JOB DESCRIPTION
JOB TITLE: Coordinator – Financial Information Systems-HRIS
REPORTS TO: Director – Financial Information Systems
WAGE/HOUR STATUS: Exempt
PAYGRADE: AM 3
PRIMARY PURPOSE:
The Financial Information Systems/HRIS Coordinator supports and maintains specialized and internal district information systems, services, and applications for Finance and Human Resource Services. This position is responsible for providing strategic consultation to district departments and serving as a liaison between departments, Technology, vendors, and district leadership.
Additional responsibilities include demonstrating sound judgment in selecting methods and techniques for obtaining and resolving solutions, analyzing complex problems with internal and external stakeholders, and providing technical expertise in identifying, evaluating, developing, and implementing systems and procedures that are cost effective and meet user requirements for internal systems and workflow processes.
All employees of Spring ISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, champion the needs of our students, and drive continuous improvement.
Required:
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Bachelor’s Degree from an accredited College/University or equivalent combination of relevant education and/or experience
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HRIS or enterprise system experience
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Three years relevant work experience
Preferred:
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Degree in Information Technology, Computer Science, Business Administration, Human Resource Management, or related field
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Knowledge of eFinancePLUS software
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Knowledge of TimeClock Plus software
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Knowledge of T-SQL
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SHRM-CP or SHRM-SCP certification
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Thorough understanding of all areas of information systems with a highly technical understanding of eFinance, Applicant Tracking, Records, and Laserfiche.
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Knowledge of human resource policies and procedures to ensure systems meet organizational needs and goals
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Thorough knowledge of database construction and management
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Expert knowledge of Microsoft Office and Google platform suites
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Ability to maintain confidentiality and exercise sound judgment
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Ability to problem-solve and manage multiple projects and deadlines
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Ability to capture, analyze, and communicate data trends
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Highly advanced analytical, organizational, and technical support skills
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Excellent interpersonal communication and customer service skills
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Self-motivated, with the ability to work independently and collaboratively
MAJOR RESPONSIBILITIES AND DUTIES:
Support of Administrative, Fiscal, and Human Resource Functions:
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Oversee and maintain optimal function of the District’s information systems, including database management, customization, development, maintenance, upgrades, and support of applications, systems, and modules
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Maintain database files, tables, codes, backup files, system integrity, and security.
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Collaborate with district departments and vendors to implement, modify, integrate, maintain, and enhance enterprise software applications and systems.
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Provide technical support, troubleshooting, and guidance to campus and departments.
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Manage permissions, access, personalization, and similar system operations and settings for users.
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Develop automated queries, reports, filters, macros, and related documentation
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Compile and provide complex reports, summaries, and data analysis requested by district leadership and departments.
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Ensure system compliance with data security and privacy requirements.
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Support system testing, upgrades, data conversions, and local system rollouts
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Serve as the primary point of coordination between district departments, vendors, and stakeholders for system implementation, integration, testing, and support initiatives.
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Maintain the integrity and reliability of district information systems through reporting accuracy and auditing processes.
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Manage and support systems related to finance, payroll, employee records, absence management, professional development, evaluations, and other operational functions
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Analyze data and provide district and campus reports for administrative review and decision-making.
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Collaborate with auditors, public agencies, community members, and other stakeholders to support district services and programs.
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Respond to written and verbal inquiries from a variety of internal and external sources for the purpose of identifying the relevant issues and recommending or implementing effective solutions.
Organization Improvement:
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Plan, lead, and facilitate training for district employees on various programs.
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Collaborate with district leadership and department staff to identify improvements and enhancements to information systems and databases.
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Analyze operational needs and assist in designing, implementing, refining, and evaluating systems and processes that improve department effectiveness and customer service.
Professional Growth and Development:
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Maintain knowledge of trends and developments in data management, cybersecurity, HR technology, enterprise systems, and information services.
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Participate in professional development activities that increase effectiveness and improve district performance.
School/Community Relations:
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Interact positively with employees and the community to provide needed information and promote the District in a favorable manner.
Organization Morale:
- Participate in team-building activities and the decision-making processes as appropriate.
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Communicate and collaborate with campus and department staff to enhance service delivery and customer satisfaction.
Other Responsibilities:
- Maintain strict confidentiality and exercise sound judgment in handling confidential information, data and sensitive situations.
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Comply with policies established by federal and state law, State Board of Education, and local Board policy.
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Perform other job-related duties as assigned.
WORKING CONDITIONS
The usual and customary methods of performing the job’s functions require the following physical demands: physical mobility, standing, prolonged sitting and prolonged use of a computer, some lifting, carrying, pushing, and/or pulling. This position will also require traveling within the district. Mental demands: Ability to solve problems and deal with a variety of situations; Interface with all levels of leadership, dynamic environment with changing priorities and occasional irregular hours. Ability to be effective in both oral and written communication and the ability to maintain emotional control under stress. Ability to work independently.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
