Top 14 Office administrator Jobs in Hampstead, Nc

Operations Manager
Cline Donaldson PLLC —Wilmington, NC
- $55,000 - $70,000 a year
- Full-time
- Background check
- 5 years
- QuickBooks
- Health insurance
- Dental insurance
Quick Apply
3d
Office Manager
Stratas Scapes Outdoor Living —Wilmington, NC
- $50,000 - $60,000 a year
- Full-time
- Construction site
- Office
- Residential
- Paid holidays
- Health insurance
Quick Apply
4d
Office Manager
Warapp Welding Fabrication Inc —Hampstead, NC
- $25 - $35 an hour
- Part-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Work from home
- Flexible schedule
Quick Apply
Part-Time Office Administrator
Bosch Building Technologies LLC —Wilmington, NC
- Part-time
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
- 401(k) matching
Quick Apply
10d
Business Services Coordinator, Transition Programs
University of North Carolina Wilmington —Wilmington, NC
- $43,329 - $48,143 a year
- Weekends as needed
- Microsoft Excel
- Customer service
- Mid-level
3d
Office Administrator And Front Of House Hospitality Lead
Salt and Charm Personal Chefs —Wilmington, NC
- $22 - $50 an hour
- Weekends as needed
- Mid-level
- Office
- In-person
- Flexible spending account
- Paid time off
Quick Apply
3d
Office Administrator - North Carolina Solutions
North Carolina Solutions —Wilmington, NC
- $19.23 an hour
- Full-time
- Spanish
- Customer service
- English
- Travel reimbursement
- Mileage reimbursement
Quick Apply
1d
Assistant Front Office Manager
Trailborn Surf & Sound —Wrightsville Beach, NC
- $45,000 - $55,000 a year
- Extended hours
- Mid-level
- Supervising experience
- Leadership
- Paid time off
- 401(k) matching
Quick Apply
Dental Oral Surgery Office Manager
Riccobene Associates Family Dentistry —Leland, NC
- Full-time
- Dental office
- Surgery
- HIPAA
- Health insurance
- Dental insurance
Quick Apply

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Operations Manager
Cline Donaldson PLLC —Wilmington, NC
Oversee reception and administrative support functions. Assist with employee relations and policy implementation. Coordinate payroll with the firm's bookkeeper.
$55,000 - $70,000 a year
Quick Apply
3d
Shop Admin
Thalle Construction Company —North Carolina
High school diploma or equivalent; additional education or certification in administration or related field is preferred. Must be able to pass a drug screen.
Quick Apply

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Operations Manager

Cline Donaldson PLLC
Wilmington, NC

Quick Apply

Job Details

Full-time
$55,000 - $70,000 a year
3 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Retirement plan

Qualifications

Vendor relationship building
Managing projects
Productivity software

Full Job Description

Position Summary

We are looking for an experienced operations professional to oversee the day-to-day business operations of a growing law firm. This role manages office administration, financial coordination, vendor management, human resources administration, and operational support for our attorneys and staff.

This position does not practice law or supervise legal work. Instead, it ensures the firm's people, processes, and administrative functions operate smoothly and consistently. This position is best suited for someone with experience managing the operations of a professional office. While we value all management experience, candidates whose backgrounds are primarily in retail, hospitality, or food service management may find this role significantly different from their previous experience.

Candidates with experience in the following environments are especially encouraged to apply:

Law firms
CPA firms
Medical or dental practices
Engineering firms
Architecture firms
Financial advisory firms
Title companies
Insurance agencies
Other professional service organizations

Primary Responsibilities

Financial Administration

Coordinate payroll with the firm's bookkeeper
Review payroll for accuracy prior to processing
Assist partners with monthly financial reporting
Monitor operating expenses
Manage vendor relationships and recurring subscriptions
Coordinate office purchasing and spending
Assist with annual budgeting and insurance renewals

Office Operations

Oversee reception and administrative support functions
Manage office supplies, equipment, and facilities
Coordinate building maintenance and service providers
Manage technology vendors and office service contracts
Ensure office procedures are documented and followed
Coordinate file management and administrative workflows

Firm Administration

Implement administrative initiatives approved by the partners
Coordinate software implementations and office projects
Track licenses, bar memberships, insurance renewals, and compliance deadlines
Assist with firm events, meetings, and community activities
Support administrative reporting and firm metrics
Help maintain a professional, organized office environment

Administrative Process Improvement

Identify opportunities to improve administrative efficiency
Develop and maintain standard operating procedures
Recommend practical improvements to office systems
Help implement technology that improves productivity
Ensure consistency across all office locations and departments

Human Resources

Coordinate recruiting and onboarding of new employees
Maintain employee personnel files
Administer the employee handbook and firm policies
Track PTO, leave requests, and employee records
Coordinate employee benefits administration
Organize performance review schedules
Coordinate employee training and continuing education
Assist with employee relations and policy implementation

Qualifications

5+ years of experience in office management, operations, administration, human resources, or business management
Strong organizational and project management skills
Excellent written and verbal communication
High level of professionalism and discretion
Strong attention to detail
Ability to manage multiple priorities with minimal supervision
Proficiency with Microsoft Office and cloud-based software
Experience with QuickBooks, HR software, or legal practice management software is preferred

Legal industry experience is preferred but not required.

The Ideal Candidate

The ideal candidate is someone who enjoys creating order, solving administrative problems, and helping others succeed. They are organized, dependable, and proactive. They don't wait to be asked to fix problems. They take ownership, follow through, and continuously look for ways to make the office run more smoothly.

They are equally comfortable coordinating a new employee's onboarding, reviewing payroll, negotiating with a vendor, organizing office procedures, or making sure the coffee machine gets repaired.

What Success Looks Like

Within the first year, you will have:

Successfully implemented and maintained the firm's employee handbook and HR processes
Created consistent onboarding and offboarding procedures
Improved administrative organization across the firm
Established reliable office purchasing and vendor management processes
Helped attorneys spend less time on administrative issues and more time practicing law
Become the trusted operational resource for the firm's attorneys and staff

Pay: $55,000.00 - $70,000.00 per year

Benefits:

401(k)
Health insurance
Paid time off
Retirement plan
Vision insurance

Application Question(s):

Have you worked in any of the following?

Law firm
CPA firm
Medical practice
Professional services
None of the above

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in hampstead, nc

Operations Manager

Office Manager

Office Manager

Part-Time Office Administrator

Business Services Coordinator, Transition Programs

Office Administrator And Front Of House Hospitality Lead

Office Administrator - North Carolina Solutions

Assistant Front Office Manager

Dental Oral Surgery Office Manager

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