Top 70 Administrator Jobs in Gulf Breeze, Fl

Administrative Specialist 100370
University of West Florida —Pensacola, FL
- $46,000 a year
- Online Application
- Writing skills
- Mid-level
- Office
4d
Administrative Assistance
Visit Pensacola, Inc. —Pensacola, FL
- Word processing
- Computer literacy
- Writing skills
Administrative Assistant-County Administrator
ESCAMBIA COUNTY —Pensacola, FL
- $17.07 - $21.34 an hour
- Full-time
- 5 years
- Basic math
- Research
- Health insurance
- Dental insurance
Administrative Support Specialist
One Federal Solution —Pensacola, FL
- Full-time
- Microsoft Outlook
- 11+ years
- English
Quick Apply
Project Administrator
HEALTHEON INC —Gulf Breeze, FL
- Online Application
- Research
- Office
- Administrative experience
Deputy Director - Public Works Department
ESCAMBIA COUNTY —Pensacola, FL
- $85,425 - $106,782 a year
- Full-time
- 5 years
- Writing skills
- Research
- Health insurance
- Dental insurance
Administrative Specialist II, Construction
Mediacom Communications Corporation —Gulf Breeze, FL
- $41,080 - $57,174 a year
- Full-time
- Oracle
- Writing skills
- Mid-level
- Wellness program
- Paid holidays
12d
Office Administrator I
Builders FirstSource —Pensacola, FL
- Full-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Assisted Living Administrator
Roselee Enterprises —Gulf Breeze, FL
- $60,000 - $90,000 a year
- Weekends as needed
- CPR Certification
- Nursing
- Management
- Paid time off
Quick Apply
Purchasing Coordinator General Administrative
Builders FirstSource —Pensacola, FL
- Full-time
- Office
- High school diploma or GED
- Computer skills
Quick Apply
Office Admin / Assistant Bookkeeper
Herbst Homes —Navarre, FL
- $50,000 - $60,000 a year
- Full-time
- Background check
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
Fitness Test Administrator (PRN)
Concentric Methods —Pensacola, FL
- $36.51 an hour
- PRN
- CPR Certification
- High school diploma or GED
- US work authorization
- 401(k) matching
Executive Assistant/Office Manager
CDAC Behavioral Healthcare, Inc. —Pensacola, FL
- $41,600 a year
- Full-time
- Background check
- Writing skills
- Mid-level
- AD&D insurance
- Health insurance
Quick Apply
10d
Deputy Director - Mass Transit Department
ESCAMBIA COUNTY —Pensacola, FL
- $85,425 - $106,872 a year
- Full-time
- CDL B
- 5 years
- Office
- Health insurance
- Dental insurance
Administration Supervisor
BR Management —Pensacola, FL
- $49,274.22 - $52,000.00 a year
- Full-time
- Research
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
11d
Office Admin/Receptionist
Generator Supercenter of Pensacola —Pensacola, FL
- $15 - $18 an hour
- Full-time
- Inventory management
- Office
- Accounting
- Paid time off
- Opportunities for advancement
Quick Apply
OFFICE MANAGER/BOOKKEEPER-COMMERCIAL ROOFING
Edwards Roofing Co. Inc. —Pensacola, FL
- $55,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
6d
Office Manager/Administrative Assistant
FCFC —Pensacola, FL
- From $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health insurance
- 401(k)
Quick Apply
2d
Service Administrator
Hiller Companies —Pensacola, FL
- Urgently hiring
- Research
- Mid-level
- Microsoft Office
- Disability insurance
- Health insurance
Quick Apply
Front Desk Receptionist and Administrative Assistant
FCFC —Pensacola, FL
- From $16 an hour
- Full-time
- Background check
- Office
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
11d

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Administrative Specialist 100370

University of West Florida -
Pensacola, FL

Apply Now

Job Details

Full-time
$46,000 a year
4 days ago

Qualifications

Confidential information handling
Writing skills
In-person customer service
Microsoft Office
High school diploma or GED
Managing projects

Full Job Description

Pensacola - Main Campus, Florida, United States

Dean of Students-Student Services

Clerical/Office Support

Staff Full-time

Closing on: Aug 28 2026

POSITION DETAILS

Employment based visa sponsorship will NOT be considered for this position.

Position Number: 100370
Classification Title: Administrative Specialist
Working Title: Administrative Specialist

Department: Dean of Students-Student Services
FLSA Status: Non-Exempt
Salary Range: $46,000
Pay Basis: Annually

POSITION OVERVIEW

JOB SUMMARY:

Manages and coordinates the daily office and administrative operations of the Dean of Students Office and the Office of Health Promotion to ensure essential activities and business functions are appropriately handled including budget related functions, travel, purchasing, event planning and support, and human resource related functions. Provides high-level administrative and clerical support to Dean of Students and Health Promotion office staff. Prepares correspondence, agendas, reports, receives visitors, schedules meetings and events, and assists with departmental or divisional initiatives, special projects, and other functions as needed. Supports office staff with guidance regarding university policies and procedures related to essential functions and business processes. Supervises student employees. Maintains department, staff and leave calendars.

MINIMUM QUALIFICATIONS:

A high school diploma and four years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

POSITION QUALIFICATIONS:

Ability to manage competing priorities with minimal direction in a high stress environment. Experience with MS Office software and electronic databases. Strong writing, organizational, customer service, and project management skills with great attention to detail. Ability to diplomatically handle difficult or urgent matters in a confident and proficient manner and to maintain confidential and sensitive information with tact and discretion. Exercise professionalism with varying levels of internal and external stakeholders. Ability to communicate clearly and concisely to convey appropriate messages, give instructions, and obtain information.

PREFERRED QUALIFICATIONS:

Previous experience working in a university setting. Working knowledge of UWF policies and procedures. Highly Proficient with Microsoft and Google office programs and competent with software such as Maxient, Banner, Concur. Knowledge of generally accepted budgeting principles and human resource policies and procedures. Budget issues, personnel concerns and human resource issues, student complaints and crises.

ESSENTIAL FUNCTIONS/JOB DUTIES:

55% - Responsible for coordinating and managing daily office and administrative operations for the Dean of Students Office and Office of Health Promotion to ensure essential activities and business functions are properly handled. Provide high-level administrative support for staff. Performs various clerical functions such as preparing correspondence, and meeting agendas/minutes, receives visitors, and schedules meetings and events. Uses department specific student conduct software to create files, add notes, and send correspondence. Maintains office equipment and supplies including inventory control. Maintains general and electronic filing system for the office. Prepares statistical and compliance reports, handles internal and external information requests, and creates and tracks multiple spreadsheets for various functions, programs, projects, or events. Educates DOS staff regarding pertinent university policy and business process guidelines. Supervises student employees. Maintains department, staff and leave calendars. - (Essential)
35% - Responsible for travel arrangements and budget for all departmental staff. Monitors all departmental budgets and expenses. Reviews and reconciles p-card expenses within the designated university system. Serves as liaison to University departments for budget transfers and other financial matters. Serve as a centralized reviewer for PCard approvers for applicable units and may be designated as a delegate to assist other staff. Responsible for supporting human resource processes and related matters within the department including recruitment, onboarding, training compliance, payroll, personnel action forms (PAF) and offboarding. - (Essential)
5% - Supports special projects and departmental events. - (Essential)
5% - Other duties as assigned - (Essential)

PHYSICAL DEMANDS:

Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
Standing: Occasionally
Walking: Frequently
Sitting: Daily
Reaching with hands and arms: Occasionally
Climbing or balancing: Occasionally
Stooping: Occasionally
Use of hands to handle objects: Occasionally
Lifting up to 10lbs: Occasionally
Lifting up to 25lbs: Occasionally
Lifting over 25lbs: Occasionally
Talking as express or exchange of ideas verbally: Daily
Hearing as perceive sound by ear: Daily
Vision as distinguish colors & depth: Occasionally

Special Requirements or Considerations of the Job:

This position requires a criminal background screening.
This position requires fingerprinting.
This position is eligible for veterans’ preference.

Special Instructions to Applicants: Candidates must apply online through the University of West Florida website: https://careers.uwf.edu.

Applicants are required to attach a resume, cover letter and contact information for three references.

An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850.474.2694 or email [email protected].

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit http://www.archives.gov/veterans/military-service-records/ or call 1.866.272.6272.

At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S.

Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision.

ADDITIONAL POSTING DETAILS

Number of Vacancies: 1
Work Hours: 8:00am - 5:00pm
FTE: 1.0
Closing Date: 08/28/2026

Apply Now

Refine Your Search

administrator jobs in gulf breeze, fl

Administrative Specialist 100370

Administrative Assistance

Administrative Assistant-County Administrator

Administrative Support Specialist

Project Administrator

Deputy Director - Public Works Department

Administrative Specialist II, Construction

Office Administrator I

Assisted Living Administrator

Purchasing Coordinator General Administrative

Office Admin / Assistant Bookkeeper

Fitness Test Administrator (PRN)

Executive Assistant/Office Manager

Deputy Director - Mass Transit Department

Administration Supervisor

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OFFICE MANAGER/BOOKKEEPER-COMMERCIAL ROOFING

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