Top 5 Business office manager Jobs in Greeneville, Tn

Office Administrator
C & C Millwright Maintenance Co., Inc. —Greeneville, TN
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
11h
Office Manager/Administrator
Miller Bros Construction —Jonesborough, TN
- $20 - $25 an hour
- Full-time
- Mid-level
- Office
- Residential
- Flexible schedule
Quick Apply
5h
Office Manager
Red Oak Roofers —Marshall, NC
- $28,000 - $35,000 a year
- Part-time
- Microsoft Outlook
- Computer literacy
- Writing skills
Quick Apply
2d

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Office Administrator
C & C Millwright Maintenance Co., Inc. —Greeneville, TN
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business office manager jobs near greeneville, tn

Office Administrator

C & C Millwright Maintenance Co., Inc. -
Greeneville, TN

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Job Details

Full-time
11 hours ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Customer communication
Confidential information handling
Microsoft Outlook
Spreadsheets
Filing
Project coordination
Administrative experience
High school diploma or GED
Business Administration
Clerical experience
Document management systems

Full Job Description

Job Description: Office Administrator

Job Title: Office Administrator
Department: Administration
Reports To: Management

Employment Status: Full-Time
Location: Greeneville, Tennessee

Position Summary

The Office Administrator is responsible for the efficient day-to-day operation of the C&C Millwright Maintenance office. This position provides administrative, clerical, customer service, payroll, accounting, project support, and general office coordination to help ensure the smooth operation of the company.

The Office Administrator serves as a central point of contact for employees, customers, vendors, and visitors and is expected to maintain a professional, organized, and service-oriented office environment.

Essential Duties and Responsibilities

Office Administration

Answer and direct incoming telephone calls and respond to general email correspondence.
Talk with customers, vendors, applicants, and visitors in a professional manner.
Maintain an organized, professional, and efficient office environment.
Maintain office supplies and coordinate the purchase of necessary materials and equipment.
Organize and maintain electronic and paper filing systems.
Schedule meetings and assist with company events and other administrative activities.
Maintain company calendars, contact lists, and general administrative records.

Accounting and Financial Support

Assist with accounts receivable, tracking customer payments, and following up on outstanding balances as directed.
Assist with credit card receipts, expense reports, purchase documentation, and other financial records.
Work with company leadership and outside accounting personnel to provide requested documentation and information.
Maintain confidentiality of financial and company information.

Payroll and Employee Support

Maintain employees pay files and other personnel records in accordance with company procedures.
Works with management and project managers to assign personnel to job assignments based on their skill sets, qualifications and availability.

Project and Operations Support

Assist project managers, supervisors, and field personnel with administrative and documentation needs.
Prepare and distribute work orders, reports, correspondence, and other company documents.
Maintain project-related files, customer documentation, purchase orders, and other records as assigned.
Coordinate travel arrangements, lodging, and other logistical needs for employees when required.
Assist with the preparation of reports, spreadsheets, and presentations.

General Responsibilities

Maintain a high level of confidentiality regarding employee, customer, financial, and company information.
Communicate professionally and effectively with employees, customers, vendors, and management.
Identify opportunities to improve office organization and administrative processes.
Follow all company policies, procedures, and safety requirements.
Perform other duties and responsibilities as assigned by management.

Required Qualifications

High school diploma or GED required; additional education or training in business administration, accounting, or office management is preferred.
Minimum of 5 years of administrative or office experience is preferred.
Experience with managing an office , or bookkeeping is preferred.
Proficiency with Microsoft Office, including Word, Excel, Outlook, and other business software.
Ability to learn and effectively use company accounting, and document-management systems.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
High level of accuracy and attention to detail.
Ability to work independently while also functioning effectively as part of a team.
Professional demeanor and strong customer service skills.
Ability to handle confidential information with discretion.

Preferred Qualifications

Experience in construction, industrial maintenance, manufacturing, millwright, or a similar industry.
Experience using QuickBooks or other accounting software.
Experience supporting field employees, project managers, or construction operations.

Work Environment

This position will be performed in an office environment. The employee will interact with field personnel.

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

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