Top 7 Executive assistant Jobs in Geneva, Ny

Administrative Assistant
Halco of Phelps LLC —Phelps, NY
- $62,500 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Dental insurance
- Paid time off
Quick Apply

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Administrative Assistant

Halco of Phelps LLC
Phelps, NY

Quick Apply

Job Details

Full-time
$62,500 a year

Benefits

Dental insurance
Paid time off
401(k) 4% Match
Parental leave
Vision insurance
401(k) matching
Professional development assistance
Opportunities for advancement
Life insurance

Qualifications

Customer communication
Confidential information handling
Microsoft Excel
Microsoft Outlook
Executive administrative support
Research
High school diploma or GED

Full Job Description

About the Role

Halco Energy is looking for a polished, detail-oriented Administrative Assistant to support our leadership team. You'll be the organizational backbone behind our executives' schedules, communications, and day-to-day operations — someone who anticipates needs before they're voiced and handles sensitive information with total discretion.

What You'll Do

Administrative & Scheduling Support

Manage calendars, schedule meetings, and coordinate appointments for leadership
Arrange travel plans, itineraries, and accommodations
Prepare, proofread, and format correspondence, reports, and presentations
Maintain organized physical and electronic filing systems

Communication

Serve as the point of contact between leadership, employees, clients, and vendors
Answer and direct calls, emails, and inquiries professionally and promptly
Draft and distribute internal and external communications on behalf of leadership

Meeting & Office Coordination

Prepare agendas, take minutes, and track follow-up on action items
Coordinate logistics for meetings, events, and off-site functions
Order and maintain office supplies and equipment

Confidentiality & Judgment

Handle sensitive company, employee, and client information with the utmost discretion
Maintain confidentiality around financial records, personnel matters, and strategic discussions
Ensure compliance with company data privacy and information security policies

Project Support

Juggle multiple priorities and deadlines across projects and departments
Assist with special projects and research as assigned by leadership
Proactively identify and solve problems before they escalate

What You'll Need

High school diploma required; Associate's or Bachelor's degree preferred
2+ years of experience in an administrative or executive support role
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent written and verbal communication skills
Strong organizational skills and the ability to manage competing priorities
Sound judgment and a proven ability to maintain confidentiality
Sharp attention to detail and problem-solving skills
A professional, positive demeanor

Nice to Have

Experience supporting a leadership or executive team
Familiarity with home services, construction, or home improvement industries
Experience with project management or CRM software

Work Environment

Primarily office-based with standard business hours; occasional flexibility needed to accommodate leadership scheduling.

Benefits

401(k) with 4% match
Health, dental, and vision insurance
Life insurance
Paid time off
Parental leave
Professional development assistance
Opportunities for advancement

Quick Apply

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