Summary
Imperative Information Group is an HR consulting and background investigations firm based in Fort Worth, Texas. It operates under two brands, Imperative—Bulletproof Background Screening and PFC Caregiver and Household Screening.
The firm’s founder and President, Mike Coffey, also hosts the popular weekly podcast, Good Morning, HR.
The Administrative Assistant will report to Imperative’s President and Imperative’s Business Manager. This position will play a critical role in ensuring the successful day-to-day operation of the business.
Imperative is a fully remote company. However, this position will work daily in the Owner/President’s home office. Therefore, discretion and trustworthiness are imperative.
Because the Administrative Assistant must daily drive to the post office and occasionally run other errands, a reliable automobile is required. Expenses will be reimbursed. Public transportation will not be adequate.
The Administrative Assistant is responsible for adhering to Imperative’s three organizational values:
- Always act with integrity.
- Always act in the best interest of the customer.
- Always work as one with respect and compassion.
Responsibilities
The Administrative Assistant will:
- Always operate in accordance with Imperative’s organizational values.
- Exercise a high level of accountability.
- Earn and maintain the respect and trust of the leadership team.
- Prepare scorecards and other materials for weekly and quarterly meetings.
- Act as minute keeper for meetings using Asana.
- Manage bi-weekly staff performance incentives.
- Ensure mail is checked daily for research, checks, and invoices.
- Scan documents for storage in the electronic document management system.
- Prepare and file employee paperwork; manage employee files.
- Arrange travel for conferences and events.
- Purchase office supplies, as needed.
- Manage Accounts Receivable, including, but not limited to the following:
- Manage monthly invoicing.
- Follow up on past due invoices.
- Manage client payments
- Issue credit card refunds
- Manage billing contacts.
- Respond to client inquiries about invoice and payment status.
- Pull sales reports.
- Manage client information in QuickBooks
- Manage accounts payable, including, but not limited to the following:
- Filing and entering all bills and receipts.
- Managing commission payments.
- Auditing vendor invoices for accuracy.
- Entering credit card statements.
- Manage vendor information in QuickBooks.
- Queue bills for payment.
- Complete special projects as requested.
- Offer support to Operations and Marketing as needed.
Competencies
To effectively work in this role, a successful candidate will need:
- Strong organizational skills.
- Excellent communication skills, both written and verbal.
- Detail-orientation.
- Analytical and problem-solving skills.
- Ability to manage multiple projects with a high degree of accuracy.
- Low sociability and deep focus.
Work Environment
This position operates in a home-office environment. Respect of privacy and personal discretion are very important.
This role routinely uses standard office equipment such as computers, phones, and scanners.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to speak clearly and hear with understanding.
This role requires mental clarity and sound judgement.
The employee may frequently be required to stand, walk, and drive.
Position Type/Expected Hours of Work
This is a full-time position and hours of work and days are Monday through Friday 8:00 am to 5:00 pm, with some flexibility. Occasional evening and weekend work may be required as job duties demand.
Travel
No travel is required.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. This document is not an offer, promise, or contract.
Compensation and Benefits
This role will initially pay $17 - $21 per hour.
After 90 days’ employment, the following benefits accrue:
Benefits include:
- Employee health insurance (company pays 90% of premium; employee’s contribution averages $25 per month)
- 160 hours of PTO accrual annually and paid holidays
- 401(k) match
Pay: $17.00 - $21.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
People with a criminal record are encouraged to apply
Work Location: In person
