Top 154 Administrative assistant Jobs in Harrisburg, Pa

Telephone/Front Desk Receptionist
Hoover Rehabilitation Services, Inc. —Mechanicsburg, PA
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Dental insurance
- 401(k)
Quick Apply
Scheduling Assistant II
Robert Half —Harrisburg, PA
- $19.00 - $22.50 an hour
- Temporary
- Hybrid work
- Research
- Mid-level
- Office
- Disability insurance
- Dental insurance
Quick Apply
3d
Scheduling Assistant
Renewal by Andersen - The Birner Group —Mechanicsburg, PA
- $20 an hour
- Office
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant 1
Commonwealth of PA —Harrisburg, PA
- $46,827 - $70,592 a year
- Full-time
- Research
- Office
- Bachelor's degree
- Paid parental leave
- Health insurance
12d
Administrative Assistant
Administrative Office of PA Courts —Harrisburg, PA
- $48,128 - $77,540 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Free parking
- Paid parental leave
Administrative Officer 1, PUC
Commonwealth of PA —Harrisburg, PA
- $54,201 - $82,426 a year
- Full-time
- Office
- Administrative experience
- Bachelor's degree
- Paid parental leave
- Health insurance
9d
Administrative Assistant 2-Harrisburg
Administrative Office of PA Courts —Harrisburg, PA
- $48,128 - $62,834 a year
- Online Application
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Health insurance
Program Services Coordinator
PA Coalition Against Domestic Violence —Harrisburg, PA
- $50,000 - $70,000 a year
- Full-time
- Hybrid work
- Word processing
- Research
- Mid-level
- Dental insurance
- Vision insurance
Quick Apply
Laboratory Admin Assistant Associate - UPMC Harrisburg
UPMC —Harrisburg, PA
- $19.74 - $29.67 an hour
- Full-time
- Word processing
- Research
- Administrative experience
Administrative Support Assistant (CYS) (Developmental) NF-02/03
US Defense Logistics Agency —New Cumberland, PA
- $19.76 - $35.61 an hour
- Online Application
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
1d
Order Entry Specialist
D&H —Harrisburg, PA
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
Senior Administrative Assistant
The Hershey Company —Hershey, PA
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Assistant
The Giant Company —Carlisle, PA
- Full-time
- Hybrid work
- Mid-level
- Office
- Microsoft Office
Executive Assistant
D&H —Harrisburg, PA
- Hybrid work
- Microsoft Outlook
- 5 years
- Office
- Health insurance
- Dental insurance
Administrative Coordinator
Family Health Council of Central PA —Camp Hill, PA
- $21 - $24 an hour
- Full-time
- Hybrid work
- Customer service
- Office
- Driver's License
- Paid parental leave
- Health savings account
Quick Apply
Administrative Coordinator 1 - Supreme Court
Administrative Office of PA Courts —Harrisburg, PA
- $54,426 - $65,759 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Health insurance
Warehouse Office Support
Home Depot —Harrisburg, PA
- Entry level
Administrative Assistant
AHEDD —Camp Hill, PA
- From $40,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Disability insurance
Quick Apply
Admin Assistant, Associate - UPMC Internal Med Residency Program
UPMC —Harrisburg, PA
- $19.74 - $29.67 an hour
- Full-time
- Word processing
- Internal Medicine
- Research
13h
Administrative Assistant
HAMILTON HEALTH CENTER INC —Harrisburg, PA
- Full-time
- Background check
- Spanish
- HIPAA
- Paid holidays
- Health insurance
Quick Apply

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Telephone/Front Desk Receptionist

Hoover Rehabilitation Services, Inc. -
Mechanicsburg, PA

Quick Apply

Job Details

Full-time

Benefits

Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance
Retirement plan

Qualifications

Google Workspace
Microsoft Outlook
Phone communication
Spreadsheets
Writing skills
Patient management software
Filing
Administrative experience
High school diploma or GED
EMR/EHR
Telephone systems
Multi-line phone systems
Clerical experience
Office experience

Full Job Description

NOTE: THIS IS NOT A WORK-FROM-HOME POSITION. It is to be performed entirely from our Mechanicsburg, PA home office. Only individuals who live within a reasonable commute of Mechanicsburg, PA and possess relevant education and experience should consider themselves as viable candidates for this position.

Hoover Rehabilitation Services, Inc., is a privately owned workers' compensation management company with nearly 50 years of service in the Mid-Atlantic, and we are seeking a professional and personable telephone/front desk receptionist to join our team. This role is vital in creating a welcoming environment for both callers and in-person visitors to our home office, while ensuring efficient communication across all levels of the organization. The ideal candidate will possess excellent organizational skills, demonstrate strong customer service abilities, and be proficient in managing multi-line phone systems and office operations. This position offers an engaging opportunity to contribute to a well-organized, customer-focused workplace where professionalism and efficiency are paramount.

Responsibilities

The chosen candidate will serve as the primary point of contact in answering, screening, and forwarding incoming calls. The position involves managing high-volume calls for multiple companies, taking accurate messages (as required), scheduling appointments, and performing administrative tasks including email, document management, and greeting visitors. A professional demeanor is vital in ensuring consistently positive impressions of the company both telephonically and in person.

Specific Duties Include:

Call handling: Answer, screen, and transfer incoming calls efficiently using specialized call-handling software.

Communication: Greet callers with a polite, professional, and friendly demeanor.

Message taking: May record detailed and accurate messages, including caller name, company, and call purpose, and forward messages promptly.

Information management: May provide basic company information, such as address, directions, and services.

Administrative support: May schedule courier (i.e., FedEx, UPS) pick-ups and other appointments, manage calendars, sort mail, and/or perform data entry using various Microsoft Office applications and/or custom company software.

Security & Safety: Grants visitor access to the company facility by operating electronic lock. Ensures all visitors sign the visitor log upon entry and exit. Maintains a secure, organized reception area.

Required Skills/Qualifications:

Communication: Exceptional verbal and written communication skills with a clear, professional telephone voice.

Technology proficiency: Experience with multi-line phone systems, Microsoft Office Suite, and electronic medical/health record-keeping software (e.g., Docuware) and/or similar software.

Customer Service: Strong interpersonal skills to manage difficult callers or complaints with patience and professionalism.

Organization: Demonstrated attention to detail in call management, scheduling and multitasking.

Education: High school diploma is required, with some college preferred.

Experience Requirements:

One to two years of experience in a professional office environment, call center, or customer service role is preferred, but Company is willing to train the right candidate.

Working Environment:

Position is primarily sedentary, with the receptionist seated at the front desk adjacent to the Company’s foyer, within sight of the facility’s main entrance.

Hours:

M-F, 8:30am to 4:30pm. No weekend work required.

Skills

Proven experience in front desk or reception roles with strong clerical and administrative skills.
Proficiency in multi-line phone systems, Microsoft Office Suite (Word, Excel, Outlook), Google Workspace applications.
Bilingual abilities are highly desirable to serve diverse client populations effectively.
Excellent organizational skills with keen attention to detail and accuracy.
Strong customer service orientation with effective communication skills.
Knowledge of office management procedures including filing, data entry, proofreading, and calendar management.
Familiarity with QuickBooks for bookkeeping and basic financial recordkeeping.
Demonstrated ability to handle multiple tasks efficiently under time constraints.
Professional phone etiquette and courteous interpersonal skills.
Previous experience in office support roles such as clerical work or administrative assistance is preferred. This position is an integral part of our organization’s success. We welcome motivated individuals who are eager to contribute their skills in a fast-paced environment dedicated to excellence in service delivery.

Benefits:

401(k)
401(k) matching
Dental insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in harrisburg, pa

Telephone/Front Desk Receptionist

Scheduling Assistant II

Scheduling Assistant

Administrative Assistant 1

Administrative Assistant

Administrative Officer 1, PUC

Administrative Assistant 2-Harrisburg

Program Services Coordinator

Laboratory Admin Assistant Associate - UPMC Harrisburg

Administrative Support Assistant (CYS) (Developmental) NF-02/03

Order Entry Specialist

Senior Administrative Assistant

Administrative Assistant

Executive Assistant

Administrative Coordinator

Administrative Coordinator 1 - Supreme Court

Warehouse Office Support

Administrative Assistant

Admin Assistant, Associate - UPMC Internal Med Residency Program

Administrative Assistant

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