information to the general public, customers, visitors and other interested parties regarding activities conducted at the location of departments, offices and employees within the City of Dubuque organization; perform entry-level clerical duties including answering telephones, bookkeeping, typing or word processing, office machine operation, and filing; and performing other duties as assigned.

This valuable team member will be an integral part of supporting efforts to become a high-performance, data-driven, and outcome-focused organization with the ultimate goal of creating a community of belonging and organization of choice, through planning, partnerships, and people. The individual should have strong emotional intelligence and a continuous improvement mindset which will add value to our organization and community people, integrity, responsibility, innovation and teamwork.

DISTINGUISHING FEATURES OF THE CLASS: Work in this class involves responsibility for the performance of administrative, secretarial, communication, policy, billing/ revenue, accounts payable and receivable, clerical duties, providing customer service; and assisting the administrative team. Employees in this class are required to exercise some independent judgment in this class.

Job Duties

Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Record personnel information; and information from meetings or other formal proceedings.
Deals with highly confidential and sensitive information pertaining to decision-making processes.
Maintain confidentiality of privileged information obtained in the course of work.
Schedule appointments and meetings.
Prepare documentation for contracts, purchase orders, budget transactions, or regulatory compliance; employee work schedules; informational or reference materials, research, and technical reports; and business correspondence across departments.
Assisting with month-end closing activities.
Manage tasks or contribute to committee or teamwork.
Draft and or proofread documents, policy, records, memos, or other files to ensure accuracy.
Respond to customer inquiries, problems or complaints.
Make travel, accommodations, or entertainment arrangements for others.
Participate in the City’s intercultural competency training and program.
Perform other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

Administrative/Clerical -Knowledge of modern administrative, office and clerical procedures, systems, and equipment such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology.
Customer and Personal Service -Knowledge of principles and processes for providing customer and personal services which includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Active Listening- Listening to others, not interrupting, and asking good questions.
Deductive and Inductive Reasoning -Coming up with general rules and answers from lots of detailed information and using them to solve problems.
Computers and Electronics-Knowledge of electronic equipment, computer hardware and software, including applications and programming.

Qualifications

MINIMUM QUALIFICATIONS:

High school diploma or equivalent; and
Experience or on-the-job training related to the duties of the position; or any combination of education and experience equivalent to the position qualifications.

PREFERRED QUALIFICATIONS:

College level work in accounting or business fields which includes courses in bookkeeping, accounting and/or payroll.
Experience working with a diverse workforce and population.
Customer service experience.

FLSA (OVERTIME) STATUS: Non-exempt

SUPERVISORY STATUS: None

RESIDENCY REQUIREMENT: Employee shall establish their principal place of residence within fifty (50) miles of the corporate limits of the city of Dubuque as soon as practicable after appointment, but within two years of appointment.

Our Commitment to You
The City of Dubuque is committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities, in compliance with all applicable federal and state laws. Our organization provides equal opportunities for all individuals, fostering a workplace that values innovation, collaboration, and work-life balance. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our growing community. In accordance with legal obligations our policies and practices are designed to ensure fair treatment and foster a respectful workplace where all are encouraged to apply.

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Refine Your Search

administrative assistant jobs in galena, il

Administrative Support Professional

Unpaid Volunteer Foster Program Assistant

Office Assistant

Foundry Office Assistant

Office Assistant (Part-time)

HR Assistant

Tax Administrative Assistant

Bookkeeper/Administrative Assistant

Administrative Support Professional (AmeriCorps Program - Part-Tiime)

Receptionist M-F days

Administrative Specialist - Interiors

Administrative Marketing Coordinator

Front Desk

Facilities Admin Assistant-Full time-Dubuque

Data Technician II/Training Assistant - Trauma

Part-Time Receptionist (20-25 hours a week)

Department Assistant for Mathematics

Wellness Assistant

Assistant Football Coach (Continuous Recruitment)

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