Job Title: Grants Management Specialist
Location: Guaynabo, Puerto Rico
Who we are:
DCMC Partners, a Great Place to Work® Certified company, is a leader in program and crisis management services. Our expertise includes disaster recovery operations support, long-term recovery organization development, strategic consulting, recovery program management, hazard mitigation, grants management, grant application support, and business continuity planning.
Our team has managed response and recovery efforts for nearly every major disaster in the United States over the past 30 years. With a full suite of emergency management services, DCMC Partners helps clients effectively prepare for, mitigate, respond to, and recover from crises and disasters of all kinds.
Position Summary
The Grants Management Specialist supports the administration, financial review, compliance monitoring, and management of federally funded grant programs, with a strong emphasis on FEMA Public Assistance (PA) funding and related reimbursement programs. This role is responsible for reviewing and processing Requests for Reimbursement (RFRs), Requests for Advance (RFAs), grant applications, grant agreements, financial documentation, and related records to ensure compliance with applicable federal, state, local, and agency requirements.
The ideal candidate possesses strong analytical, financial, accounting, auditing, and grants management skills, with experience evaluating financial data, invoices, budgets, reimbursement packages, funding documentation, and grant eligibility requirements. This position works closely with clients, government agencies, project managers, and internal stakeholders to support accurate grant administration, funding compliance, and the successful management of grant-funded programs.
Key Responsibilities
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Review and support the development of Requests for Reimbursement (RFRs), Requests for Advance (RFAs), and other grant-related submissions.
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Evaluate grant applications, reimbursement packages, and supporting documentation for completeness, accuracy, and eligibility.
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Assess applicants' financial capacity and ability to manage federal funding in accordance with applicable regulations.
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Review invoices, budgets, expenditures, and financial records to validate costs and support reimbursement requests.
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Prepare and maintain grant award documentation and supporting financial records.
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Track the status of reimbursement and funding requests through COR3 DRS and other grant management systems.
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Monitor and respond to Requests for Information (RFIs) and resolve documentation deficiencies in a timely manner.
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Research and retrieve supporting documentation from FEMA Grants Portal, COR3 DRS, and other client platforms.
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Ensure all grant files, records, and electronic documentation are maintained in accordance with established policies and procedures.
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Support audits, compliance reviews, monitoring activities, and reporting requirements.
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Research applicable grant regulations, policies, and funding guidance.
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Identify issues, risks, and compliance concerns and communicate recommendations to management.
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Support project teams and clients in achieving grant program objectives.
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Maintain confidentiality and security of financial and grant documentation.
Administrative Responsibilities
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Maintain accurate grant records, databases, spreadsheets, and supporting documentation.
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Enter and validate financial and programmatic data within grant management systems.
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Prepare reports, grant status updates, reimbursement summaries, and financial analyses as requested by management.
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Track work activities and project time within company systems.
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Support departmental efforts to improve grants management processes, compliance procedures, and reporting workflows.
Core Competencies
Communication & Collaboration
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Strong verbal and written communication skills.
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Ability to communicate effectively with clients, government agencies, project managers, and internal stakeholders.
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Professional and customer-service-oriented approach.
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Ability to explain financial and grant compliance requirements clearly and effectively.
Organization & Accountability
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Exceptional organizational and time management skills.
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Strong attention to detail and commitment to accuracy.
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Ability to manage multiple grant files, deadlines, and reporting requirements simultaneously.
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Accountability and ownership of assigned responsibilities.
Adaptability & Problem Solving
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Ability to analyze complex financial and grant-related information.
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Strong analytical and critical-thinking skills.
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Ability to identify compliance concerns and recommend solutions.
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Adaptability in changing funding environments and program requirements.
Technical Proficiency
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Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and SharePoint.
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Experience utilizing FEMA Grants Portal, COR3 DRS, or similar grant management platforms.
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Ability to perform financial analysis, data validation, reporting, and spreadsheet management.
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Experience working with electronic records management and document control systems.
Qualifications
Education
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Required: High School Diploma or equivalent with relevant grants, finance, accounting, auditing, or compliance experience.
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Preferred: Bachelor's Degree in Accounting, Finance, Business Administration, Economics, Public Administration, Grants Management, or a related field.
Experience
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Minimum 2 years of demonstrated experience supporting federal grant programs, grant administration, reimbursement processing, grants compliance, or financial management activities involving governmental agencies, nonprofits, or funding recipients.
OR
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Minimum 5 years of demonstrated experience in Accounting, Finance, Auditing, Financial Analysis, Compliance, or related financial management functions.
Preferred Experience
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Experience utilizing FEMA Grants Portal and COR3 Disaster Recovery Solution (DRS).
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Experience supporting FEMA Public Assistance (PA) or other federally funded programs.
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Experience reviewing reimbursement requests, grant expenditures, budgets, and supporting financial documentation.
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Experience supporting audits, compliance reviews, monitoring activities, and financial reporting.
Skills
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Proficiency in FEMA Grants Portal, COR3 DRS, Microsoft Excel, Microsoft Word, Outlook, SharePoint, and other grant and document management platforms is required.
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Strong knowledge of financial analysis, grant compliance, budget review, invoice validation, cost eligibility determination, data management, reporting, and financial recordkeeping.
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Strong organizational, analytical, and problem-solving skills.
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Strong verbal and written communication skills.
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Comfortable working with workplace technology and digital collaboration tools.
Additional Requirements
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Bilingual proficiency in English and Spanish (spoken and written).
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Must reside in Puerto Rico.
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Must be able to work on-site in Guaynabo, Puerto Rico.
Preferred Certifications
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Certified Grants Management Specialist (CGMS)
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Certified Government Financial Manager (CGFM)
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Certified Public Accountant (CPA)
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Certified Internal Auditor (CIA)
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FEMA Independent Study Certifications
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Grant Management Certificate Programs
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Advanced Microsoft Excel Certification
Working Conditions
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Schedule: Monday through Friday, 8:00 AM to 5:00 PM.
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This is an in-office position located in Guaynabo, Puerto Rico.
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Occasional evening, weekend, or extended-hours work may be required based on project needs.
Benefits
DCMC Partners offers a competitive benefits package, including:
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Comprehensive Health Insurance
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Dental Insurance
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Vision Insurance
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Disability Insurance
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Paid Time Off (PTO)
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Performance-Based Bonus Incentives
DCMC Partners Commitment to Diversity
DCMC Partners is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. We celebrate diversity and are dedicated to creating an environment where all employees are treated with respect and provided equal opportunities for success.
Equal Opportunity Employer / Disability / Veterans
For more information about DCMC Partners, visit: www.dcmcpartners.com/careers.
