Top 140 Administrative Jobs in Hampton Bays Ny

Executive Coordinator
The Church, Sag Harbor - An Art Center & Artists Residency —Sag Harbor, NY
- $65,000 - $75,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Assistant/Accounting Clerk
Despatch of Southampton Moving & Storage, LLC —Southampton, NY
- From $50,000 a year
- Full-time
- Background check
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Peconic Land Trust, Inc. —Southampton, NY
- $24 - $26 an hour
- Email
- Hybrid work
- Background check
- 18 years or older
- Microsoft Excel
- Profit sharing
- Health savings account
Quick Apply
Office Administrator/Project Coordinator
Unique Building Solutions —Quogue, NY
- $59,999 - $60,000 a year
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
18h
Bookkeeper/Office Manager
Confidential —Center Moriches, NY
- $56,000 - $60,000 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Office Lead Worker - Hampton Bays UFSD
Aramark —Hampton Bays, NY
- $17 an hour
- Computer literacy
- Mid-level
- Office
- Disability insurance
- Health insurance
12d
Front Desk Receptionist/Business Development Associate
Riverhead Toyota —Riverhead, NY
- $16 - $20 an hour
- Full-time
- Spanish
- Dealership
- Organizational skills
- Health insurance
- 401(k)
Quick Apply
Medical Receptionist
Stony Brook Administrative Services —Hampton Bays, NY
- $19.51 - $24.37 an hour
- Full-time
- HIPAA
- Ability to sit for extended periods
- Computer skills
14d
Substitute Clerical - Continuous Recruitment
Southampton Union Free School —Southampton, NY
- $23.18 - $38.88 an hour
- Per diem
- Entry level
Office Administrative Assistant
Crawford —Hampton Bays, NY
- $25.29 - $30.45 an hour
- Temporary
- Bilingual
- Microsoft Outlook
- Computer literacy
- Health savings account
- Relocation assistance
Quick Apply
2d
Administrative Coordinator
Bartlett Tree Experts —Southampton, NY
- $22 - $33 an hour
- Full-time
- Leadership
- Communication skills
- Entry level
- Paid holidays
- Disability insurance
Part-Time Office Assistant
Town of Riverhead —Riverhead, NY
- $20 an hour
- Part-time
- Office
- High school diploma or GED
- Data entry
Quick Apply
8d
Administrative Support Assistant
Northwell Health —Riverhead, NY
- $34,820 - $51,950 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
13d
Substitute Office Assistant
Riverhead Central School District —Riverhead, NY
- $21.50 an hour
- Spanish
- Office
- High school diploma or GED
Programs Support Assistant
Association For Mental Health And Wellness —Riverhead, NY
- $45,000 a year
- Full-time
- Administrative experience
- High school diploma or GED
- Organizational skills
- Mileage reimbursement
- Paid holidays
Quick Apply
2d
Front Desk Manager
Hamptons BioMed —Southampton, NY
- $35 - $37 an hour
- Full-time
- Medical office experience
- Mid-level
- Administrative experience
- 401(k)
- Paid time off
Quick Apply
13d
Secretary I - Intake Scheduler, FGP - Outpatient Ortho - Patchogue
NYU Langone Health —East Patchogue, NY
- $56,876.40 a year
- Word processing
- Computer literacy
- Writing skills
- Wellness program
Office Assistant - Addiction Clinic
Catholic Charities of Long Island —Hampton Bays, NY
- $23 an hour
- Full-time
- Spanish
- Addiction Medicine
- English
Quick Apply
8d
Administrative Coordinator - Cardiology/ Behavioral Health
NYU Langone Health —Patchogue, NY
- $63,441.82 - $71,770.40 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Secretary - NYU Langone Radiology - Patchogue
NYU Langone Health —Patchogue, NY
- $33,212.56 - $56,876.40 a year
- Word processing
- Computer literacy
- Writing skills
- Wellness program

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Executive Coordinator

The Church, Sag Harbor - An Art Center & Artists Residency
Sag Harbor, NY

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year
5 days ago

Benefits

Health insurance
Dental insurance
Paid time off

Qualifications

Google Workspace
Teamwork
Executive administrative support
Attention to detail
Events management
Community relationship building

Full Job Description

Executive Coordinator

Reports to: Executive Director
Status: Full-Time, Exempt
Schedule: Monday–Friday, 9:00 AM–5:30 PM
Location: Sag Harbor, NY (with optional work-from-home days)

About The Church

The Church is a multidisciplinary arts organization in Sag Harbor dedicated to fostering creativity, community, and the arts. Through exhibitions, artist residencies, performances, lectures, workshops, and public programs, The Church provides a space where artists and audiences come together to experience art, exchange ideas, and build connections.

Position Summary

The Executive Coordinator is a key member of The Church's team, working closely with the Executive Director to support the organization's growth, operations, and external relationships. This position requires an organized, thoughtful, and highly collaborative individual who can manage priorities, coordinate projects, and help move important initiatives forward.

The Executive Coordinator will support executive leadership, Board relations, development activities, and institutional initiatives while serving as an important point of connection between The Church's internal team and its external community of artists, donors, trustees, partners, and supporters.

The ideal candidate is a proactive problem solver with excellent communication skills, strong attention to detail, and the ability to work independently in a dynamic nonprofit arts environment.

Responsibilities

Executive & Organizational Support

Support the Executive Director in advancing organizational priorities, projects, and initiatives.
Prepare correspondence, presentations, reports, meeting materials, and other executive communications.
Coordinate Board communications, meetings, and materials in collaboration with the Executive Director.
Track projects, deadlines, and follow-up items to ensure timely completion.
Maintain organized records and confidential information with discretion.
Support special projects and organizational initiatives as needed.

Development & External Relations

Support the Executive Director's fundraising and relationship-building efforts with major donors, trustees, foundations, artists, and institutional partners.
Assist with donor stewardship, including preparing materials, coordinating communications, and maintaining accurate records.
Help plan and execute cultivation activities, including donor events, exhibition previews, and special gatherings.
Support the development of meaningful experiences for donors and Board members, including coordinating travel, visits, and cultural programming.
Assist with grant-related materials, timelines, and reporting.
Help ensure exceptional communication, hospitality, and follow-through with The Church's supporters and community partners.

Team & Operations Support

Collaborate across departments to support effective communication and organizational goals.
Assist with administrative systems, documentation, and operational needs.
Serve as a reliable resource for staff, Board members, artists, and external partners.
Contribute to creating a welcoming, organized, and professional environment at The Church.

Qualifications

3–5 years of experience in executive support, nonprofit administration, development, arts organizations, or a related field.
Exceptional organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple priorities while maintaining professionalism and good judgment.
Experience working with senior leadership, Boards, donors, or external stakeholders preferred.
Ability to handle confidential information with discretion.
Proficiency with Google Workspace, Microsoft Office, and database/CRM systems preferred.
Interest in contemporary art and cultural organizations.

Compensation & Benefits

Salary: $65,000–$75,000 annually, commensurate with experience.
Medical and dental benefits.
Paid time off (PTO) policy.
Optional work-from-home days, in coordination with organizational needs.
Professional development opportunities.

To Apply

Please submit a cover letter, resume, and three professional references.

Applications will be reviewed on a rolling basis until the position is filled.

The Church is an equal opportunity employer and welcomes applicants from all backgrounds and experiences.

Pay: $65,000.00 - $75,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

administrative jobs in hampton bays ny

Executive Coordinator

Administrative Assistant/Accounting Clerk

Administrative Assistant

Office Administrator/Project Coordinator

Bookkeeper/Office Manager

Office Lead Worker - Hampton Bays UFSD

Front Desk Receptionist/Business Development Associate

Medical Receptionist

Substitute Clerical - Continuous Recruitment

Office Administrative Assistant

Administrative Coordinator

Part-Time Office Assistant

Administrative Support Assistant

Substitute Office Assistant

Programs Support Assistant

Front Desk Manager

Secretary I - Intake Scheduler, FGP - Outpatient Ortho - Patchogue

Office Assistant - Addiction Clinic

Administrative Coordinator - Cardiology/ Behavioral Health

Secretary - NYU Langone Radiology - Patchogue

I want to receive the latest job alert for administrative in hampton bays ny

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