Top 3 Wedding planning Jobs in Grand Rapids, Mi

Administrative Office Assistant and Scheduler
Kestra Financial —Grand Rapids, MI
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
Front Desk Agent
Holiday Inn Grand Rapids Downtown —Grand Rapids, MI
- From $16.75 an hour
- Part-time
- Background check
- Hotel
- High school diploma or GED
- Free parking
- Paid holidays
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6d
Event Services Coordinator (Bella Vista Campus)
Ada Bible Church —Rockford, MI
- Part-time
- Writing skills
- Cooking
- Mid-level
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Front Desk Receptionist
LightStone Law —Grand Rapids, MI
Manage phone systems to handle incoming calls efficiently, providing excellent customer service and ensuring communication is received and returned…
$18 - $22 an hour
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Part-Time Game Host – 16–24 Hours/Week – From $17/hr + Tips (Barista, Cashier, Front desk agents welcome)
Evolution United States —Grand Rapids, MI
Able to obtain a Michigan gaming license — we help with the process. Must be able to obtain and maintain required gaming license. 16 to 24 hours per week.
From $17 an hour
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Bridal Stylist - (4 Days a Week)
Ivoryology - A Bridal Boutique —Columbus, OH
Execute morning prep - answering bride messages, preparing bridal suites, and steaming and repairing gowns before the doors open.
$19 - $35 an hour
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Event Planning Manager
The Ohioan Hotel and Event Center —Lewis Center, OH
The successful candidate would have to provide proof that s/he has a valid driver’s license upon being hired. This position requires the successful candidate to…
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Administrative Office Assistant and Scheduler

Kestra Financial -
Grand Rapids, MI

Quick Apply

Job Details

Full-time

Benefits

Health insurance
401(k)
Tuition reimbursement

Qualifications

Administrative experience
High school diploma or GED

Full Job Description

Lead with Purpose. Partner with Impact.
Rinvelt & David is seeking a proactive and detail-oriented Administrative Office Assistant & Scheduler to join our team. The ideal candidate will demonstrate strong personal initiative, the ability to manage multiple responsibilities, and work effectively with a variety of personalities. This position is responsible for supporting the daily operations of the front desk, supporting our office, and ensuring an exceptional client experience. The Administrative Office Assistant & Scheduler will collaborate closely with the Office Manager and provide administrative and scheduling support across the firm.

What You’ll Do:
The requirements listed below are representative of this position's essential duties and responsibilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Phone and Mail

Answer incoming calls, transfer to the appropriate team members, and take accurate messages.
Distribute incoming mail or route it to the Office Manager for review.
Assist with regular weekly mailings and special project mailings.

Client Service and Staff Support

Greet clients upon arrival and ensure they are offered refreshments.
Prepare conference rooms prior to client appointments.
Copy and organize client documents (e.g., identification, paperwork) as needed.
Coordinate client lunch orders, including ordering, delivery or pickup, setup, and cleanup.
Proactively schedule appointments for Advisors and maintain related reports.
Make appointment reminder calls and send weekly emails to clients as needed.
Generate and analyze appointment scheduling reports under Advisor direction.
Create monthly birthday and wedding anniversary reports.
Update and maintain the front lobby display in coordination with the Office Manager.
Maintain the annual office event calendar and event spreadsheets with attendee data.

Business Transactions –

Enter new client information into the CRM and assist with ongoing database maintenance.
Manage client address changes in the CRM.
File client documents both physically and electronically.
Create new account folders with appropriate labels and coding.
Collect and organize review meeting materials for Advisors.
Support annual estate document reviews by preparing required updates.
Maintain client service logs and assist with shipping documents and data to clients and custodians.

General Office Support

Provide administrative support, including scanning, faxing, laminating, filing, and supply stocking.
Maintain and update the office CRM database.
Manage ongoing physical file maintenance, including scanning and secure destruction of closed files.
Review and organize electronic files for clients and prospects.
Monitor office supplies and notify management of needs.
Provide assistance as needed.
Maintain a clean and organized kitchen and common areas.

What You Bring:

High school diploma or GED required.
A minimum of 2 years of experience in office administration is required.
Experience in the financial services industry is preferred but not required.
High level of professionalism and discretion in handling confidential information.
Professional attire and demeanor.
Strong time management and organizational skills, with the ability to manage multiple tasks independently.
Excellent verbal and written communication skills.
Exceptional attention to detail and organizational ability.
Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
Ability to multitask and work effectively in a fast-paced environment.
Experience with financial planning and reporting software is preferred.
Experience with CRM systems is preferred.
Comfort working with numbers and financial calculations.

Benefits to support you:

Competitive pay and benefits with a large employer (over 1600 employees nationwide)
401(k), health insurance, and a competitive benefits package
Work in a supportive, collaborative environment committed to professional excellence
Help clients navigate meaningful financial decisions with confidence
Opportunities for training, development, and long-term growth within the firm
Tuition reimbursement for qualified expenses

Disclosure By applying to a job at Kestra Financial, Inc., you are agreeing to the following statements:

You acknowledge that if hired, Kestra Financial, Inc. may, obtain and use background information concerning your credit, character, general reputation, personal characteristics, work habits, performance and experience for evaluation for your potential employment.
It is the policy of Kestra Financial to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender, identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Kestra Financial prohibits any such discrimination or harassment.

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wedding planning jobs in grand rapids, mi

Administrative Office Assistant and Scheduler

Front Desk Agent

Event Services Coordinator (Bella Vista Campus)

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