Top 54 Operations coordinator Jobs in Grand Rapids, Mi

Investment Operations Coordinator
Van Andel Institute —Grand Rapids, MI
- Full-time
- Pass drug screening
- Mid-level
- Office
13d
Business Operations Coordinator-Construction
Schepers Concrete —Grand Rapids, MI
- $18.00 - $27.50 an hour
- Part-time
- Customer service
- Office
- Team management
- Health savings account
- Health insurance
Quick Apply
Operations Coordinator
DeWys Manufacturing —Walker, MI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Dental insurance
- Vision insurance
Quick Apply
Yard & Materials Coordinator
123NET —Byron Center, MI
- $40,000 - $54,000 a year
- Full-time
- Background check
- Pass drug screening
- Forklift
- Dental insurance
- Paid time off
Quick Apply
5d
Center Coordinator
Senior Neighbors, Inc —Grand Rapids, MI
- $34,500 - $39,000 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Home Manager / Resident Care Coordinator
Green Acres of Allendale —Allendale, MI
- $20 - $25 an hour
- Email
- Management
- Caregiving
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Inventory Control Coordinator
Hood Container Corporation —Walker, MI
- Overtime
- Computer literacy
- Mid-level
- Math
- Paid training
Quick Apply
5d
Operations Coordinator
Northpointe Bank —Grand Rapids, MI
- From $21 an hour
- Full-time
- Remote
- Mid-level
- Office
- High school diploma or GED
- AD&D insurance
- Disability insurance
Quick Apply
Administrative Operations Coordinator
miOttawa.org —West Olive, MI
- $35.94 - $48.17 an hour
- Full-time
- Mid-level
- Office
- 3 years
4d
Freight Coordinator (Part-Time)
Buckle —Grand Rapids, MI
- Part-time
- 18 years or older
- Merchandising
- No experience needed
- Employee assistance program
- Paid sick time
Testing Center Coordinator
Calvin University —Grand Rapids, MI
- Full-time
- Experience working with individuals with disabilities
- Customer service
- Mid-level
Service Coordinator
Wolverine Power Systems LLC —Zeeland, MI
- Full-time
- Mid-level
- Office
- Administrative experience
Quick Apply
9d
Employee Experience and Office Coordinator
Dwelling Place of Grand Rapids —Grand Rapids, MI
- $23.90 - $26.55 an hour
- Full-time
- Spanish
- Google Workspace
- English
- 403(b) matching
- Paid holidays
Quick Apply
13d
Connections Operations Coordinator
Family Futures —Grand Rapids, MI
- $20.43 - $21.63 an hour
- Full-time
- Spanish
- English
- Mid-level
Quick Apply
6d
Hospital Billing Coordinator
Deloitte —Grand Rapids, MI
- $50,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Bachelor's degree
Parts Coordinator
Roskam Baking Company —Kentwood, MI
- Full-time
- Military encouraged
- Warehouse
- Entry level
- Disability insurance
- Health insurance
Quick Apply
Material Coordinator
Rapid Packaging Corporation —Grand Rapids, MI
- $21.00 - $22.50 an hour
- Full-time
- Forklift
- Ability to lift 50 pounds
- Warehouse
- Paid holidays
- Health insurance
Quick Apply
9d
Purchasing Coordinator
The Cancer & Hematology Centers —Grand Rapids, MI
- Full-time
- Mid-level
- Office
- Bachelor's degree
Quick Apply
Full time Weekend Family Services Coordinator
Ronald McDonald House Charities West Michigan —Grand Rapids, MI
- $21 - $25 an hour
- Full-time
- Background check
- Clean driving record
- High school diploma or GED
Quick Apply
Parts Coordinator
Kent Power —Rockford, MI
- Full-time
- Background check
- Management
- ERP systems
- Health insurance
- Dental insurance
Quick Apply

I want to receive the latest job alert for operations coordinator in grand rapids, mi

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

operations coordinator jobs near grand rapids, mi

Human Resources Coordinator jobs in Grand Rapids, MI

Service Coordinator jobs in Grand Rapids, MI

Billing Coordinator jobs in Grand Rapids, MI

Material Coordinator jobs in Grand Rapids, MI

Operations Coordinator jobs in Grand Rapids, MI

Business Operations Manager jobs in Grand Rapids, MI

Purchasing Coordinator jobs in Grand Rapids, MI

Operations Coordinator jobs in Lansing, MI

Hr Coordinator jobs in Tampa, FL

Operations jobs in Brooklyn, NY

Operations Coordinator jobs in Auburndale, FL

Director Restaurant Operations jobs in Florida

Operations Coordinator jobs in Santa Ana, CA

Operations Coordinator jobs in Albuquerque, NM

Volunteer Coordinator jobs in Philadelphia, PA

Service Coordinator jobs in Kennesaw, GA

Service Coordinator jobs in Stockton, CA

Remote Customer Service jobs in Manassas, VA

Customer Service Representative Remote jobs in Albany, NY

Customer Service jobs in Appleton, WI

Investment Operations Coordinator

Van Andel Institute -
Grand Rapids, MI

Apply Now

Job Details

Full-time
13 days ago

Qualifications

Confidential information handling
Administrative experience
High school diploma or GED
Documentation tools
Office experience

Full Job Description

Van Andel Institute (VAI), a world-class biomedical research institute, located in Grand Rapids, Michigan, is dedicated to improving human health. We are pioneers in the fight against cancer, Parkinson's, and other diseases. We are committed to inspiring the next generation of scientists and educators.

SUMMARY

Provide day-to-day support to the endowment investment team across calendaring, travel coordination, expense reporting, CRM maintenance, document management, fund manager communications, data-room access coordination, counterparty documentation, tax document tracking, deadline management, and internal coordination with legal, finance, and investment team members. As a high-trust administrative and operational support role, it requires excellent judgment, strong communication skills, comfort with confidential materials, and the ability to manage multiple recurring workflows without losing track of details.

FUNCTIONS

Coordinate complex calendars, meetings, calls, and video conferences for members of the investment team, including meetings with external counterparties.

Plan and manage business travel, including transportation, lodging, itineraries, meeting logistics, conference registrations, and related expense documentation.

Prepare, submit, and track expense reports and related reimbursement documentation.

Maintain investment team CRM records, including fund manager contacts, pipeline updates, meeting records, activity tracking, documentation follow-up, and electronic filing. Assist with basic account-opening processes, standing instruction updates, custodian-bank documentation, administrative forms, onboarding documentation, subscription materials, KYC/AML requests, banking documentation, and other counterparty paperwork. Help prepare, organize, route, and track such materials, but will not approve, authorize, or execute banking, custodian, investment, legal, or tax instructions.

Maintain and provide documentation for Anti-Money Laundering and Know Your Client updates requested by fund managers, banks, custodians, or other investment counterparties.

Serve as a professional liaison between external fund managers and the investment team regarding virtual data-room access, diligence materials, document requests, and related administrative follow-up.

Coordinate and maintain access to fund data-room portals and external investment manager systems consistent with internal security and compliance protocols.

Coordinate with internal legal team members to gather, organize, route, and provide relevant materials for review, execution, or recordkeeping.

Coordinate with internal finance team members to support tax, IRS, audit, regulatory, compliance, foreign tax documentation, and other financial reporting-related filings, including collecting, organizing, maintaining, and following up on relevant documentation such as K-1s, withholding forms, foreign tax documents, and other fund-related tax materials.

Support recurring daily, weekly, monthly, quarterly, or annual reporting tasks as assigned by the investment team.

Maintain trackers for deadlines, documentation requests, reporting cycles, tax materials, AML/KYC updates, subscriptions, renewals, and other recurring administrative workflows. Follow up with internal and external parties to help ensure items are completed accurately and on time.

Maintain department subscriptions, memberships, conference registrations, investment-related service accounts, and related renewals.

Leverage third-party software, productivity tools, and AI-enabled tools where appropriate to improve efficiency, accuracy, formatting, communication, and workflow management.

Respond to ad hoc documentation requests from the investment team, legal, finance, external fund managers, banks, custodians, auditors, tax advisors, and other relevant parties.

Handle confidential and sensitive information with discretion, sound judgment, and professionalism.

Support additional administrative and operational projects for the investment team as needed.

QUALIFICATIONS

High school degree required; an Associate's degree or equivalent and administrative assistant certification preferred.

At least 5 years of administrative support, office, or related experience, preferably in investment operations, finance, legal, banking, accounting, fund administration, wealth management, or professional services environment.

Strong organizational skills and attention to detail, with the ability to manage recurring processes accurately and consistently. Strong deadline discipline, including the ability to maintain trackers, monitor open items, follow up persistently and professionally, and escalate issues appropriately.

Professional written and verbal communication skills, including comfort interacting with external fund managers, banks, custodians, prime brokers, attorneys, consultants, auditors, tax advisors, and internal stakeholders.

Comfort working with confidential financial, legal, tax, banking, regulatory, and investment-related materials.

Proficiency with Microsoft Office, Adobe/PDF tools, calendar systems, video conferencing platforms, CRM systems, document-sharing platforms, and virtual data rooms.

Prior experience with Dynamo Software or a similar CRM/investment management system is helpful.

Ability to learn new systems quickly and use technology to improve workflow efficiency.

Sound judgment, discretion, reliability, and a service-oriented mindset.

About Van Andel Institute

Established in Grand Rapids, Michigan, in 1996 by the Van Andel family, VAI is now home to nearly 500 scientists, educators and support staff, who work with national and international collaborators to foster discovery. The Institute’s scientists study the origins of cancer, Parkinson’s and other diseases and translate their findings into breakthrough prevention and treatment strategies. Our educators develop inquiry-based approaches for K–12 education to help students and teachers prepare the next generation of problem-solvers, while our Graduate School offers a rigorous, research-intensive Ph.D. program in molecular and cellular biology.

VAI is committed to excellence through broad participation and diverse perspectives. We welcome applications from individuals of all backgrounds and experiences who share our passion for innovation and collaboration.

Van Andel Institute is an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer.

As Van Andel Institute is a drug free employer, all prospective new employees undergo a urinalysis/drug test as part of our pre-employment process. This is a 7-panel drug screen and it includes testing for Marijuana, Cocaine, Amphetamines, Opiates, PCP, Barbiturates, and Benzodiazepines.

About Grand Rapids, MI

Van Andel Institute is in downtown Grand Rapids, Michigan in the center of the Medical Mile. A remarkable combination of a cosmopolitan atmosphere and small-town warmth, Grand Rapids is known for its philanthropic and sustainability-driven community. It’s fun affordable and family-friendly.

Located on the banks of the Grand River, Grand Rapids offers all the big-city excitement you'd expect from a million-resident metropolis, featuring hundreds of restaurants and nightspots, theaters, museums, sports and concerts. The safe and clean downtown is surrounded by an eclectic mix of walkable neighborhoods and natural areas. The downtown area is safe and clean with an eclectic mix of walkable neighborhoods and natural areas.

Apply Now

Refine Your Search

operations coordinator jobs in grand rapids, mi

Investment Operations Coordinator

Business Operations Coordinator-Construction

Operations Coordinator

Yard & Materials Coordinator

Center Coordinator

Home Manager / Resident Care Coordinator

Inventory Control Coordinator

Operations Coordinator

Administrative Operations Coordinator

Freight Coordinator (Part-Time)

Testing Center Coordinator

Service Coordinator

Employee Experience and Office Coordinator

Connections Operations Coordinator

Hospital Billing Coordinator

Parts Coordinator

Material Coordinator

Purchasing Coordinator

Full time Weekend Family Services Coordinator

Parts Coordinator

I want to receive the latest job alert for operations coordinator in grand rapids, mi

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected