Top 670 Administrative assistant Jobs in Havertown, Pa

Accounting & Administrative Assistant
NovaVision, LLC —Warminster, PA
- $22 - $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Health insurance
- Dental insurance
Quick Apply
13d
Conflicts Assistant
Salmon Ricchezza Singer and Turchi LLP —Philadelphia, PA
- $24.89 - $29.97 an hour
- Full-time
- Microsoft Excel
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
10d
Administrative Support: Adoption/Permanency
Mazi Adoption and Family Services —Exton, PA
- $37,000 - $41,000 a year
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Salon & Spa Coordinator
AME Salon & Spa —Wayne, PA
- $18 - $20 an hour
- Part-time
- Customer service
- Merchandising
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Accounting Administrative Assistant
ServiceMaster Commercial Cleaning by Alliance —Pennsauken, NJ
- $21 - $23 an hour
- Part-time
- Microsoft Outlook
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
7d
Administrative Assistant 1 (Local Government) Delaware County Children and Youth
Commonwealth of PA —Drexel Hill, PA
- $49,799 a year
- Urgently hiring
- Hybrid work
- Office
- Bachelor's degree
- Team management
- Work from home
- Opportunities for advancement
9d
Administrative Assistant
Bryn Mawr College —Bryn Mawr, PA
- Full-time
- Mid-level
- 3 years
- Administrative experience
Part-Time Personal Assistant/ Bookkeeper
The Hilb Group of NY DBA IIAR —Ardmore, PA
- $30 - $35 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
2d
Academic Administrative Assistant
Bryn Mawr College —Bryn Mawr, PA
- Full-time
- Office
- 3 years
- High school diploma or GED
Data Entry
Keast & Hood Structural Engineers —Philadelphia, PA
- $25 - $40 an hour
- Computer literacy
- No experience needed
- Entry level
Quick Apply
4h
Administrative Assistant (Part Time)
Keystone Sports Construction —Phoenixville, PA
- $20 - $22 an hour
- Part-time
- Microsoft PowerPoint
- Microsoft Word
- Background check
Quick Apply
8d
Part Time Patient Experience Coordinator/Administrative Support
Chiropractic Office Near Bala Cynwyd, PA —Bala-Cynwyd, PA
- $14 - $17 an hour
- Overtime
- Background check
- Private practice
- Writing skills
- Employee discount
- Flexible schedule
Quick Apply
Administrative Assistant II
Swarthmore College —Swarthmore, PA
- $24 - $30 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid holidays
- Tuition reimbursement
Administrative Assistant
HARCUM COLLEGE —Bryn Mawr, PA
- Part-time
- Mid-level
- Office
- Residential
- Health insurance
Quick Apply
2d
Administrative Assistant
Delaware County Community College —Marple, PA
- Online Application
- Office
- High school diploma or GED
- US work authorization
- Disability insurance
- Health insurance
Administrative Assistant
Office of Catholic Education —Springfield, PA
- Weekends as needed
- High school
- Office
- Microsoft Office
Administrative Assistant II, Special Events
Villanova University —Villanova, PA
- $20.30 - $26.48 an hour
- Weekends as needed
- Customer service
- Mid-level
- 3 years
- Tuition reimbursement
- Paid time off
9d
Office Assistant
Voice and Vision, Inc. —Broomall, PA
- $18 - $20 an hour
- Part-time
- Microsoft Word
- Background check
- Microsoft Excel
Quick Apply
14d
Administrative Office Coordinator
Pyramid Healthcare —Havertown, PA
- $20 an hour
- Full-time
- Addiction Medicine
- Inventory management
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
Data Entry Clerk
RE/MAX PRIME REAL ESTATE —Clifton Hts, PA
- $15 an hour
- Part-time
- Hybrid work
- Background check
- Computer literacy
- Office
Quick Apply

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Accounting & Administrative Assistant

NovaVision, LLC -
Warminster, PA

Quick Apply

Job Details

Full-time
$22 - $24 an hour
13 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance

Qualifications

Microsoft Excel
Microsoft Outlook
Administrative experience
High school diploma or GED
Invoice matching
Attention to detail
Payroll data entry
Invoice reconciliation
Invoice data entry
Clerical experience
Invoice dispute resolution

Full Job Description

The Administrative Assistant provides administrative, accounting, customer service, and quality systems support to ensure the efficient operation of the office and manufacturing facility. This position is responsible for supporting Accounts Payable and Accounts Receivable processes, maintaining quality documentation, assisting with ISO quality system activities, and providing general administrative support to internal and external customers. The role requires strong organizational skills, attention to detail, accuracy, and the ability to manage multiple priorities in a fast-paced manufacturing environment.

Finance and Accounting

Process Accounts Payable (AP) by matching invoices to purchase orders and packing slips, identifying and resolving discrepancies.
Reconcile and enter credit card payables into LabelTraxx.
Enter vendor invoices into LabelTraxx accurately and in a timely manner.
Prepare check runs for management review and signature.
Process online vendor payments as authorized.
Maintain complete AP documentation and filing systems.
Process Accounts Receivable (AR) invoices accurately and timely (daily) following established internal review procedures.
Weekly bank run to deposit any checks received.
Retrieve, organize, and file completed job folders.
Review completed and invoiced jobs with gross margins below established targets and report findings to Accounting and Operations for follow-up.

Administrative Support

Answer and direct incoming telephone calls professionally.
Greet and assist visitors.
Scan and electronically archive company documentation as required
Retrieve, sort, and distribute incoming mail.
Maintain office and breakroom supplies.
Assist with planning and coordinating company meetings and events.
Purchase job-out materials in coordination with Customer Service.
Support annual records retention, archiving, and document management activities.
Other projects as assigned.

Quality Systems Support

Maintain electronic filing of supplier Certificates of Conformance (CoCs).
Generate customer Certificates of Conformance as required.
Perform in-process Thermal Imprint Testing in accordance with job specifications and Quality Assurance procedures.
Assist with ISO Quality Management System administrative activities, including document control and audit preparation.
Conduct completed job jacket reviews to verify documentation accuracy and completeness. Route identified discrepancies to the appropriate department manager for correction.
Ensure completed job documentation, approved proofs, and retained samples are properly filed.
Print box and core identification labels in accordance with production requirements and coordinate requests with Customer Service and Production.

Education and Experience

High school diploma or equivalent required.
Associate degree in Business Administration, Accounting, or a related field preferred.
Minimum of two years of administrative, accounting, or office support experience, preferably in a manufacturing environment.
Experience with ERP systems such as Label Traxx is preferred.

Knowledge, Skills, and Abilities

Knowledge of basic accounting principles, clerical procedures, and recordkeeping.
Strong organizational skills with exceptional attention to detail and accuracy.
Excellent verbal and written communication skills.
Strong interpersonal skills with a customer-focused approach.
Proficient in Microsoft Office Suite, Outlook, Word, and Excel.
Ability to prioritize work, manage multiple assignments, and meet deadlines.
Ability to work independently while collaborating effectively with cross-functional teams.

Physical Requirements

Prolonged periods of sitting while performing computer and administrative tasks.
Frequent walking throughout the manufacturing facility.
Ability to lift and carry up to 15 pounds.
Ability to use stairs multiple times throughout the workday.
Occasional standing, bending, reaching, and filing.

Work Environment

Office environment within a manufacturing facility.
Regular interaction with production, customer service, accounting, quality, vendors, and customers.
Exposure to production equipment, noise, and manufacturing activities while following all required safety procedures.

NovaVision is a growing technology company specializing in anti-tampering, anti-counterfeiting, safety and durable label products located in Bowling Green, Ohio with locations in Georgia, North Carolina, Pennsylvania, and Wisconsin. NovaVision is an Equal Opportunity Employer providing equal employment opportunity (including recruiting, hiring, training, compensation, benefits, promotions, etc.) without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information, veteran status or another characteristic protected by applicable federal, state or local law.

Pay: $22.00 - $24.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in havertown, pa

Accounting & Administrative Assistant

Conflicts Assistant

Administrative Support: Adoption/Permanency

Salon & Spa Coordinator

Accounting Administrative Assistant

Administrative Assistant 1 (Local Government) Delaware County Children and Youth

Administrative Assistant

Part-Time Personal Assistant/ Bookkeeper

Academic Administrative Assistant

Data Entry

Administrative Assistant (Part Time)

Part Time Patient Experience Coordinator/Administrative Support

Administrative Assistant II

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant II, Special Events

Office Assistant

Administrative Office Coordinator

Data Entry Clerk

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