Position Overview
Company Description
The Aubrey Group is a grants-based development consulting firm with offices in Elizabeth and Camden, New Jersey. Our team members are expert storytellers, precise writers, and big-picture thinkers. Our grants-based development department offers public policy research, grant writing, and grant program development services to public entities, nonprofits, and private businesses. Formed in 2015, The Aubrey Group is quickly expanding with a reputation for high-caliber consulting services grounded in the values of kindness, curiosity, and diligence.
Executive Assistant
We are seeking a highly organized, proactive, and resourceful Executive Assistant to serve as a trusted partner to the CEO and Executive Team. This individual will manage executive operations, anticipate organizational needs, coordinate strategic initiatives, and ensure seamless execution of day-to-day business activities. The ideal candidate exercises exceptional judgment, maintains the highest level of confidentiality, and thrives in a fast-paced environment.
Key Responsibilities
- Serve as the primary liaison for the CEO, managing communications with internal and external stakeholders while representing the organization with professionalism and discretion.
- Proactively anticipate executive needs by managing complex calendars, scheduling priorities, meeting logistics, and email communications.
- Support a high-volume executive inbox by prioritizing communications, drafting responses, resolving scheduling conflicts, and ensuring timely follow-up.
- Serve as a trusted advisor by maintaining awareness of organizational priorities and keeping the CEO informed of critical developments.
- Lead and coordinate executive-level projects by preparing reports, presentations, meeting materials, correspondence, and confidential documents.
- Partner collaboratively with Project Management, Finance, Accounting, Human Resources, and Operations to ensure organizational alignment.
- Support business development initiatives by coordinating meetings, tracking strategic relationships, supervising consultants, and following through on executive action items.
- Provide administrative support to the Executive Team, including meeting coordination, travel arrangements, expense reporting, timekeeping, and special events.
- Oversee office operations, vendor relationships, technology resources, workflow improvements, and administrative systems.
- Continuously identify opportunities to improve processes, streamline workflows, and implement solutions that enhance organizational effectiveness.
Required Qualifications
- Bachelor's degree or equivalent professional experience.
- Minimum 3 years of executive administrative experience supporting C-level executives preferred.
- Exceptional organizational, project management, and time-management skills with meticulous attention to detail.
- Excellent written, verbal, and interpersonal communication skills.
- Demonstrated ability to manage multiple competing priorities independently while meeting deadlines.
- Advanced proficiency with Google Workspace, Asana (or other Project Management platform), Adobe Acrobat, and cloud-based collaboration platforms.
- Experience coordinating cross-functional teams and building collaborative relationships.
- Commitment to diversity, equity, and inclusion.
- Demonstrated sound judgment, discretion, and decision-making skills.
- Ability to respond calmly and effectively to changing priorities and time-sensitive situations.
- IT troubleshooting, and cloud-based environments.
Preferred Competencies
- Strategic thinker with strong business acumen
- Executive presence and professionalism
- Outstanding customer service orientation
- Excellent critical thinking and problem-solving skills
- Ability to maintain strict confidentiality
- Continuous improvement mindset
- Self-starter who requires minimal supervision
Desired Qualifications
- Experience working in government, nonprofit, legal, or academic environments.
- Experience building strategic partnerships and professional networks.
- Leadership experience managing multiple projects.
- Experience with graphic design and presentation development.
- Experience in Excel data analysis and modeling
Organizational Values Alignment:
- Share values of kindness, curiosity, and diligence.
- Embrace diversity for more creative and insightful thinking.
- Be a creative thought leader and collaborative negotiator.
- Demonstrate an understanding of building a workplace community that is welcoming to individuals of diverse backgrounds and identities.
Benefits:
- Competitive pay with a position pay scale ranging from $52,000-60,000 with the opportunity for discretionary performance-based bonuses/incentives. Actual offers may be adjusted based on experience and performance.
- 401k program with up to 4% employer match.
- Employer-paid QSEHRA (pre-tax health benefit reimbursement) program.
- Unlimited promotion opportunities in a women-owned small business.
- Company-paid professional development, networking, and volunteer opportunities.
- Flexible schedule, generous PTO, and a commitment to work/life balance.
Interested applicants should email [email protected] with their resume and references.
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Pay: $52,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Health savings account
- Paid time off
Work Location: Hybrid remote in Cresco, PA
