Top 221 program assistant Jobs in grand rapids mi

Legal Administrative Assistant - Litigation
Miller Johnson —Grand Rapids, MI
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Disability insurance
9d
Medical Assistant - Opioid Treatment Program
Cherry Health —Grand Rapids, MI
- Full-time
- CPR Certification
- Vital signs
- Addiction Medicine
- 403(b) matching
- Paid holidays
Patient Support Specialist
Mentavi Inc. —Grandville, MI
- $18 an hour
- Full-time
- Hybrid work
- Google Workspace
- Computer literacy
- HIPAA
Quick Apply
Administrative and HR Assistant
King Water Wells —Rockford, MI
- $18 - $28 an hour
- Full-time
- Customer service
- Writing skills
- English
- Health insurance
- Paid time off
Quick Apply
Resident Program Assistant
Commonwealth Senior Living at Grand Rapids —Grand Rapids, MI
- $18 an hour
- Full-time
- Clean driving record
- Mid-level
- Ability to lift 50 pounds
Quick Apply
Administrative Assistant
Women at Risk, International —Wyoming, MI
- $18 an hour
- Full-time
- Background check
- Microsoft Excel
- Ability to walk for extended periods
- Paid time off
- Employee discount
Quick Apply
Business Administrative Assistant
Vesco Oil Corporation —Grand Rapids, MI
- $25 - $30 an hour
- Full-time
- Mid-level
- Office
- Ability to lift 50 pounds
Quick Apply
Front Office/Customer Service Representative
Closets By Design W Michigan —Grand Rapids, MI
- $16 - $25 an hour
- Urgently hiring
- Office
- Administrative experience
- Organizational skills
- Paid training
- Paid holidays
Quick Apply
Court Program Coordinator - Operation Drive
City of Grand Rapids, MI —Grand Rapids, MI
- $31.59 - $34.77 an hour
- Part-time
- Word processing
- Writing skills
- Basic math
22h
Administrative Assistant
Etna Supply —Grand Rapids, MI
- $19 - $23 an hour
- Clean driving record
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant (ID# 605)
Volarify —Grand Rapids, MI
- $42,000 - $47,000 a year
- Full-time
- Office
- Administrative experience
- Communication skills
- Paid holidays
- Disability insurance
Quick Apply
Administrative Assistant/ Legal Assistant
Stout Law PLLC —Grand Rapids, MI
- $17.57 - $21.16 an hour
- Part-time
- Hybrid work
- Computer literacy
- Office
- Administrative experience
- Flexible schedule
Quick Apply
8d
Administrative Assistant - Customer Support
Kitchen Tune-Up Grand Rapids Forest Hills —Grand Rapids, MI
- $40,000 - $55,000 a year
- Full-time
- Microsoft Outlook
- Driver's License
- Communication skills
- Health insurance
- 401(k)
Quick Apply
MSAT Product and Process Support Specialist or Associate Specialist
Grand River Aseptic Manufacturing, Inc. —Grand Rapids, MI
- Day shift
- Microsoft Excel
- Microsoft Outlook
- No experience needed
- Paid holidays
- Dental insurance
Quick Apply
Resident Support Specialist - VA First Responder Program (3rd Shift)
Sanford Careers —Grand Rapids, MI
- $15.76 - $18.80 an hour
- Part-time
- CPR Certification
- Patient monitoring
- Military
Quick Apply
Resident Support Specialist - Substance Use Disorder
Sanford Careers —Marne, MI
- $15.76 - $18.80 an hour
- 8 hour shift
- CPR Certification
- Vital signs
- BLS Certification
- Health insurance
- Dental insurance
Quick Apply
Sales Administrative Assistant
American International Foods, Inc. —Ada, MI
- $40,000 - $42,000 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Profit sharing
- Health savings account
Quick Apply
Resident Support Specialist - Eating Disorder
Sanford Careers —Marne, MI
- $15.76 - $18.80 an hour
- Full-time
- CPR Certification
- Vital signs
- HIPAA
Quick Apply
Specialist, Pharmacy Support
SpartanNash Associates, LLC —Wyoming, MI
- Overtime
- Microsoft Word
- 5 years
- HIPAA
Administrative Coordinator (Rotating Evenings & Weekends)
Grand Rapids Downtown Market —Grand Rapids, MI
- Part-time
- Background check
- Customer service
- Office
- 401(k)
- 401(k) matching
4d

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Legal Administrative Assistant - Litigation

Miller Johnson -
Grand Rapids, MI

Apply Now

Job Details

Full-time
9 days ago

Benefits

Paid parental leave
Disability insurance
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Adoption assistance
Parental leave
Vision insurance
Life insurance

Qualifications

Microsoft Excel
Microsoft Outlook
Business support for legal executives
Administrative experience
High school diploma or GED
Legal case management
Digital legal archive

Full Job Description

Miller Johnson, a rapidly growing Midwest law firm known for its entrepreneurial spirit, down to earth culture, and deep-rooted commitment to the communities we serve is looking for a Legal Administrative Assistant to support our Litigation Practice. As a Legal Administrative Assistant (LAA) you will be a proactive case partner to timekeepers, owning the administrative workflow that supports the efficient delivery of legal services within the Litigation Practice Group. This role drives the day-to-day administrative coordination of client and matter activity ensuring deadlines are met, documentation is accurate, and operations run smoothly. The LAA serves as a central point of organization and follow-through consistently anticipating needs, managing competing priorities, and ensuring continuity of support for timekeepers.

Key Responsibilities and Essential Functions

Coordinates calendars for assigned timekeepers, ensuring internal & external deadlines, court dates (e.g., hearings, depositions, mediations, trials, discovery deadlines) and key case milestones are accurately tracked and proactively managed.
Monitors case progress across multiple litigation matters, helping ensure timely completion of filings, discovery, correspondence, and case-related deliverables.
Partners with assigned timekeepers to prioritize workload, manage shifting deadlines, and respond to urgent or time-sensitive litigation matters.
Manages client intake, matter opening, and billing support functions with attention to detail and timeliness.
Prepares, edits, proofreads, and assembles litigation documents and correspondence (e.g., pleadings, discovery materials, subpoenas, exhibits, and court filings) with a high degree of accuracy and consistency.
Maintains organized physical and electronic case files, including management of case materials, exhibits, and filing documentation, in accordance with Firm and court requirements.
Serves as a professional point of contact for clients, opposing counsel, courts, vendors, and internal stakeholders maintaining clear and responsive communication.
Coordinates scheduling and logistics for hearings, depositions, mediations, client meetings, and trial preparation activities.
Manages incoming and outgoing correspondence and mail, including court notices, service documents, and case-related communications.
Coordinates travel arrangements and logistical needs for assigned timekeepers
Actively participates in team-based coverage, ensuring continuity of support during absences or peak workload periods.
Shares knowledge and supports process consistency across the legal support team and Litigation Practice Group.

Education and Experience

High school diploma or equivalent required
Minimum of 2 years administrative experience supporting multiple timekeepers (attorneys or paralegals), or practice group/firm operations required
Prior litigation legal support experience required
Proficiency with state and federal court filing systems, including MiFile and PACER required
Proficiency in Microsoft Office Suites (including Outlook, Word, and Excel) required
Proficiency in NetDocs or other document management systems required
Proficiency with Literia NTD or other automated document formatting systems preferred
Proficiency with LMS accounting software for time entry and billing preferred

Skills, Knowledge, and other Competencies

Demonstrates personal responsibility for managing workflows, meeting deadlines, and ensuring matters move forward accurately and efficiently.
Communicates openly and professionally with attorneys, team members, and clients. Handles confidential information with discretion and exercises sound judgment.
Maintains composure and effectiveness in a fast-paced, deadline-driven environment. Demonstrates resilience, adaptability, and sound prioritization skills when deadlines shift or urgent litigation needs arise.
Produces high-quality, detail-oriented work. Proactively reviews pleadings, filings, correspondence, exhibits, and case materials for accuracy, formatting, and completeness prior to submission.
Understands how legal support contributes to client service, litigation strategy, and matter outcomes. Anticipates needs and identifies opportunities to improve efficiency and workflow.
Demonstrates working knowledge of state and federal court rules, filing procedures, scheduling requirements, and litigation support processes.
Collaborates respectfully with team members, participates in coverage planning, and contributes to a supportive team environment.
Demonstrates working knowledge of billing timelines, litigation matter lifecycles, and case progression from intake through resolution or trial.

Culture and Benefits

At Miller Johnson, our culture is anchored in our Core Values and how we work together:

Who We Are

Integrity and Candor – We speak the truth
Down to Earth – We stay humble and real
Grit – We push through and get it done
Committed to Excellence – We raise the bar
Committed to Impact – We lift others up

How We Work
Entrepreneurial Mindset – We think like owners
Down to Business – We move fast and stay practical
Rooted and Invested – We build lasting trust

We are committed to fostering an exceptional work experience that includes a healthy work-life balance and an inclusive culture that values uniquely talented team members. We are proud to offer flexible scheduling, paid time off, and annual performance reviews. Our benefit package includes medical, dental, vision, life insurance, short- and long-term disability insurance, paid parental leave, tuition reimbursement, adoption assistance, and a 401(k)-retirement plan.

We are an Equal Opportunity Employer (EOE)

Job Type: Full-time

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: Hybrid remote in Grand Rapids, MI 49503

Apply Now

Refine Your Search

program assistant jobs in grand rapids mi

Legal Administrative Assistant - Litigation

Medical Assistant - Opioid Treatment Program

Patient Support Specialist

Administrative and HR Assistant

Resident Program Assistant

Administrative Assistant

Business Administrative Assistant

Front Office/Customer Service Representative

Court Program Coordinator - Operation Drive

Administrative Assistant

Administrative Assistant (ID# 605)

Administrative Assistant/ Legal Assistant

Administrative Assistant - Customer Support

MSAT Product and Process Support Specialist or Associate Specialist

Resident Support Specialist - VA First Responder Program (3rd Shift)

Resident Support Specialist - Substance Use Disorder

Sales Administrative Assistant

Resident Support Specialist - Eating Disorder

Specialist, Pharmacy Support

Administrative Coordinator (Rotating Evenings & Weekends)

I want to receive the latest job alert for program assistant in grand rapids mi

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