Top 29 Construction administration Jobs in Glendora, Ca

Administration Manager - W34944Y6
Integricon Property Restoration and Construction Group Inc. —Ontario, CA
- $80,000 - $120,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Administrative experience
Quick Apply
Construction Administrator / Executive Assistant
Reframe Systems —Los Angeles, CA
- Full-time
- Hybrid work
- Google Workspace
- Construction site
- Mid-level
Administrative Coordinator | Office Administrator
Turnaround Communications, Inc —West Covina, CA
- $22.00 - $31.10 an hour
- Full-time
- Background check
- Spanish
- Clean driving record
- Paid holidays
- Health insurance
Quick Apply
Project Coordinator / Project Administrator / Administrative Assistant
MB Coatings, Inc. —Anaheim, CA
- $60,000 - $80,000 a year
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
7d
Construction Administrative Assistant
Abstrakt Marketing Group LLC —Anaheim, CA
- $20 - $30 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Mid-level
Quick Apply
14d
Labor Compliance/Administrative Assistant
MTM Construction Inc —City of Industry, CA
- $47,000 - $54,000 a year
- Full-time
- Hybrid work
- English
- Office
- No degree
- Health insurance
- 401(k)
Quick Apply
7d
Coordinator Office
VCI Construction, LLC —Upland, CA
- $19 - $20 an hour
- Background check
- 18 years or older
- Microsoft Excel
- Employee stock purchase plan
- Paid holidays
Quick Apply
Administrative Assistant I or II
Sturgeon Electric California —Chino Hills, CA
- $40,000 - $60,000 a year
- Full-time
- Microsoft Word
- Background check
- Office
- Profit sharing
- AD&D insurance
Office Administrator
Creative Talent —Pasadena, CA
- $50,000 - $62,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- 401(k)
Quick Apply
Administrative Coordinator | Office Administrator | Construction & Operations
Turnaround Communications —Montebello, CA
- $22 - $30 an hour
- Full-time
- Spanish
- Microsoft Outlook
- Pass drug screening
- Paid holidays
- Health insurance
Quick Apply
1d
Project Administration Coordinator (Southern California)
Blach Construction —Orange, CA
- $65,000 - $90,000 a year
- Online Application
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- Disability insurance
Quick Apply
6d
Full Time- Construction Administrative Assistant
HZS Engineering Inc. —Orange, CA
- $22 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Engineering
- Health insurance
- Dental insurance
Quick Apply
Project Manager Assistant/Contract Admin Assistant
Earth Tek Engineering Corp —Chino Hills, CA
- $26 - $28 an hour
- Email
- 18 years or older
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
2d
Architectural Project Manager - Construction Administration
Architects Orange LLP —Orange, CA
- $110,000 - $150,000 a year
- Full-time
- Construction site
- Bachelor's degree
- Continuous improvement
- Free parking
- Paid holidays
Quick Apply
Office Admin
CRM Lien Services, Inc. —Brea, CA
- $18 - $19 an hour
- Full-time
- English
- Research
- Office
- Health insurance
- Paid time off
Quick Apply
3d
Office Administrator
Bath Planet —Glendale, CA
- $20 - $28 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Mid-level
- Opportunities for advancement
Quick Apply
Operations Assistant Coordinator
Systems Waterproofing, Inc. —Orange, CA
- $52,000 - $60,000 an hour
- Full-time
- Background check
- Spanish
- Microsoft Outlook
- Health insurance
- 401(k)
Quick Apply
9d
FEC Procurement Administrative Specialist
Turner Construction Company —Los Angeles, CA
- $50,000 - $100,000 a year
- Construction site
- Mid-level
- Ability to climb stairs
Executive Assistant / Office Manager
Vanir Construction Management, Inc. —Los Angeles, CA
- $80,000 - $90,000 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health savings account
- AD&D insurance
Quick Apply
1d
Field Office Manager (Los Angeles, CA) - Austin Commercial
Austin Commercial —Los Angeles, CA
- $75,000 - $120,000 a year
- Construction site
- 5 years
- ERP systems
- Disability insurance
- Health insurance

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Administration Manager - W34944Y6

Integricon Property Restoration and Construction Group Inc. -
Ontario, CA

Quick Apply

Job Details

Full-time
$80,000 - $120,000 a year

Qualifications

Project team coordination
Business financial process improvement
Financial reporting process management
Succession planning
Performance improvement leadership
Office activity coordination
Accounts receivable management
Managing teams in a customer support role
Procedural guides
Standard Operating Procedures (SOPs) implementation
Operations coordination
Coaching
Talent management
Restoration industry experience
Client file management
NetSuite
Employee relationship building
Performance feedback (performance evaluation method)
Metrics Reporting
Mid-level
Incident Escalation
Frontline customer support management
Estimating software for insurance claims
Administrative experience
Data quality management
Dispatching
Team development
Hiring
Data integrity and documentation
Invoice payment processing

Full Job Description

INTEGRICON GROUP JOB DESCRIPTION

Administration Manager

Who We Are

At Integricon, we don't just restore properties beautifully, we restore peace of mind.

Every role at Integricon carries that responsibility. Regardless of title, you are an Integricon ambassador, and creating a positive experience is our number one priority, in every interaction, with every person, every time.

Our values aren't words on a wall. They're how we show up internally and externally, in calm moments, and in crisis. You'll be guided by our Customer Experience framework and supported by a team that holds itself to a simple but unified standard, Reliability, Integrity and Care.

Role Overview

The Administration Manager leads Integricon's central administrative backbone, the Administration team, Call Center Administration and the Project Controls Coordinator (PCC) team and is the point of accountability for how those functions work together on every file, from opening to invoicing to close.

This role owns the communication and hand-off between administration and project controls, ensures file integrity, contract execution, and payables reach accounting on time, and drives the accuracy of invoicing, receivables, and job profitability reporting across the group. The Administration Manager also manages the outsourced call centre team and so that intake, dispatch, and administrative support are consistent and well run across the company.

This is an office manager style leadership role for a person who is organized, collaborative, efficient, detail oriented and comfortable owning both people and process, in a Hybrid to Remote often times environment. Restoration or construction industry experience is a nice-to-have, not a requirement; what matters most is a proven ability to manage and drive strength in the administration and coordination team, build strong cross-functional relationships, and keep files clean, current, and audit-ready. The overarching concept in people management is unity and collaboration, in a EDI environment that fosters a performance based culture.

Key Responsibilities

1. Team Leadership and People Management

Directly manage, train, and develop the Administrator and the Project Controls Coordinator (PCC) team.
Manage the relationship and day-to-day performance of the outsourced call centre team.
Recruit, onboard, coach, and performance manage within the team; set clear expectations and provide regular feedback, train and support when necessary
Support in training and cross-training
Identify development opportunities and career pathworking within the administration group securing a solid succession plan for your team.

2. File Management and Cross-Team Communication

Own the flow of information and hand-offs between the Administration and Accounting & Finance team, ensuring an unobstructed route to success and clarity in file detail.
Ensure staff follow file standardization file management practices, documentation standards, and naming/filing conventions across both teams.
Monitor file completeness and compliance; ensure files are maintained in an accurate, audit-ready state always.
Act as the escalation point when a file is stuck between administration and project controls or finance and drive it to resolution.

3. Financial Operations and Accounting Relationship

Ensure payables are reviewed, approved, and sent to accounting on time, every cycle.
Ensure invoicing moves promptly once a project is invoice-ready, and that receivables follow-up happens on schedule.
Build and maintain a strong, collaborative working relationship with the Accounting/Finance, Project Management and Functional Management teams; be the administration group's primary point of contact for all stakeholders attached to the work in progress.
Support job profitability checks and balances across the file portfolio, flagging gross profit risk early.
Review and validate weekly WIP, receivables, and bid tracking reporting produced by your administration team, before it goes out.

4. Call Centre Oversight

Manage the outsourced call centre relationship, including SLAs, call quality, scripting, and escalation paths.
Coordinate with the call centre on lead intake, word tracks and dispatch so customer experience standards are met from first contact to Integricon high standards of care.
Monitor call centre performance metrics and address service gaps directly.

5. Process, Systems, and Continuous Improvement

Build and maintain SOPs for the administration, PCC, and call centre functions.
Identify bottlenecks and reduce cycle time between file stages, from assignment through estimate, execution, invoice, and close.
Drive consistent efficient use of company systems (e.g., Xactimate, NetSuite, Jonas Premier, CRM/ATS) across the team.
Bring forward process improvement recommendations to leadership with supporting data.
People leadership: hiring, coaching, performance management, and collaborative, communicative team development
File Financial Administration and Audit
Organizational skill and file management discipline; that staff are comfortable owning many moving files at once, particularly in times of Catastrophic Claims.
Clear, proactive communicator who builds genuine trust across departments, especially with accounting and operations
Collaborative management style; leads through relationship-building rather than command and control
Comfortable managing a hybrid, mostly remote team plus an outsourced vendor team
Sound judgment on when to escalate versus resolve independently

Ideal Qualifications

Education and Experience

7+ years managing a team of 10 or more, ideally in an administration, office management, or operations support capacity
Solid working knowledge of the administrative functions around accounts payable, accounts receivable, and invoicing processes
Experience working closely with active stakeholders
Restoration or ICI construction industry experience is an asset, but not required

Work Environment

This role is based out of Integricon's Vaughan, Ontario head office and is Hybrid, mostly remote, with in-person time expected for team leadership, training, and cross-departmental collaboration as needed.

Quick Apply

Refine Your Search

construction administration jobs in glendora, ca

Administration Manager - W34944Y6

Construction Administrator / Executive Assistant

Administrative Coordinator | Office Administrator

Project Coordinator / Project Administrator / Administrative Assistant

Construction Administrative Assistant

Labor Compliance/Administrative Assistant

Coordinator Office

Administrative Assistant I or II

Office Administrator

Administrative Coordinator | Office Administrator | Construction & Operations

Project Administration Coordinator (Southern California)

Full Time- Construction Administrative Assistant

Project Manager Assistant/Contract Admin Assistant

Architectural Project Manager - Construction Administration

Office Admin

Office Administrator

Operations Assistant Coordinator

FEC Procurement Administrative Specialist

Executive Assistant / Office Manager

Field Office Manager (Los Angeles, CA) - Austin Commercial

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