Top 14 Administrative specialist Jobs in Hartford, Ct

Office Professional II - Business & Finance Office
Plainville Community Schools —Plainville, CT
- $31.19 - $35.25 an hour
- Online Application
- Bilingual
- School experience
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
12d
Welcome Center Specialist
Goodwin College —East Hartford, CT
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- University
- Health insurance
- Dental insurance
Order Entry Specialist
Hartford Technologies Inc. —Rocky Hill, CT
- From $22.50 an hour
- Choose your own hours
- Background check
- Microsoft Outlook
- ERP systems
- Opportunities for advancement
- Flexible schedule
Quick Apply
6d
Administrative Assistant / Contract Specialist
General Digital —East Hartford, CT
- Mid-level
- Office
- 3 years
Administrative Specialist
TOSD Corporation —Berlin, CT
- $47,000 - $52,000 a year
- Full-time
- Background check
- Mid-level
- In-person
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Document Specialist
SLR Consulting —Cheshire, CT
- $50,000 - $52,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
6d
Senior On-Site Service Specialist
Ricoh —Bloomfield, CT
- $18.00 - $21.50 an hour
- Overtime
- Hospitality
- Mid-level
- Office
Safety and Security Specialist
Springfield Public Schools —Springfield, MA
- $43,650 - $57,737 a year
- Full-time
- Bilingual
- Computer literacy
- Writing skills
10d
Front Desk Specialist
Middlesex Orthopedic & Spine Associates —Middletown, CT
- $18.85 - $23.55 an hour
- Full-time
- High school diploma or GED
- Communication skills
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Western, MA Registry Specialist
BALISE MOTOR SALES COMPANY —Springfield, MA
- $18 - $28 an hour
- Microsoft Word
- Microsoft Excel
- Driver's License
- Disability insurance
- Health insurance
Quick Apply
Medical Front Office - Patient Service Specialist
Select Physical Therapy —Colchester, CT
- $20 an hour
- Part-time
- Physical & Rehabilitation Medicine
- High school diploma or GED
- Clinic
- 401(k)
4d
Flooring Office Support Specialist
Dynamic Home Solutions LLC —Waterbury, CT
- $20 - $25 an hour
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Bilingual Administrative Support Specialist - Per Diem
Wellmore Behavioral Health —Waterbury, CT
- $19.50 an hour
- Part-time
- Spanish
- Computer literacy
- English

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Welcome Center Specialist
Goodwin College —East Hartford, CT
Answer all incoming calls and transfer to proper department. As a Welcome Center Specialist, you are the first point of contact and will greet, direct and…

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Office Professional II - Business & Finance Office

Plainville Community Schools -
Plainville, CT

Quick Apply

Job Details

Full-time
$31.19 - $35.25 an hour
12 days ago

Benefits

401(a)
Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Accounting systems
Computer operation
Confidential information handling
Microsoft Excel
Microsoft Outlook
Phone communication
Computer literacy
High school diploma or GED
Bachelor's degree
Financial record maintenance
QuickBooks
Customer support
Multi-line phone systems
Business Administration
Clerical experience
Editing
File organization
Office phone management
Quality data entry

Full Job Description

Job Posting: Office Professional II - Business & Finance Operations

Business & Finance Operations

Classification: 35 hours per week, Year-Round
Hourly Range: $31.19 – $35.25 / hour (Depending on experience)
Benefits: Comprehensive package including generous Paid Time Off (Vacation, Sick, Personal, and Holidays) and an exceptional 401(a) retirement plan (6.5% employee contribution matched by a 9% District contribution).

About Our District & Community

Join a team that matters! Our school district is proudly at the heart of an amazing, supportive community. We believe that every role in our central office directly impacts the success and well-being of our students and families. If you are a collaborative, detail-oriented professional looking for a workplace that values your growth, offers excellent stability, and fosters a true sense of belonging, we want to hear from you.

Position Summary

The Office Professional provides high-level administrative and operational support directly to the Director of Business and Financial Operations. This is a dynamic role ideal for a proactive problem-solver who enjoys a mix of community interaction, financial task management, and logistical coordination. You will serve as a key point of contact for families, vendors, and district staff while helping our business office run seamlessly.

Key Responsibilities

Transportation Coordination & Communication

Serve as the primary Central Office contact for families regarding transportation inquiries.
Coordinate route and schedule changes directly with the transportation depot.
Act as the initial point of contact for any transportation accidents or immediate issues.
Partner with leadership on continual improvement initiatives for district transportation.

Cash Receipts & Student Fees

Manage student fees, including processing adjustments and updates within PowerSchool.
Handle family-paid tuition contracting, billing, and collections.
Record and process Board of Education (BOE) cash receipts and prepare official deposits for the town.

Purchasing & Administrative Support

Process Central Office expenditures and purchase orders.
Provide dedicated administrative and operational support to the Communications Department.
Coordinate building and facility rentals for community and school events.

Compliance & Document Retention

Collect, review, and maintain Certificates of Insurance (COI) from vendors and renters.
Maintain organized, secure records of Central Office contracts and business office documents.

Flexible & Collaboration Support

Provide "as-needed" operational support to the High School (PHS) Business Office.
Assist with special administrative projects as directed by the Director.

Growth & Strategic Projects

We are looking for someone eager to grow with us. As you settle into the role, you will have the opportunity to take on and support strategic initiatives, including:

Financial Reporting: Assisting with monthly and year-end financial reporting processes.
Process Improvement: Collaborating on workflows to transition the district toward cashless and paperless operations.
Asset & HR Support: Assisting with District Asset Management and supporting transactional HR processing.
Systems & Backup: Providing backup support for Accounts Payable (Town and Board) and utilizing ADMINS software.
Internal Controls: Supporting segregation of duties initiatives, specifically regarding cash handling at the high school level.

Qualifications

Education & Experience: High school diploma required (Associate/Bachelor's in business or accounting preferred); prior administrative, financial, or school district/municipal experience is a major asset.
Financial & Tech Skills: Comfort with basic bookkeeping, secure cash handling, and database management (PowerSchool or ADMINS experience is highly desirable). Must be tech-savvy and eager to support digital, paperless workflows.
Communication: Exceptional customer service skills to serve as a reassuring point of contact for families, with the ability to handle sensitive situations (like transportation issues or fee collections) professionally and empathetically.
Organization & Versatility: Sharp attention to detail for managing contracts and compliance documents (COIs). Ability to multitask, pivot between different departments, and handle confidential data with strict discretion.

Application Procedure

External Applicants: Submit online application, attach cover letter, resume, 3 letters of recommendation, transcripts and certification.

AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Plainville Board of Education that no persons shall be excluded from participation in, denied the benefits of, or otherwise discriminated against under any program including employment, on the basis of race, color, religion, creed, national origin, ancestry, sex, sexual orientation, marital status, age, physical or mental disability, genetic predisposition or carrier status, or veteran status. Any complaint should be brought to the attention of the building principal or the Title IX Coordinator, Mr. David Levenduski, Assistant Superintendent of Schools, 860-793-3210.Job Overview

We are seeking a dynamic and detail-oriented Office Professional II to join our Business & Finance Office team. In this vital role, you will serve as a key administrative support specialist, ensuring smooth office operations, accurate bookkeeping, and exceptional customer service. Your energetic approach and organizational skills will contribute to a positive work environment and efficient workflow. This position offers an exciting opportunity for individuals who thrive in fast-paced settings and are eager to support financial and administrative functions with professionalism and enthusiasm.

Responsibilities

Manage front desk operations, greeting visitors and directing phone calls using multi-line phone systems with courtesy and professionalism
Handle incoming inquiries via phone, email, or in person, providing excellent customer service and client communication
Maintain accurate records through data entry, filing, and document proofreading to ensure confidentiality and data integrity
Utilize QuickBooks for bookkeeping tasks such as invoicing, expense tracking, and financial record management
Support office management activities including scheduling appointments, organizing meetings, and coordinating office supplies
Assist with clerical duties such as typing correspondence, preparing reports, and managing confidential information with discretion
Oversee general office functions to promote efficiency, including handling incoming mail, managing office equipment, and supporting team members as needed

Requirements

Proven experience in office management or administrative roles with strong organizational skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent computer literacy and data entry skills
Experience using QuickBooks or similar accounting software for bookkeeping tasks
Exceptional phone etiquette skills with the ability to operate multi-line phone systems confidently
Bilingual abilities are highly preferred to support diverse client interactions
Strong clerical experience including filing, proofreading, and handling confidential information securely
Excellent time management skills with the ability to prioritize tasks effectively in a fast-paced environment
Previous personal assistant or customer support experience is a plus but not required

Join us in delivering outstanding administrative support that keeps our Business & Finance Office running smoothly! We value energetic professionals who are eager to contribute their skills in a collaborative setting. This paid position offers an engaging work environment where your organizational talents will make a meaningful impact every day.

Pay: $31.19 - $35.25 per hour

Benefits:

401(k) matching
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative specialist jobs in hartford, ct

Office Professional II - Business & Finance Office

Welcome Center Specialist

Order Entry Specialist

Administrative Assistant / Contract Specialist

Administrative Specialist

Administrative Document Specialist

Senior On-Site Service Specialist

Safety and Security Specialist

Front Desk Specialist

Western, MA Registry Specialist

Medical Front Office - Patient Service Specialist

Flooring Office Support Specialist

Bilingual Administrative Support Specialist - Per Diem

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