Top 207 Administrative coordinator Jobs in Hayward, Ca

Senior Workplace Coordinator
A Fast Growing AI Robotics Company —San Francisco, CA
- $43 - $60 an hour
- Full-time
- Hospitality
- Google Workspace
- Inventory management
- Commuter assistance
- Disability insurance
Quick Apply
Business Office Administrative Coordinator (Bookkeeping & Records Focus)
Alamo Health Management —San Ramon, CA
- $23 - $28 an hour
- Full-time
- Microsoft Excel
- Current TB test
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
6d
Administrative Assistant & Office Coordinator
Timeless Estate Planning - Law Offices of Laura Croft —Burlingame, CA
- From $25 an hour
- Email
- Inventory management
- Office
- Assembly
- Health insurance
- 401(k)
Quick Apply
7d
Administrative Coordinator
Ascend —Hayward, CA
- $29 - $32 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative and Operations Coordinator
seiu local 1021 —Oakland, CA
- $45.54 - $50.96 an hour
- Online Application
- Clean driving record
- English
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Administrative Coordinator
ACCO Engineered Systems —Pleasanton, CA
- $24.74 - $32.64 an hour
- 8 hour shift
- Mid-level
- Office
- High school diploma or GED
Accounting / Administrative Coordinator
Community Association Management (CAM) —Pleasanton, CA
- $25 - $27 an hour
- 8 hour shift
- Microsoft Outlook
- Research
- Office
- Health insurance
- Dental insurance
Quick Apply
10d
Administrative Coordinator
Locals Equity Distribution —Oakland, CA
- $22.50 - $30.00 an hour
- Full-time
- Bilingual
- Google Workspace
- Computer literacy
- Employee assistance program
- Flexible schedule
Quick Apply
4d
Administrative & Program Support Coordinator (ASC II)
California State University —East Bay, CA
- Full-time
- Background check
- High school
- Basic math
- Paid holidays
- Health insurance
5d
Administrative Coordinator for Social Work
California State University —East Bay, CA
- Weekends as needed
- Background check
- Google Workspace
- High school
- Paid holidays
- Health insurance
Receptionist and Workplace Services Coordinator
Silicon Valley Community Foundation —Mountain View, CA
- $82,000 - $84,000 a year
- Overtime
- Office
- Administrative experience
- High school diploma or GED
- 403(b) matching
- Paid holidays
10d
Administrative Coordinator
Moldaw Residences —Palo Alto, CA
- $30 - $35 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Office Coordinator
Muon Space —Mountain View, CA
- $40 - $43 an hour
- Weekends as needed
- Google Workspace
- Computer literacy
- Mid-level
- Paid parental leave
- Paid holidays
Front Office Coordinator
BNBuilders —San Mateo, CA
- $30 - $35 an hour
- Full-time
- Microsoft Outlook
- Construction site
- Office
- Paid parental leave
- Health savings account
Administrative Coordinator, Graduate Medical Education
Stanford Health Care —Palo Alto, CA
- $48.38 - $54.48 an hour
- Full-time
- Office
- Administrative experience
- Continuous improvement
Administrative & Clinical Coordinator (Nexus Brain Center)
Life Chiropractic College West —Hayward, CA
- $25 - $28 an hour
- Full-time
- Research
- Outpatient experience
- Administrative experience
- Store discount
- Paid holidays
Quick Apply
Security Administrative Coordinator
Allied Universal —Menlo Park, CA
- $37 an hour
- Full-time
- Microsoft Outlook
- Military
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
10d
Front Desk/Hygiene Coordinator
Confidential —Redwood City, CA
- $28 - $32 an hour
- Full-time
- Dental office
- 5 years
- In-person
- Health insurance
- 401(k)
Quick Apply
7d
Office Coordinator
Compunnel Inc. —San Francisco, CA
- $24 an hour
- Full-time
- Ability to walk for extended periods
- Computer literacy
- Office
Quick Apply
11h
Solar Permitting and Applications Coordinator
Solar Technologies —San Ramon, CA
- $55,000 - $70,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
5d

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Senior Workplace Coordinator

A Fast Growing AI Robotics Company
San Francisco, CA

Quick Apply

Job Details

Full-time | Contract
$43 - $60 an hour

Benefits

Commuter assistance
Disability insurance
401(k)
Flexible spending account
Life insurance

Qualifications

Google Workspace
Budgeting

Full Job Description

HireArt is helping our client find a Senior Workplace Coordinator to serve as the on-site lead for their San Francisco office, keeping operations running smoothly while delivering an exceptional experience for employees and visitors alike.

In this role you'll own day-to-day workplace operations at the San Francisco location and partner closely with the Cambridge-based Office Manager to ensure consistency across both offices. You’ll manage vendors, support events and onboarding, provide administrative support, and help extend company-wide workplace programs, including AI-enabled workflows and general-purpose robots, to the San Francisco team.

We’re looking for a resourceful, hospitality-minded individual who thrives in a fast-paced startup environment, wears many hats with ease, and is excited about the future of robotics and modern workplace operations.

As a Senior Workplace Coordinator, you will:

Lead day-to-day on-site workplace operations for the San Francisco office—including front-of-house management, mail and shipping, supplies and snacks inventory, and meeting space readiness—in close partnership with the SF facilities team and the Cambridge Office Manager.
Act as the primary point of contact for San Francisco employees and visitors, resolving workplace needs and issues promptly and professionally.
Coordinate local vendors in support of workplace operations and track contracts, invoices, and service quality in partnership with the Office Manager.
Provide administrative support across the San Francisco office, including calendar coordination, travel arrangements, expense processing, and document preparation.
Work cross-functionally across Business Operations to support onboarding and offboarding logistics for San Francisco employees, including desk setup, badge access, and welcome experience.
Coordinate in-office events, team lunches, all-hands logistics, and hosting of visiting employees and leaders.
Work closely with the Cambridge-based Office Manager to ensure consistency in workplace policies, vendor standards, budgets, and employee experience across both offices.
Provide on-the-ground visibility, feedback, and local execution for company-wide workplace initiatives.
Maintain regular operating rhythms (check-ins, reporting, status updates) to ensure alignment and accountability across time zones
Identify opportunities to improve San Francisco workplace operations and partner with the Office Manager to implement them.
Adopt and promote practical uses of AI tools and general-purpose robots to streamline office workflows (e.g., booking systems, automated support, logistics assistance).
Help ensure compliance with safety, accessibility, and workplace regulations specific to the San Francisco office.
Wear many hats—comfortable shifting priorities to pitch in on ad-hoc projects that support the broader team.
5+ years of experience in workplace coordination, office operations, executive/administrative support, or a similar role in a fast-moving organization
Demonstrated ability to manage multiple priorities simultaneously with strong organizational skills and attention to detail
Ability to lift and move objects up to 30 lbs.
Excellent written and verbal communication skills
Proficiency in Google Workspace (including Calendar, Docs, and Sheets)
Experience managing vendors and supporting workplace budgets
Comfort working across time zones and partnering closely with a remote manager
Proficiency with modern productivity and collaboration tools and comfort adopting new systems and technologies to improve efficiency

Preferred Qualifications:

Experience supporting offices in technology, robotics, AI, or other engineering-driven environments
Familiarity with AI-assisted tools, automation platforms, or smart workplace systems
Experience supporting a satellite or secondary office operating in partnership with a headquarters location
Passion for robots and creating thoughtful, future-forward workplace experience

Benefits:

Pre-tax commuter benefits
Employer (HireArt) subsidized Healthcare Benefits
Flexible Spending Account for healthcare-related costs
HireArt covers all costs for short- and long-term disability and life insurance
401k package

Commitment: This is a full-time, 12-month contract position staffed via HireArt. This position will be onsite and available to candidates who are local to the San Francisco, CA area.

HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.

Quick Apply

Refine Your Search

administrative coordinator jobs in hayward, ca

Senior Workplace Coordinator

Business Office Administrative Coordinator (Bookkeeping & Records Focus)

Administrative Assistant & Office Coordinator

Administrative Coordinator

Administrative and Operations Coordinator

Administrative Coordinator

Accounting / Administrative Coordinator

Administrative Coordinator

Administrative & Program Support Coordinator (ASC II)

Administrative Coordinator for Social Work

Receptionist and Workplace Services Coordinator

Administrative Coordinator

Office Coordinator

Front Office Coordinator

Administrative Coordinator, Graduate Medical Education

Administrative & Clinical Coordinator (Nexus Brain Center)

Security Administrative Coordinator

Front Desk/Hygiene Coordinator

Office Coordinator

Solar Permitting and Applications Coordinator

I want to receive the latest job alert for administrative coordinator in hayward, ca

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