Top 32 Special events coordinator Jobs in Hamburg, Ny

Administrative Support Coordinator
University at Buffalo —Buffalo, NY
- $60,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
1d
Executive Assistant II
KeyBank National Association —Buffalo, NY
- $27.40 - $41.83 an hour
- Overtime
- Hybrid work
- 7 years
- Microsoft Excel
- Microsoft Outlook
10d
Community Engagement Facilitator - Clinical and Translational Science Institute
University at Buffalo —Buffalo, NY
- $63,000 - $66,000 a year
- No background check
- Mid-level
- Master's degree
Administrative Specialist
CCSI —Buffalo, NY
- $25.00 - $26.78 an hour
- Full-time
- Mid-level
- Office
- Children
Career Support Coordinator
University at Buffalo —Buffalo, NY
- $52,000 a year
- Full-time
- School experience
- Microsoft Outlook
- No background check
Director of Marketing and Communications
Campus Dining and Shops at UB —Buffalo, NY
- $85,000 - $110,000 a year
- Weekends as needed
- 7 years
- Sales
- Marketing
Quick Apply
1d
Senior Operations Coordinator
Moog Inc. —Buffalo, NY
- $75,000 - $90,000 a year
- Full-time
- English
- Mid-level
- 3 years
- Profit sharing
- Health savings account
Per Diem School Registered Nurse (RN)
The Arc Erie County —Tonawanda, NY
- $30 - $34 an hour
- Per diem
- Nursing
- RN License
- Writing skills
- Health insurance
- Dental insurance
Per Diem School Registered Nurse (RN)
The Arc Erie County —Cheektowaga, NY
- $30 - $34 an hour
- Per diem
- Nursing
- RN License
- Writing skills
- Health insurance
- Dental insurance
Program Coordinator
Penn Dixie Fossil Park & Nature Reserve —Buffalo, NY
- $22 - $25 an hour
- Weekends as needed
- Clean driving record
- Writing skills
- Mid-level
- Travel reimbursement
- Paid holidays
Quick Apply
12d
Habilitation Specialist 1
State of New York - People With Developmental Disabilities, Office for —West Seneca, NY
- $53,764 - $68,630 a year
- Full-time
- Background check
- Nursing
- RN License
- Paid parental leave
- Paid holidays
2d
Website Manager and Social Media Influencer
Western New York Athletics, Inc. —Amherst, NY
- $20 - $25 an hour
- Part-time
- Hybrid work
- High school
- Internship
- Entry level
Quick Apply
18h
Cleaner / Porter
Hamburg Brewing Company —Hamburg, NY
- $18 - $20 an hour
- Part-time
- In-person
- Ability to stand for extended periods
- Communication skills
- Employee discount
- Flexible schedule
Quick Apply
17h
Chief of Staff
Erie Community College —Buffalo, NY
- $90,000 a year
- Full-time
- Customer service
- 5 years
- Writing skills
8d
Activities Program Manager - Memory Care
Elderwood —Williamsville, NY
- Up to $70,000 a year
- Full-time
- Microsoft Excel
- Experience working with individuals with disabilities
- Computer literacy
1d
Athletics - Media Relations Coordinator
D'Youville University —Buffalo, NY
- $40,000 - $45,000 a year
- Weekends as needed
- Mid-level
- Master's degree
- Databases
3d
Amenity Coordinator, The Westin Buffalo
Delaware North —Buffalo, NY
- $20 - $23 an hour
- Weekends as needed
- No high school diploma
- 21 years or older
- Communication skills
- Free parking
- Paid parental leave
Senior Manager, Transitions Program
Best Buddies Int. Inc —Buffalo, NY
- $49,000 - $53,000 a year
- Weekends as needed
- Classroom
- 5 years
- Writing skills
Quick Apply
6d
Configuration Management Coordinator II
Moog Inc. —Buffalo, NY
- $28 - $34 an hour
- Full-time
- Microsoft Excel
- ERP systems
- Mid-level
- Profit sharing
- Health savings account
Hourly Licensed Master Social Worker (Stutzman ATC)
State of New York - Addiction Services and Supports, Office of —Buffalo, NY
- $35.54 an hour
- Email
- Background check
- Psychiatry
- Mid-level

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Administrative Support Coordinator

University at Buffalo -
Buffalo, NY

Apply Now

Job Details

Full-time
$60,000 - $65,000 a year
1 day ago

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Associate's degree
Delegation
Technical Proficiency

Full Job Description

The Office of the Vice Provost for Enrollment Management invites applications for the position of Administrative Support Coordinator. This position provides professional administrative, communication, finance, human resources, and student support services for the Office of the Vice Provost, with direct support to the Vice Provost.

The Administrative Support Coordinator serves as a primary liaison with university partners, including deans, vice presidents, vice provosts, faculty, staff, students, and campus departments. The role includes regular support for the Student Response Center in 1Capen, with increased time in 1Capen during peak periods. This position is well suited for someone who enjoys variety, collaboration, and exposure to a wide range of university functions.

Essential Responsibilities
The candidate will coordinate executive communications, including phone calls, email responses, correspondence, and interactions with campus colleagues and department leaders.

Prepare and distribute written and electronic communications on behalf of the Vice Provost, including correspondence, presentations, agendas, and meeting materials.
Manage a complex calendar, schedule meetings and appointments, prepare supporting materials, and develop travel itineraries.
Oversee general office operations, including supplies, procurement requests, reimbursements, account reconciliation, and related administrative processes.
Support Enrollment Management departments, division events, recruitment activities, staff functions, and special projects as assigned.
Process personnel transactions.
Assist with recruitment and onboarding.
Run human resources reports for review.
Assist with vendor management, including obtaining quotes and procuring items for various marketing initiatives by keying requisitions into our purchasing system, coordinating purchases with vendors for on time delivery, and helping ensure projects are delivered on time and within budget.
Coordinate inventory and assist with distribution of recruitment publications, promotional items and event materials, ensuring adequate supplies for enrollment management events, travel and campus partners.
Support the development of the quarterly Enrollment Management newsletter by collecting content and coordinating with campus partners to ensure timely submissions.
Maintain current knowledge of university policies, procedures, resources, and services connected to student success and student needs.
Provide holistic student support by responding to inquiries accurately and empathetically and connecting students to appropriate campus and community resources.
Work with campus partners to help students navigate complex matters involving Admissions, Financial Aid, academic advising, Student Accounts, Campus Living, and other offices.
Uphold a strict level of confidentiality when handling sensitive information, communications, personnel matters, and executive-level materials.

About the Office of the Vice Provost for Enrollment Management
The Office of the Vice Provost for Enrollment Management is a collaborative, student-centered organization dedicated to advancing the university’s enrollment goals through strategic recruitment, admissions, financial aid, enrollment planning, and student success initiatives. Professional staff contribute to a dynamic, mission-driven environment that values innovation, data-informed decision-making, exceptional service, continuous improvement, and cross-functional collaboration.

Learn more:

Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

Associate’s degree in an appropriate field and related experience.
Experience supporting management in private or public settings.
Strong interpersonal, verbal, and written communication skills.
Ability to maintain confidentiality and exercise sound judgment and discretion.
Strong decision-making skills, attention to detail, and ability to work independently with limited supervision.
Excellent organizational skills, flexibility, reliability, resourcefulness, and ability to manage competing priorities in a complex organization.
Strong calendar management skills and working knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint.
High level of customer service with students, staff, faculty, and other constituents.

Preferred Qualifications

Bachelor’s degree in an appropriate field.
Experience supporting management at the executive level.
Experience working in higher education.
Experience with SUNY and/or NY state rules, regulations, and procedures.
Knowledge of community and government operations.
Ability to become familiar with university-specific programs and software.
Proficiency in collaboration and delegation of duties.
Exceptional interpersonal skills.
Community volunteer experience.

Our University Community

Prodig+

Executive Position

Physical Demands

Driving Requirements

This position will never drive a university owned vehicle.

Salary Range

$60,000 - $65,000

Additional Salary Information

The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Job Type

Full-Time

Campus

North Campus

Posting Alerts

Special Instructions Summary

Additional Information

Is a background check required for this posting?

Background Check Notification

Apply Now

Refine Your Search

special events coordinator jobs in hamburg, ny

Administrative Support Coordinator

Executive Assistant II

Community Engagement Facilitator - Clinical and Translational Science Institute

Administrative Specialist

Career Support Coordinator

Director of Marketing and Communications

Senior Operations Coordinator

Per Diem School Registered Nurse (RN)

Per Diem School Registered Nurse (RN)

Program Coordinator

Habilitation Specialist 1

Website Manager and Social Media Influencer

Cleaner / Porter

Chief of Staff

Activities Program Manager - Memory Care

Athletics - Media Relations Coordinator

Amenity Coordinator, The Westin Buffalo

Senior Manager, Transitions Program

Configuration Management Coordinator II

Hourly Licensed Master Social Worker (Stutzman ATC)

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