Top 58 Receptionist/administrative assistant Jobs in Gretna, Ne

Executive Assistant
Madonna Rehabilitation Hospital —Omaha, NE
- Full-time
- Clean driving record
- Microsoft Outlook
- 5 years
- Health savings account
- Health insurance
Quick Apply
2d
Administrative Assistant – Children and Family Services
Project Harmony - Haven for Abuse Response Members —Omaha, NE
- Full-time
- Administrative experience
- High school diploma or GED
- Clinic
6d
Administrative Assistant
AlffCo/Ice Solutions —Omaha, NE
- $20 - $30 an hour
- Weekends as needed
- Microsoft Excel
- Computer literacy
- Salesforce
Quick Apply
Administrative Assistant
EGM —Valley, NE
- Part-time
- Bilingual
- Computer literacy
- Office
Missions Team Administrative Assistant
Christ For the City International —Omaha, NE
- $30,000 - $35,000 a year
- Full-time
- 5 years
- Mid-level
- Administrative experience
- Health savings account
- Flexible spending account
Quick Apply
Administrative Assistant
The Hope Center for Kids —Omaha, NE
- $17 - $19 an hour
- Full-time
- Background check
- Microsoft Excel
- Customer service
- Health savings account
- Health insurance
Quick Apply
8d
Administrative Assistant
Prchal Group LLC —Omaha, NE
- $44,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
16h
Senior Administrative Assistant
Eide Bailly LLP —Omaha, NE
- Full-time
- Microsoft Excel
- Sales
- 5 years
- Profit sharing
- Disability insurance
Administrative Assistant-Housing Operations
Omaha Housing Authority —Omaha, NE
- $17.53 - $23.67 an hour
- Online Application
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
8d
Administrative Assistant-Property Management
Omaha Housing Authority —Omaha, NE
- $17.53 - $23.67 an hour
- Online Application
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
8d
Administrative Assistant
Schrock Innovations —Omaha, NE
- $20 an hour
- Full-time
- Office
- 2 years
- Communication skills
- Health insurance
- Dental insurance
8d
Production Administrative Assistant
Groundworks Operations, LLC —Omaha, NE
- Full-time
- Computer literacy
- Office
- Administrative experience
- Paid parental leave
- Paid holidays
Quick Apply
2d
Administrative Assistant
NP Dodge Company —Omaha, NE
- From $20 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Executive Assistant - Omaha (FT Days, Mon-Fri)
Madonna Rehabilitation Hospital —Omaha, NE
- Full-time
- Clean driving record
- Microsoft Outlook
- Hospital
14d
Executive Assistant
MTNT Intelligence Solutions, LLC —Omaha, NE
- From $31.11 an hour
- Full-time
- Background check
- Microsoft Outlook
- English
- Health savings account
- Health insurance
Quick Apply
7d
Customer Service Front Desk
Schrock Innovations, Inc. —Omaha, NE
- $20 an hour
- Full-time
- Office
- In-person
- 2 years
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Assistant/Receptionist, Part Time 12-Month
Westside Community Schools —Omaha, NE
- $18.59 an hour
- Part-time
- Microsoft Excel
- Computer literacy
- Mid-level
Concierge
Heritage Communities —Omaha, NE
- Temporary
- Microsoft Word
- HIPAA
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
Office Coordinator
WoodmenLife —Omaha, NE
- $46,000 - $64,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Richdale Apartments —Omaha, NE
- Full-time
- Mid-level
- Office
- Administrative experience
- Disability insurance
- Health insurance

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Executive Assistant

Madonna Rehabilitation Hospital -
Omaha, NE

Quick Apply

Job Details

Full-time
2 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Retirement plan

Qualifications

Confidential information handling
Administrative experience
Driver's License
Video conferences (communication methods)
Associate's degree

Full Job Description

*Minimum of 5 years of administrative assistant experience required*

JOB OVERVIEW

Responsible for providing high-level administrative, operational, and strategic support to executive leadership.
Requires ability to adapt to varying work styles, priorities and preferences of executive leadership.
This role manages complex schedules, coordinates communications, handles confidential information, and serves as a liaison between executives, internal teams, board members, and external stakeholders.
Regularly exercises discretion and independent judgment when making decisions and problem solving.
Responsible for high quality service delivery and customer relations for Madonna as a whole, including upholding the mission and values for the organization.

ESSENTIAL FUNCTIONS

1. Executive Support

Manage complex executive calendars, scheduling, and meeting coordination, which includes prioritizing appointments and resolving scheduling conflicts.
Compose, edit, and maintain complex reports, letters, memos, spreadsheets, and presentations.
Prepare and distribute meeting agendas, reports, and related materials. May be assigned to maintain the digital Board website platform.
Attend meetings as requested or assigned and record/distribute meeting minutes and action items.
Complete other tasks and responsibilities as assigned by manager or other executive leaders.

2. Communication & Relationship Management

Serve as a primary point of contact for internal and external stakeholders with responsibility for answering calls, greeting visitors, and handling mail.
Draft, edit, and proofread correspondence, reports, and executive communications.
Maintain professional relationships with Board members, senior leaders, external stakeholders, vendors, and staff.
Facilitate communication between departments and leadership teams.
Handle sensitive and confidential information with discretion.

3. Administrative & Operational Coordination

Design, organize, and maintain secure, accessible digital and physical record systems for executive records, files, and confidential documentation.
Coordinate logistics for leadership meetings, conferences, and organization events.
Coordinate and arrange hospital tours and specialized meetings for outside guests.
Support project tracking and follow-up for executive initiatives.
Assist with budget tracking, invoice processing, and expense reconciliation.
Order office supplies and track inventory levels to ensure efficient business operations.
Handle frequent interruptions and shift work priorities fluidly without impacting performance.

4. Strategic & Organizational Support

Support strategic initiatives, organizational priorities, and special projects led by executive leadership through proactive administrative management.
Conduct research, compile data, and analyze information independently for executive decision-making.
Monitor deadlines and ensure timely completion of key deliverables.
Coordinate completion of new Board member orientation sessions and annual attestation forms.

QUALIFICATIONS

Education & Experience

Associate’s degree required; Bachelor’s degree preferred in Business Administration, Communications, or related field.
Minimum five (5) years of administrative assistant work experience required or equivalent experience as determined by Madonna.
Prior experience with office management and supporting C-level executives preferred.

Knowledge & Skills

Advanced skills in Microsoft Suite and Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and ability to design and edit graphic presentation materials.
Adept keyboarding skills and experience with calendar management and virtual meeting platforms (i.e. Zoom, MS Teams). Proficient use of audio and video technology for on-site and off-site meetings.
Must be self-motivated and work independently with minimal supervision.
Strong attention to detail and accuracy and excellent verbal and written communication skills, collaboration, organization, time management, critical thinking and problem-solving skills.
Strong interpersonal skills to work in demanding situations without adverse reaction and interact in a positive manner with staff and public.
Ability to manage multiple priorities under tight deadlines.
High level of discretion, integrity, and professionalism and must maintain strict confidentiality.

Other Requirements

Valid Nebraska driver’s license and proof of good driving record required.
Background checks required; applicants must provide necessary authorizations.

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

receptionist/administrative assistant jobs in gretna, ne

Executive Assistant

Administrative Assistant – Children and Family Services

Administrative Assistant

Administrative Assistant

Missions Team Administrative Assistant

Administrative Assistant

Administrative Assistant

Senior Administrative Assistant

Administrative Assistant-Housing Operations

Administrative Assistant-Property Management

Administrative Assistant

Production Administrative Assistant

Administrative Assistant

Executive Assistant - Omaha (FT Days, Mon-Fri)

Executive Assistant

Customer Service Front Desk

Administrative Assistant/Receptionist, Part Time 12-Month

Concierge

Office Coordinator

Administrative Assistant

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