Top 53 Administrative assistant Jobs in Grover Beach, Ca

Administrative Assistant II - Academic Affairs
Allan Hancock College —Santa Maria, CA
- $4,237 - $5,408 a month
- Part-time
- English
- Mid-level
- Office
6d
Administrative Support Assistant - Animal Science
California State University —San Luis Obispo, CA
- Full-time
- Background check
- Office
- Administrative experience
- Health insurance
- Dental insurance
9d
Administrative Aide I
City of Santa Maria, CA —Santa Maria, CA
- $21.07 - $23.23 an hour
- Call employer
- 18 years or older
- Research
- Office
6d
OFFICE ASSISTANT (TYPING)
Department of Parks & Recreation —San Luis Obispo County, CA
- $18.88 - $25.64 an hour
- Part-time
- Office
- Fingerprint clearance
- Typing
12d
Project Assistant
BKF —San Luis Obispo, CA
- $70,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Profit sharing
- Paid holidays
Quick Apply
Emergency Hire - Administrative Support - Academic Innovations and Programs
California State University —San Luis Obispo, CA
- Full-time
- Background check
- Administrative experience
- University
- Health insurance
- Dental insurance
Emergency Hire - Office Support and Programs Analyst - Culture and Institutional Excellence
California State University —San Luis Obispo, CA
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Dental insurance
- Vision insurance
Administrative Support Coordinator - Natural Resources Management and Environmental Sciences
California State University —San Luis Obispo, CA
- Full-time
- Background check
- Bachelor of Science
- Mid-level
- Health insurance
- Dental insurance
Secretary, Senior
Orcutt Union School District —Santa Maria, CA
- $4,614 - $5,886 a month
- Full-time
- School experience
- Word processing
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
5d
Executive Operations Coordinator - Office of Student Success
California State University —San Luis Obispo, CA
- Full-time
- Background check
- Customer service
- Research
- Health insurance
- Dental insurance
Administrative Assistant - Entry Level
Elevation Concepts —San Luis Obispo, CA
- $17 - $22 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Paid training
- 401(k)
Quick Apply
6d
Administrative Support Coordinator - Experience Industry Management
California State University —San Luis Obispo, CA
- Full-time
- Background check
- Bachelor of Science
- Mid-level
- Health insurance
- Dental insurance
Office Assistant
Central Coast Nursing Institute —Santa Maria, CA
- From $20 an hour
- Part-time
- Office
- University
- Entry level
Quick Apply
10d
Accounting Assistant
Brough Construction, Inc. —Arroyo Grande, CA
- $28 - $35 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
12d
Emergency Hire - Administrative Support Coordinator I - Extended, Professional, and Continuing Education (EPaCE)
California State University —San Luis Obispo, CA
- Full-time
- Background check
- Mid-level
- Office
4d
Per Diem Admin Support - Ambulatory Float Team (San Luis Obispo)
UCLA Health —San Luis Obispo, CA
- $29.07 an hour
- Part-time
- Float pool
- Computer literacy
- Outpatient experience
Administrative Assistant | Commercial Lines & Surety
Morris & Garritano Insurance —San Luis Obispo, CA
- $23.50 - $28.00 an hour
- Full-time
- Analysis skills
- 1 year
- Communication skills
- Health savings account
- Paid holidays
3d
Customer Service Coordinator - Facilities Management and Development
California State University —San Luis Obispo, CA
- Full-time
- Background check
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Administrative Assistant
360 Behavioral Health —San Luis Obispo, CA
- $20 - $26 an hour
- Part-time
- Spanish
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
19h
ADMINISTRATIVE COORDINATOR - CHILDCARE
Channel Islands YMCA —San Luis Obispo, CA
- $19.88 - $20.88 an hour
- Part-time
- 18 years or older
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply

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Administrative Assistant II - Academic Affairs

Allan Hancock College -
Santa Maria, CA

Apply Now

Job Details

Part-time | Full-time
$4,237 - $5,408 a month
6 days ago

Qualifications

Computer operation
Phone communication
English
Accounting
Clerical experience
Productivity software
Document management
File organization
Office phone management
Office record organization

Full Job Description

Position Summary

DEFINITION

Under general supervision of the appropriate dean, academic affairs, performs a variety of responsible and comprehensive administrative and clerical work in support of departmental functions. Values and promotes the mission and vision of the college.

CLASS CHARACTERISTICS

An incumbent, under limited supervision, in this position is responsible for administrative and clerical functions and assignments of an instructional department or program or service area and will function as an operations office liaison. Incumbents are expected to perform a variety of duties and responsibilities which are of a sensitive and confidential nature; and performs other related responsibilities as may be assigned. Incumbents are required to make independent decisions concerning appropriate office procedures and may also give guidance to other clerical staff including student workers. Incumbents have a high frequency of responsible contact with students, staff, and/or the public requiring tact and good communication skills.

Essential Functions and Qualifications

Serves as an informational resource and may serve as first point of contact for students, staff, faculty, and the public; explains policies and procedures.

Organizes and collects data, creates and drafts a variety of written documents and reports; records and transcribes meeting minutes; maintains organizational files, records, website, mailing lists, groups and emails.

Serves as a liaison with internal departments, industry and business partners, and external agencies; makes appointments, schedules and coordinates meetings and conferences, campus and community events.

Advises and supports department budget, requisitions for supplies, maintains purchasing and budget records, and provides budget reports as requested.

Assists department chair with administrative detail; maintains department chair’s calendar.

Assists instructors in organizing a proctor for makeup tests.

Assist with department’s inventory of instructional supplies and textbook requisition process.

Assists with the scheduling of classes, schedule changes, load calculations, and monitors enrollment.

Assists with faculty and equipment prioritization processes.

Assists faculty in the preparation and review of course materials (course syllabus, quizzes, print requisitions, etc.).

Assists the departmental evaluation process of part-time faculty.

Assists with the department’s annual planning.

Ensures proper departmental onboarding of new faculty.

Collects part-time faculty availability forms; create, distribute and collect offer letters.

Assists with the hiring, scheduling, oversight, and evaluation of student workers.

Collects individual faculty schedules including office hours and leave requests.

Performs other related duties as assigned.

Knowledge of:

Office management techniques and organizational skills;
Written business communications;
Microsoft Office and other software and hardware applications;
Records management;
Purchasing systems or practices and basic accounting principles;
Correct English usage, spelling, grammar, and punctuation;
Modern office methods, procedures, and equipment.
Receptionist and telephone techniques.

Demonstrated ability to:

Understand and carry out oral and written directions;
Work independently, organize workload and establish priorities;
Learn, understand, interpret, and apply state and federal laws, college regulations, policies, guidelines, and procedures;
Perform clerical work of above average difficulty;
Establish and maintain office records and files;
Compose correspondence independently;
Keep current with policies and procedures and apply language as necessary.

Working Conditions:

Duties are primarily performed in an office environment, at a desk or at a computer.
The incumbent will experience interruptions while performing normal duties during the regular workday.
The incumbent will have contact by telephone, email, and in person with students, faculty, management, staff, the general public, and industry and business partners.

Physical Demands:

Typically may sit for extended periods of time.
Regularly lifts, carries and/or moves objects weighing up to 10 pounds.
Operates a computer and types on a keyboard.
Communicates over the telephone, by email, and in person.

Special Qualification:

A sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

Minimum Qualifications

Education and Experience:

An associate degree in a related subject matter with two years of administrative support and clerical experience; OR an equivalent combination of education, training, and responsible administrative support experience.

Additional Information

The desired start date is September 2026. This is a full-time, 37-hour, classified, 10-month position.

Work Schedule: Monday - Thursday, 8:00 a.m. - 4:30 p.m., and Friday, 8:00 a.m. - 4:00 p.m.

To be considered for this position, the candidate must submit the following application materials through our website by Tuesday, August 11, 2026 by 11:59 PST:

Cover letter;
A current and complete resume/CV of education and professional experience;

Incomplete applications will not be reviewed by the hiring committee.

Allan Hancock College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Allan Hancock College will not sponsor any visa applications.

Apply Now

Refine Your Search

administrative assistant jobs in grover beach, ca

Administrative Assistant II - Academic Affairs

Administrative Support Assistant - Animal Science

Administrative Aide I

OFFICE ASSISTANT (TYPING)

Project Assistant

Emergency Hire - Administrative Support - Academic Innovations and Programs

Emergency Hire - Office Support and Programs Analyst - Culture and Institutional Excellence

Administrative Support Coordinator - Natural Resources Management and Environmental Sciences

Secretary, Senior

Executive Operations Coordinator - Office of Student Success

Administrative Assistant - Entry Level

Administrative Support Coordinator - Experience Industry Management

Office Assistant

Accounting Assistant

Emergency Hire - Administrative Support Coordinator I - Extended, Professional, and Continuing Education (EPaCE)

Per Diem Admin Support - Ambulatory Float Team (San Luis Obispo)

Administrative Assistant | Commercial Lines & Surety

Customer Service Coordinator - Facilities Management and Development

Administrative Assistant

ADMINISTRATIVE COORDINATOR - CHILDCARE

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