Top 9 Executive secretary Jobs in Gary, In

Principal's Secretary-Calumet High School
Lake Ridge Schools —Gary, IN
- $15 - $25 an hour
- Full-time
- School experience
- High school
- Computer literacy
5d
Administrative Support Professional
Cintas —Hammond, IN
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Profit sharing
- AD&D insurance
Executive Assistant & Project Coordinator
SEIU HCII —Chicago, IL
- $74,852 a year
- Weekends as needed
- Hybrid work
- Spanish
- Microsoft Outlook
- Bachelor of Science
- Paid parental leave
- Paid holidays
Quick Apply
Principal's Secretary-Calumet High School
Lake Ridge New Tech Schools —Gary, IN
- $15 - $25 an hour
- Full-time
- School experience
- High school
- Computer literacy
Quick Apply
5d
Executive Secretary 24-E-06
Office of the Illinois Attorney General —Chicago, IL
- $299 - $653 a month
- Full-time
- Word processing
- English
- Mid-level
- Disability insurance
- Health insurance
Office Manager/Administrative Assistant
ECO LIGHTING SERVICES AND TECHNOLOGY —Oak Forest, IL
- $22 - $30 an hour
- Part-time
- Research
- Mid-level
- Office
- Paid time off
- Flexible schedule
Quick Apply
Executive Secretary 24-E-16
Office of the Illinois Attorney General —Chicago, IL
- $299 - $653 a month
- Full-time
- Word processing
- English
- Mid-level
- Disability insurance
- Health insurance
Executive Secretary, Medicaid Fraud, Chicago 24-E-19
Office of the Illinois Attorney General —Chicago, IL
- $299 - $653 a month
- Full-time
- Word processing
- English
- Mid-level
- Disability insurance
- Health insurance
Administrative Support / Receptionist
Child Link —Chicago, IL
- Email
- Office
- High school diploma or GED
- Organizational skills
- Wellness program
- Paid holidays
14d

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Zoning Administrative Assistant
City Of Gary —Gary, IN
Answer and route incoming telephone calls. Serve as the primary receptionist for the Planning & Zoning Department. Or a closely related field.
$41,200.01 a year
Quick Apply
5d
TEAM CLERICAL
State of Illinois —Harvey, IL
The position will answer phones, greet visitors, maintain files, and perform general clerical functions. Answers incoming phone calls and greets visitors.
$4,144 - $5,429 a month
4d

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Principal's Secretary-Calumet High School

Lake Ridge Schools
Gary, IN

Apply Now

Job Details

Full-time
$15 - $25 an hour
5 days ago

Qualifications

School experience
Educational administrative software
Computer literacy
Copy machines
Executive administrative support
High school diploma or GED
Computer skills
Faxing
Educational software
Database software proficiency

Full Job Description

Description

Lake Ridge New Tech Schools

Secretary to the High School Principal

JOB DESCRIPTION: Secretary to the High School Principal

REQUIREMENTS:

1. High School Diploma

2. Experience working as a secretary in a legal, executive or educational environment.

3. Excellent computer skills

4. Proficiency with CIMS software or similar database; ability to

learn software quickly

5. Shows excellence in written and oral communication

6. Knowledge of office equipment, such as copier, fax machine,

computer

8. Demonstrates ability to be a “team player” in concert and other

secretarial staff

REPORTS TO: High School Principal

DUTIES AND RESPONSIBILITIES:

1. Act as personal secretary to the principal (and other administrators, as necessary):

a. Handle routine telephone calls and messages; call back as requested;

b. Maintain master calendar; schedule appointments and coordinates as needed;

c. Promptly file material for personnel and programs under the principal’s supervision;

d. Greet and verify identity of visitors, assign visitor passes, direct visitors;

e. Assist with discharge clerical functions for principal’s professional obligations.

2. Take notes at meetings as requested and prepare minutes for signatures.

3. Work independently on projects and tasks after receiving initial instructions, accomplish objectives within reasonable constraints.

4. Process district applications and forward to Central Office.

5. File material as necessary

6. Generate routine correspondence as requested; prepare for signature and mail or fax

7. Assist in the completion of required reports (including, but not limited to, AdvanceEd, IDOE, LRS).

8. Prepare suspension forms, expulsion packets, and discipline binder.

9. Prepare all staff evaluation forms under the direction of the principal and maintain RISE binder.

10. Act as office manager, ensuring that all work is promptly, properly and accurately done.

11. Prepare requisitions and purchase orders for office operations.

12. Assist during registration and other major activities.

13. Assist and handle record keeping for substitutes. Monitor and maintain AESOP records.

14. Exhibit initiative, creativity and good judgment in making decisions and reflect a positive attitude and work ethic representing the Lake Ridge Schools.

15. Maintain the electronic sign with timely, positive information.

16. Exercise good judgment in handling confidential information and correspondence.

18. Attend staff meetings, assemble minutes, and staff sign in sheets in binder.

19. Inventory and order office supplies, ink, toner, and paper.

20. Schedule and log fire and emergency drills.

21. Use intercom system to lead pledge, and make announcements.

22. Use Blackboard Connect to send Alert Nows and emails to parents.

23. Collect and document school closing information from staff.

24. Update student handbook as necessary.

25. Update staff handbook as necessary.

26. Update phone system for new teachers and classroom changes.

27. Update school maps as necessary.

28. Collect and receipt fees for bookkeeper during summer.

29. Gather and document security cameras for incidents.

30. Update school website and train teachers on process to update their class pages.

31. Complete work permits with the Indiana Department of Labor.

32. Maintain key distribution log.

33. Train and manage student office assistants.

34. Collect and distribute building usage applications.

35. Exercise good judgment in handling confidential information and correspondence.

36. Exhibit initiative, creativity and good judgment in making decisions and reflect a positive attitude and work ethic representing the Lake Ridge Schools.

37. Perform such other duties as may be assigned by the High School Principal or his/her

Designee.

DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position.

THE EMPLOYEE SHALL REMAIN FREE OF ANY ALCOHOL OR NON-PRESCRIBED CONTROLLED SUBSTANCE ABUSE IN THE WORKPLACE OR IN HIS/HER DUTIES THROUGHOUT HIS/HER EMPLOYMENT IN THE CORPORATION.

TERMS OF EMPLOYMENT: Twelve months. Salary to be determined by the Board of School Trustees as per contract and shall be effective January 1 of each calendar year.

This position is a non-exempt secretarial position

EVALUATION: Performance on job requirements will be evaluated annually by the Principal in accordance with Board Policy.

Job Details

Schools

Calumet New Tech High Sch

Salary

$15.00 - $25.00 per hour

Grades

High School

Subjects

Clerical

Apply Now

Refine Your Search

executive secretary jobs in gary, in

Principal's Secretary-Calumet High School

Administrative Support Professional

Executive Assistant & Project Coordinator

Principal's Secretary-Calumet High School

Executive Secretary 24-E-06

Office Manager/Administrative Assistant

Executive Secretary 24-E-16

Executive Secretary, Medicaid Fraud, Chicago 24-E-19

Administrative Support / Receptionist

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