Top 88 Coordinator Jobs in Greenfield, Ma

Field Service Coordinator
New Communication Systems LLC dba ScentBridge —South Deerfield, MA
- $28.85 - $33.65 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
Quick Apply
1d
Education and Events Coordinator
Transhealth —Florence, MA
- $58,656 - $61,009 a year
- Weekends as needed
- Hybrid work
- Background check
- Customer service
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Family Support Coordinator
Cutchins Programs for Children and Families, Inc. —Belchertown, MA
- From $29 an hour
- Full-time
- Master of Social Work
- Bachelor of Science
- Driver's License
- Health insurance
- Dental insurance
Quick Apply
14d
Enrollment Data Coordinator
Deerfield Academy —Deerfield, MA
- $22 - $31 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Disability insurance
Main Office Coordinator, Independent School
Allen Chase Foundation —Deerfield, MA
- $25 - $32 an hour
- 8 hour shift
- Driver's License
- In-person
- Associate's degree
Quick Apply
Afterschool Site Coordinator
Gill-Montague Regional School District —Turners Falls, MA
- $35 - $40 an hour
- Computer literacy
- Teaching Certification
- Mid-level
Restorative Practices (RP) Coordinator up to $27.50/hour based on experience
Greenfield Public Schools —Greenfield, MA
- Up to $27.50 an hour
- Part-time
- Mid-level
- Public school
Production Services Coordinator
Deerfield Academy —Deerfield, MA
- $28 - $40 an hour
- Overtime
- Customer service
- Mid-level
- 3 years
- Paid holidays
- Disability insurance
Access Coordinator
University of Massachusetts Amherst —Amherst, MA
- Weekends as needed
- Experience working with individuals with disabilities
- Mid-level
- 3 years
14d
Shelter Coordinator
Groundworks Collaborative —Brattleboro, VT
- $59,779 - $70,013 a year
- Weekends as needed
- Background check
- Mid-level
- Recruiting
- 403(b) matching
- Health insurance
Quick Apply
Clerk IV (Main Office Coordinator)
University of Massachusetts Amherst —Amherst, MA
- Full-time
- Laboratory
- Google Workspace
- Microsoft Access
Administrative Coordinator
Smith College —Northampton, MA
- $25.23 - $30.84 an hour
- Full-time
- Writing skills
- Mid-level
- High school diploma or GED
4d
Career Readiness Coordinator (HMHS)
Hinsdale School District —Hinsdale, NH
- Part-time
- Mid-level
- Public school
Housing Coordinator | Franklin County
Gandara Mental Health Center, Inc. —Greenfield, MA
- $22 - $25 an hour
- Weekends as needed
- Spanish
- English
- Mid-level
- Mileage reimbursement
- Paid holidays
Quick Apply
Program and Communications Coordinator
University of Massachusetts Amherst —Amherst, MA
- Full-time
- Hybrid work
- Office
- University
- Bachelor's degree
- AD&D insurance
Office Coordinator
Spinoso Real Estate Gro —Hadley, MA
- $55,000 - $67,000 a year
- Weekends as needed
- 5 years
- Word processing
- Computer literacy
CARE COORDINATOR
Brattleboro Memorial Hospital —Brattleboro, VT
- $25.00 - $32.99 an hour
- Full-time
- CPR Certification
- BLS Certification
- Primary Care
Workforce Development CIES Program Coordinator $25.72-$27.30
Community Action Pioneer Valley, Inc. —Greenfield, MA
- $25.72 - $27.30 an hour
- Weekends as needed
- Hybrid work
- Spanish
- CPR Certification
- Clean driving record
Quick Apply
Shipping Coordinator
Charter Next Generation —Turners Falls, MA
- $24 - $28 an hour
- 8 hour shift
- Management
- Pass drug screening
- Mid-level
- Paid holidays
- Health insurance
4d
Hiring Coordinator – Amherst, MA - Join Our Growing Team
Guardian Angel Senior Services —Amherst, MA
- $43,680 - $52,000 a year
- Choose your own hours
- Customer service
- Home Health
- Computer skills
- Health insurance
- 401(k)
Quick Apply

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Field Service Coordinator

New Communication Systems LLC dba ScentBridge
South Deerfield, MA

Quick Apply

Job Details

Full-time
$28.85 - $33.65 an hour
1 day ago

Qualifications

Customer communication
Microsoft Excel
Microsoft Outlook
High school diploma or GED
Dispatching
Microsoft Teams
Cross-functional collaboration
Associate's degree
Air conditioning
Time management

Full Job Description

Job Summary

Location: South Deerfield, MA
Department: Field Services
Reports To: Director of Field Services

The Field Services Coordinator is responsible for coordinating the day-to-day operations of ScentBridge's field service team, ensuring exceptional customer service through efficient scheduling, proactive communication, and timely completion of installations, preventative maintenance, emergency service, and equipment replacements. This position serves as the central point of communication between customers, field technicians, sales, operations, and warehouse personnel to maximize technician productivity while delivering a best-in-class customer experience.

The ideal candidate is highly organized, customer-focused, and thrives in a fast-paced environment where priorities change throughout the day.

HVAC industry experience is required. ScentBridge's scent diffusion systems integrate with commercial HVAC systems, and this position must effectively coordinate field technicians, understand HVAC terminology and equipment, and communicate confidently with customers, contractors, and facilities personnel.

Essential Responsibilities

Field Service Scheduling & Dispatch

Schedule and coordinate installation, preventative maintenance, repair, emergency service, and equipment replacement appointments.
Optimize technician schedules and travel routes to maximize productivity and minimize travel costs.
Monitor technician status throughout the day and adjust schedules as priorities change.
Coordinate after-hours and on-call service requests as needed.
Ensure customer commitments and service level expectations are met.

Customer Communication

Serve as the primary point of contact for incoming field service requests.
Communicate appointment confirmations, estimated arrival times, and schedule updates.
Proactively notify customers of delays or changes.
Coordinate access requirements with customer facilities and property managers.
Follow up with customers to confirm satisfaction after service visits.

Work Order & Equipment Management

Create, update, and close work orders in Acumatica Service Management.
Maintain accurate equipment records, including serial numbers, installation dates, warranty information, and service history.
Review technician service reports for completeness and accuracy.
Ensure labor, travel time, parts, and service notes are entered accurately.
Track open work orders and coordinate timely completion.

Preventative Maintenance Coordination

Manage recurring preventative maintenance schedules across the customer base.
Ensure maintenance visits are completed according to service agreements.
Coordinate seasonal maintenance campaigns and customer communications.
Monitor contract compliance and completion metrics.

Parts & Inventory Coordination

Coordinate with warehouse personnel to ensure technicians have the appropriate equipment, replacement parts, and fragrance oils before scheduled appointments.
Track inventory availability and special-order items.
Coordinate shipment of parts directly to customer sites when appropriate.
Schedule return visits when parts become available.

Technician Support

Provide technicians with complete work order information, customer history, equipment details, and installation requirements.
Assist technicians in resolving scheduling conflicts and customer issues.
Monitor technician productivity and daily workload.
Support new technician onboarding by coordinating schedules, equipment, and documentation.

Administrative & Reporting

Maintain accurate service records and customer information.
Generate reports related to technician utilization, open work orders, preventative maintenance completion, response times, and service trends.
Assist the Director of Field Services with workload forecasting and resource planning.
Identify opportunities to improve scheduling efficiency and customer satisfaction.

Qualifications

Education

· High school diploma or GED required.

· HVAC experience with licensing, certificate or equivalent is preferred. Associate's or bachelor's degree in Business, Operations, or similar field is preferred but not required.

· Equivalent combination of education, technical training, certifications, and relevant work experience will be considered.

Experience

Minimum of 1 - 2 years of experience in field service coordination, dispatching, operations, customer service, or a related role.
Minimum of 3 years of experience in the HVAC industry required.
Experience coordinating commercial service technicians, preventative maintenance programs, and customer service.
Experience using ERP or field service management software, preferably Acumatica, is strongly preferred.

Required Skills

Exceptional organizational and time management skills.
Strong customer service and communication abilities.
Ability to prioritize multiple competing demands.
Detail-oriented with excellent follow-through.
Proficient in Microsoft Office Suite, especially Outlook, Excel, and Teams.
Comfortable learning new software and technology platforms.
Ability to work independently while collaborating across departments.
Professional demeanor with strong problem-solving skills.

Preferred Qualifications

Experience coordinating installation or service technicians.
Familiarity with preventative maintenance programs.
Experience with inventory or equipment management.
Knowledge of ERP systems and CRM software.
Understanding of logistics and route optimization.

Pay: $28.85 - $33.65 per hour

Work Location: In person

Quick Apply

Refine Your Search

coordinator jobs in greenfield, ma

Field Service Coordinator

Education and Events Coordinator

Family Support Coordinator

Enrollment Data Coordinator

Main Office Coordinator, Independent School

Afterschool Site Coordinator

Restorative Practices (RP) Coordinator up to $27.50/hour based on experience

Production Services Coordinator

Access Coordinator

Shelter Coordinator

Clerk IV (Main Office Coordinator)

Administrative Coordinator

Career Readiness Coordinator (HMHS)

Housing Coordinator | Franklin County

Program and Communications Coordinator

Office Coordinator

CARE COORDINATOR

Workforce Development CIES Program Coordinator $25.72-$27.30

Shipping Coordinator

Hiring Coordinator – Amherst, MA - Join Our Growing Team

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