Top 63 Administrative assistant Jobs in Harvard Il

Leasing Administrative Assistant
HHDC —Woodstock, IL
- $20 - $22 an hour
- Overtime
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
4d
Office Assistant
Upland Concrete —Hampshire, IL
- $45,000 - $55,000 a year
- Full-time
- Microsoft Outlook
- Office
- QuickBooks
- Health insurance
- Dental insurance
Quick Apply
Office Assistant/Receptionist
Flood Pros Disaster Restoration Services —Machesney Park, IL
- $17 - $22 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Paid time off
- 401(k) matching
Quick Apply
Administrative Assistant for the Department of Language and Culturally Education
Harvard Community Unit School District 50 —Harvard, IL
- $20 - $22 an hour
- Full-time
- School experience
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
2d
Administrative Specialist I
MCHENRY COUNTY —Woodstock, IL
- From $18.22 an hour
- Full-time
- Bilingual
- Background check
- Spanish
- Paid holidays
- Loan repayment program
Quick Apply
8d
Office Assistant - Adult Education
McHenry County College —Crystal Lake, IL
- $23.60 an hour
- Part-time
- Spanish
- English
- Office
Administrative Assistant
ULTRA STROBE COMMUNICATIONS —Crystal Lake, IL
- Microsoft Excel
- Administrative experience
- QuickBooks
Quick Apply
Warehouse Clerk
Do it Best Corp. —Harvard, IL
- $18.50 an hour
- Administrative experience
- High school diploma or GED
- Organizational skills
- Profit sharing
- Health insurance
Quick Apply
Administrative and Bookkeeping Assistant
Custom Cylinders, Inc —Cary, IL
- $20 - $28 an hour
- Full-time
- Hybrid work
- English
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant Specialist
Wilmot Mountain —Wilmot, WI
- $22.87 - $28.59 an hour
- Full-time
- 18 years or older
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant - Human Resources
Rock Valley College —Rockford, IL
- $25.25 - $28.17 an hour
- Weekends as needed
- Management
- Mid-level
- Office
9d
Secretary
Pagni Group Inc —Union, IL
- $18 - $20 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- 401(k)
Quick Apply
Office Assistant
The Delong Co., Inc. —Clinton, WI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
Quick Apply
7d
Part Time Office Assistant
Kamps Pallets —Belvidere, IL
- $20 - $23 an hour
- Part-time
- Office
- Organizational skills
- In-person
- 401(k)
- Employee assistance program
Quick Apply
Receptionist - State Farm Agent Team Member
Nate Ladsten - State Farm Agent —Walworth, WI
- $35,000 - $40,000 a year
- Full-time
- 11+ years
- Office
- Communication skills
- Health insurance
- Paid time off
Quick Apply
Administrative Assistant II
Rock Valley College —Rockford, IL
- $18.25 - $22.14 an hour
- Full-time
- Microsoft Word
- Mid-level
- Office
9d
Office Administrator - Roofing Company
Four Peaks Roofing —Huntley, IL
- $20 - $25 an hour
- Full-time
- Computer literacy
- English
- Office
- Paid time off
- Opportunities for advancement
Quick Apply
19h
Administrative Assistant
D6 inc —Richmond, IL
- $16 - $18 an hour
- Full-time
- Background check
- Spanish
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
2d
Restaurant Admin
Texas Roadhouse —Crystal Lake, IL
- $16 - $22 an hour
- Full-time
- Office
- Restaurant
- Communication skills
- Disability insurance
- Health insurance
Receptionist - State Farm Agent Team Member
Markus Smith - State Farm Agent —Loves Park, IL
- $40,000 - $50,000 a year
- Full-time
- Spanish
- Computer literacy
- Office
- Paid time off
- Opportunities for advancement
Quick Apply

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Leasing Administrative Assistant

HHDC
Woodstock, IL

Quick Apply

Job Details

Full-time
$20 - $22 an hour
4 days ago

Qualifications

Spanish
Customer communication
Microsoft Excel
Property management tools
Microsoft Outlook
Basic math
English
Administrative experience
High school diploma or GED
Resident rapport building
Office experience

Full Job Description

SUMMARY

Hispanic Housing Development Corporation (HHDC) is seeking a professional, organized, and customer-focused Leasing Administrative Assistant to support the day-to-day leasing and administrative operations of the property.

The Leasing Administrative Assistant works closely with the property management team and assists residents, prospective residents, vendors, and visitors. This position is ideal for someone who is organized, enjoys working with people, can manage multiple priorities, and is comfortable working in a fast-paced property management environment.

Essential Duties & Responsibilities

Greet residents, prospective residents, vendors, contractors, and visitors in a professional and friendly manner.
Answer incoming telephone calls, direct calls to the appropriate staff member, and take detailed messages when necessary.
Provide general administrative support to the property management team, including preparing correspondence, reports, mail, faxes, filing, and scheduling appointments.
Maintain organized resident, leasing, and property management files and records.
Maintain property waiting lists and assist with creating and updating applicant and resident files.
Assist prospective residents with the leasing and application process.
Schedule applicant interviews, complete required forms, follow up on documentation, and assist with rent calculations.
Assist with lease renewals, recertifications, move-ins, and move-outs in accordance with company policies and applicable housing program requirements.
Enter and update resident, leasing, and recertification information in property management systems.
Assist with rent collection processing and related documentation.
Show available apartments and the property to prospective residents as needed.
Assist management with property and unit inspections.
Receive, create, process, and follow up on maintenance work orders.
Maintain maintenance-related paperwork, including reports, schedules, appointments, and time-sheets.
Prepare invoices and other documentation for management review and approval.
Assist with preparing, delivering, and tracking resident and legal notices as needed.
Maintain staff calendars, appointments, and resident meetings.
Monitor office supply inventory and coordinate orders for supplies, furniture, and equipment.
Maintain property reports, logs, manuals, and other required documentation.
Follow all Fair Housing requirements and applicable federal, state, and local housing regulations.
Maintain confidentiality of resident, applicant, and company information.
Perform other duties as assigned.

Minimum Qualifications

High school diploma or GED required; associate degree or some college education preferred.
Previous administrative assistant experience required.
At least 1 year of customer service experience.
Previous leasing, affordable housing, or property management experience is preferred.
Must have or be able to obtain required leasing certifications within the required time frame.
Experience with HUD, Tax Credit, or other affordable housing programs is a plus.
Proficiency in Microsoft Office, including Outlook, Word, and Excel.
Ability to learn property management and other computer software systems.
Strong organizational and time-management skills.
Ability to prioritize and manage multiple assignments.
Strong attention to detail and problem-solving skills.
Good basic math skills.
Excellent written and verbal communication skills.
Ability to work effectively with residents, coworkers, vendors, and individuals from diverse backgrounds.
Must be able to remain professional and diplomatic when handling resident concerns or difficult situations.
Bilingual English/Spanish may be required depending on the needs of the property.
Must be willing to travel to other locations when needed.

What We're Looking For

The ideal candidate is dependable, organized, professional, and committed to providing excellent customer service. You should be comfortable working directly with residents and prospective residents while balancing leasing responsibilities, administrative duties, deadlines, and changing priorities.

Success in this role requires someone who can communicate clearly, stay organized, handle sensitive situations professionally, and maintain positive working relationships with residents and the property management team.

Physical & Work Requirements

This position operates primarily in a professional office environment and requires regular use of computers, telephones, copiers, and other standard office equipment.

The position may require walking throughout the property, including climbing stairs, conducting or assisting with inspections, delivering resident communications, and showing apartments.

Employees must be able to sit, stand, walk, reach, bend, stoop, kneel, and lift or carry at least 15 pounds as needed. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions of the position.

Regular and predictable attendance and punctuality are required. The position is generally scheduled Monday through Friday, with occasional overtime based on property needs.

Quick Apply

Refine Your Search

administrative assistant jobs in harvard il

Leasing Administrative Assistant

Office Assistant

Office Assistant/Receptionist

Administrative Assistant for the Department of Language and Culturally Education

Administrative Specialist I

Office Assistant - Adult Education

Administrative Assistant

Warehouse Clerk

Administrative and Bookkeeping Assistant

Administrative Assistant Specialist

Executive Assistant - Human Resources

Secretary

Office Assistant

Part Time Office Assistant

Receptionist - State Farm Agent Team Member

Administrative Assistant II

Office Administrator - Roofing Company

Administrative Assistant

Restaurant Admin

Receptionist - State Farm Agent Team Member

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