Top 23 Administrative assistant Jobs in Harbor Springs, Mi

Administrative Assistant / Sales Support
Thomas & Milliken Millwork —Petoskey, MI
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Operations - Administrative Assistant
The Hilb Group —Indian River, MI
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Paid holidays
- Health insurance
Administrative Assistant
Diocese of Gaylord —Petoskey, MI
- Full-time
- Microsoft Excel
- Computer literacy
- Mid-level
Administrative Assistant/Receptionist
North Star Gardens —Indian River, MI
- $18 - $21 an hour
- Full-time
- Customer service
- Office
- Administrative experience
- Employee discount
- Retirement plan
Quick Apply
Administrative Coordinator - Advisory & Tax Dept.
Rehmann Robson LLC —Petoskey, MI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid time off
Quick Apply
12d
Front Desk Receptionist- Fresh Air Aviation
Fresh Air Aviation —Charlevoix, MI
- $17 - $21 an hour
- Weekends as needed
- Sales
- Inventory management
- Customer service
- Paid training
- Health insurance
Quick Apply
Compliance Assistant - Japanese Bilingual Preferred
PASONA N A, INC. —Michigan
- $50,000 - $60,000 a year
- Full-time
- English
- Administrative experience
- Organizational skills
Deputy Clerk
Bear Creek Township —Petoskey, MI
- $20 - $25 an hour
- Part-time
- Computer literacy
- Office
- Administrative experience
Quick Apply
7d
Branch Office Administrator
Edward Jones —Boyne City, MI
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
1d
Department Assistant - Radiology
Munson Healthcare —Charlevoix, MI
- Full-time
- Hospital
- Computer literacy
- High school diploma or GED
- Paid holidays
- Tuition reimbursement
Quick Apply
13d
Digital, Social Media & Marketing Assistant
Nickel Design, Inc —Boyne City, MI
- 8 hour shift
- Hospitality
- POS
- In-person
- Health insurance
- 401(k) matching
Quick Apply
2d
Administrative Asst -NFSM
Hilton Grand Vacations —Boyne Falls, MI
- $17 an hour
- Weekends as needed
- Oracle
- Customer service
- Basic math
- Health insurance
- Dental insurance
10d

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Operations - Administrative Assistant
The Hilb Group —Indian River, MI
Answering the phones and distributing calls to the appropriate departments. The ideal candidate must be extremely pleasant, well spoken, able to.
Coordinator Executive Office
Munson Healthcare —Gaylord, MI
High school diploma or equivalent required; Associate degree or higher in Business Administration or a related field preferred.
Quick Apply
14d

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Administrative Assistant / Sales Support

Thomas & Milliken Millwork
Petoskey, MI

Quick Apply

Job Details

Part-time | Full-time

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

Teamwork
Confidential information handling
Microsoft Excel
Microsoft Outlook
Phone communication
Filing
Administrative experience
Organizational skills
Microsoft Teams
Clerical experience
Office phone management

Full Job Description

Position Summary

The Administrative Assistant / Sales Support role provides direct administrative support to the sales team while also serving as the first point of contact for customers and visitors. This position is responsible for helping sales representatives stay organized and productive by managing quotes, orders, ERP data, and customer follow-ups. The role also includes answering phones, greeting walk-in customers, and ensuring a professional front-of-house experience. The ideal candidate is organized, proactive, customer-focused, and comfortable working closely with a sales team in a fast-paced environment.

Why This Role Matters

The sales team is the revenue engine of the business, and this role keeps that engine running smoothly. By handling the administrative details, processing quotes, maintaining the ERP, tracking orders, and following up with customers the Administrative Assistant / Sales Support frees the sales team to focus on building relationships and closing deals. As the welcoming voice on the phone and the friendly face at the front desk, this person also shapes every customer’s first impression of Thomas & Milliken Millwork.

Key Responsibilities – Sales Team Administrative Support

· Process sales quotes, proposals, and order entry on behalf of the sales team

· Follow up with customers on pending quotes, open orders, and delivery schedules on behalf of sales representatives

· Schedule and coordinate customer appointments, sales calls, and meetings for the sales team

· Track and follow up on pending orders, backorders, and delivery timelines to keep customers informed

· Assist with preparation of sales presentations, product information packets, and customer correspondence

Key Responsibilities – Front Desk, Phones & Customer Greeting

· Answer all incoming phone calls promptly and professionally, directing inquiries to the appropriate sales representative or department

· Greet walk-in customers, vendors, and visitors in a friendly and professional manner

· Assist customers with general inquiries, order status, and routing to the appropriate team member

· Manage incoming and outgoing mail, packages, and deliveries

· Maintain a clean, organized, and welcoming front office and reception area

Key Responsibilities – General Office & Administrative Support

· Maintain organized filing systems for physical and digital records, contracts, and documents

· Order and manage office supplies and coordinate with vendors for routine office needs

· Prepare, proofread, and distribute internal documents, reports, and communications

· Communicate with vendors and suppliers regarding orders, invoices, and account information

Key Responsibilities – Data Entry, CRM & Reporting

· Enter and maintain accurate data in ERP and other company systems with a focus on sales and customer records

· Generate sales reports, pipeline summaries, and activity dashboards for the sales team and management

· Track and reconcile office expenses and assist with invoice processing

· Maintain logs and records for equipment, maintenance, and facilities as needed

Performance Expectations

· Accuracy and timeliness of administrative tasks and data entry

· Professionalism in all internal and external communications

· Organizational effectiveness and reliability

· Responsiveness to requests from the sales team, management, and staff

· Effective support of the sales team through timely quote processing, CRM updates, and customer follow-ups

· Professional and welcoming phone presence and front desk demeanor

· Positive contribution to office culture and team support

Qualifications – Required

· 2+ years of experience in an administrative, office support, or coordinator role

· Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams)

· Strong written and verbal communication skills

· Exceptional organizational skills and attention to detail

· Ability to handle confidential information with discretion

· Comfortable managing multiple priorities in a fast-paced environment

· Positive, team-oriented attitude and professional demeanor

· Friendly, customer-facing phone manner and ability to represent the company professionally to walk-in visitors

Qualifications – Preferred

· Experience working in a building materials, construction, or distribution environment

· Familiarity with ERP or CRM software (e.g., Epicor, Salesforce, or similar)

· Prior experience in a sales support, sales coordination, or inside sales administrative role

Work Environment

Primary in-office role in a professional office setting within or adjacent to a building materials operation. Occasional interaction with warehouse and production staff. Standard office equipment used daily.

Key Performance Indicators (KPIs)

· CRM data accuracy and completeness (lead entries, pipeline updates, contact records)

· Sales team satisfaction with administrative support (feedback from reps and management)

· Phone responsiveness and customer greeting quality (call answer rate, customer feedback)

· Timeliness of customer follow-ups and order status communications

· Timeliness and accuracy of sales report preparation and distribution

· Overall staff and management satisfaction with administrative support

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in harbor springs, mi

Administrative Assistant / Sales Support

Operations - Administrative Assistant

Administrative Assistant

Administrative Assistant/Receptionist

Administrative Coordinator - Advisory & Tax Dept.

Front Desk Receptionist- Fresh Air Aviation

Compliance Assistant - Japanese Bilingual Preferred

Deputy Clerk

Branch Office Administrator

Department Assistant - Radiology

Digital, Social Media & Marketing Assistant

Administrative Asst -NFSM

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