Top 26 Front office specialist Jobs in Hazelwood Mo

Office Operations and Accounts Payable Specialist
Foster & Adoptive Care Coalition —St. Louis, MO
- Weekends as needed
- Background check
- Microsoft Outlook
- Inventory management
- AD&D insurance
- Disability insurance
Quick Apply
Lead Front Desk Sales Specialist
MassageLuXe —Chesterfield, MO
- From $15.50 an hour
- Part-time
- Sales
- Customer service
- English
- Health insurance
- Dental insurance
Quick Apply
Front Desk Specialist/Care Coordinator
Nuvia Dental Implant Center —St. Louis, MO
- $20 - $39 an hour
- Dental office
- BLS Certification
- Data entry
- Paid training
- Disability insurance
Quick Apply
Behavioral Health Urgent Care - Peer Support Specialist
BJC HealthCare —Florissant, MO
- $17.75 - $25.56 an hour
- Weekends as needed
- Urgent Care
- Adults
- No experience needed
- Disability insurance
- Health insurance
12d
Guest Experience Specialist
Marriott International, Inc —St. Louis, MO
- Part-time
- Hotel
- High school diploma or GED
- Front desk
School Support Specialist
City Garden Montessori —St. Louis, MO
- $20 - $21 an hour
- Full-time
- School experience
- Classroom
- CPR Certification
Quick Apply
Hospitality Specialist
Civil Design, Inc. —St. Louis, MO
- $20 - $24 an hour
- Part-time
- Microsoft Word
- Hospitality
- Microsoft Excel
Quick Apply
Guest Experience Expert
Marriott International, Inc —Clayton, MO
- Full-time
- Hotel
- High school diploma or GED
- Front desk
12h
Administrative Support Specialist
Precision Point Metrics Management Company —St. Louis, MO
- $20 - $24 an hour
- Full-time
- Mid-level
- Office
- Organizational skills
Quick Apply
Front Office Specialist
Eye Care Partners Career Opportunities —St. Louis, MO
- Full-time
- Background check
- Microsoft Outlook
- HIPAA
- Paid parental leave
- Paid holidays
Quick Apply
5d
Full-Time Client Care Specialist
JDE Capital LLC —Brentwood, MO
- $18 - $22 an hour
- Full-time
- Organizational skills
- Entry level
- Paid training
- Health insurance
Quick Apply
13d
Admissions Specialist - School of Law
Washington University in St. Louis —St. Louis, MO
- $49,700 - $82,100 a year
- Extended hours
- Pass drug screening
- Mid-level
- Office
- Commuter assistance
- Employee assistance program
Front Office Specialist
Clarkson Eyecare —St. Louis, MO
- Full-time
- Background check
- Microsoft Outlook
- HIPAA
- Paid parental leave
- Paid holidays
Quick Apply
5d
Niebur Front Desk Opening Staff (Member Specialist)
Young Mens Christian Association —Edwardsville, IL
- $18 an hour
- CPR Certification
- Computer literacy
- BLS Certification
Clinic Front Desk Administrator / Childcare Specialist
UMSL —St. Louis, MO
- $16 an hour
- Full-time
- High school diploma or GED
- Clinic
- Bachelor's degree
- Paid parental leave
- Disability insurance
Front Desk Sales & Client Experience Specialist
Dance Pizazz —Saint Charles, MO
- $15 - $20 an hour
- Part-time
- 18 years or older
- No experience needed
- In-person
- Opportunities for advancement
Quick Apply
17h
Guest Specialist
Captain D's Seafood Restaurant —Arnold, MO
- $15 - $16 an hour
- Part-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- 401(k)
- Flexible schedule
Quick Apply
Senior Service Specialist
Opensity Solutions —St. Louis, MO
- Up to $19 an hour
- Full-time
- Hospitality
- Ability to walk for extended periods
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
12d

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Sales Support Specialist (B2B)
Health Payer Consortium —St. Louis, MO
Prior support of field or outside sales teams. Proficient with standard business tools (Microsoft Office or Google Workspace). 401(k) with company match.
$40,000 - $70,000 a year
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Lead Front Desk Sales Specialist
MassageLuXe —Chesterfield, MO
Greeting and warmly welcoming our clients. Maintaining a positive, upbeat, welcoming atmosphere in the Spa for both clients and other team members.
From $15.50 an hour
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Don’t underestimate the impact you can make on every patient’s care experience, even before they leave the waiting room. High School Diploma or GED.
$16 - $19 an hour

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Office Operations and Accounts Payable Specialist

Foster & Adoptive Care Coalition
St. Louis, MO

Quick Apply

Job Details

Full-time

Benefits

AD&D insurance
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Vision insurance
Employee discount
Life insurance

Qualifications

Teamwork
Interpersonal skills
Professional ethics
Administrative experience
Cultural competency
Attention to detail
Organizational skills
Child abuse reporting laws

Full Job Description

Summary of Position

This position serves as the operational hub of the Foster & Adoptive Care Coalition. The Office Operations & Accounts Payable Specialist is responsible for providing exceptional reception and customer service, coordinating day-to-day office operations, managing facility vendors, maintaining office readiness, supporting safety preparedness, and providing transactional bookkeeping support. The position is stationed at the front desk full-time while dedicating approximately 16 hours each week to finance support functions. The position does not process payroll, access confidential employee compensation information, or approve financial transactions.

Essential Functions & Responsibilities

Reception & Customer Experience

Serve as the first point of contact for visitors, families, partners, donors, volunteers and vendors.
Answer and route calls; greet and assist in a welcoming manner.
Manage visitor sign-ins.
Maintain an attractive reception area and waiting spaces.
Coordinate mail, shipping, deliveries and courier services.

Office Operations

Coordinate conference room calendars and partner meetings.
Reset conference rooms and focus rooms daily and after meetings.
Maintain office forms, signage and common areas.
Maintain office supply, breakroom and operational inventory.

Building & Vendor Coordination

Serve as liaison with building management.
Coordinate snow removal, janitorial services, landscaping, maintenance, HVAC, repairs and vendor access.
Monitor building readiness and report facility concerns to the appropriate personnel.

Finance Support (Approx. 16 hours/week)

Enter Accounts Payable invoices into Bill.com.
Manage vendor records, invoice coding and document retention.
Support Accounts Receivable including customer maintenance and recurring contract invoices.
Enter and code corporate credit card transactions using naming conventions.
Review reimbursement requests for receipts, coding, notes and budget approvals.
Co-manage Bill.com workflows for A/P, A/R and reimbursements.
Does not process payroll, access payroll records, reconcile bank accounts or approve expenditures.

Safety & Emergency Preparedness

Schedule and coordinate fire drills and tornado drills.
Maintain evacuation maps, emergency postings and safety supplies are on hand.

Agency Accountability

Completes daily activity log.
Maintains an up-to-date Outlook calendar.
Adheres to the Coalition’s Shared Values, Employee Code of Conduct, and Employee Code of Ethics.

Department Specific/Non-Essential Functions

Other duties as assigned, with or without accommodations.
Supports the Coalition’s mission – attends special events, training events, and other “all hands-on deck” activities.
Answers and responds to phone calls, emails, and inquiries regarding the Coalition services while in the office. Completes ongoing education and training as approved by or assigned by supervisor.

Supports other agency staff as necessary to meet agency goals.

Qualifications & Requirements Education

Associate degree preferred; equivalent experience considered.
3-5 years of office administration, customer service, and bookkeeping experience preferred. .

Experience, Skills & Qualifications

3-5 years of office administration, customer service, and bookkeeping experience preferred.
Excellent written communication skills.
Strong customer service, organizational skills, confidentiality, and attention to detail.
Ability to manage multiple projects simultaneously.
Able to work independently as well as collaborate across all organization departments.
Proficiency with Microsoft Office, including Outlook, PowerPoint, Word.
Knowledge of Bill.com or other cloud-based financial operation platform

Additional Skills/Competencies necessary to carry out services to the service population’s culture and socio-economic characteristics.

Requires an understanding of diversity (racial, ethnic, religious, socio-economic, etc.) as well as sensitivity to the situations of the children and families the organization serves.
Stresses a respect for the confidentiality of the children and families the organization serves.
Requires a clean criminal history.
Must fulfill the responsibility as a mandated reporter in the State of Missouri.
Behaves with integrity, demonstrates high ethical standards, and displays a positive image of the Foster and Adoptive Care Coalition.
Demonstrates accountability for results and keeps commitments to others.

Organizational Relationships/Scope

This position is a member of the Operations Team and reports to the Chief Operating Officer. Collaborative consultation will be sought from all teams.

Working Conditions

This is an in-office position entails work in the office as well as in the community.
The physical requirements of this job include sitting, standing, walking, climbing stairs, lifting up to 25 lbs., pulling and/or pushing on occasion.
Use of automobiles for local travel to multiple sites is required.
The Coalition office is considered home-base with primary office hours Monday-Friday 8:30 AM – 4:30 PM CST. The hours for this position will be 8:00 AM to 4:30 PM with a 30-minute lunch.
This position requires flexibility. Evening and weekend hours may be required to meet the expectations of this position.

Agency Shared Values

Employees of the Foster & Adoptive Care Coalition agree to hold themselves and their colleagues to the following values:

We insist on fairness and respect. We are deliberate in ensuring everyone has safety, opportunity, access, and support to be heard.
We are family. We are connected and support one another in meeting the needs of our own families and the families we serve. We assume the best and are committed to each other.
We celebrate difference and harness its power. Every viewpoint is heard and honored. We are stronger because of our differences.
We are intentional about knowing better and doing better, using innovation and solution-focus approaches with courageous passion and excellence.
We respect, leverage, and engage everyone’s unique strengths and talents so each individual can contribute to their full potential.
We are an agency built on integrity, maintaining a culture of trust, respect, transparency, and honesty. We walk in our truth and uphold ethical standards.
We stand up for each other and what is right for our clients and stakeholders with truth, vulnerability, and accountability.
We develop and maintain authentic relationships by being flexible and open-minded and maximizing the strengths of everyone in the team to accomplish the best outcome for our children and families. Everyone contributes in leadership.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.

Benefits:

401(k)
AD&D insurance
Dental insurance
Disability insurance
Employee discount
Health insurance
Life insurance
Paid time off
Parental leave
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

front office specialist jobs in hazelwood mo

Office Operations and Accounts Payable Specialist

Lead Front Desk Sales Specialist

Front Desk Specialist/Care Coordinator

Behavioral Health Urgent Care - Peer Support Specialist

Guest Experience Specialist

School Support Specialist

Hospitality Specialist

Guest Experience Expert

Administrative Support Specialist

Front Office Specialist

Full-Time Client Care Specialist

Admissions Specialist - School of Law

Front Office Specialist

Niebur Front Desk Opening Staff (Member Specialist)

Clinic Front Desk Administrator / Childcare Specialist

Front Desk Sales & Client Experience Specialist

Guest Specialist

Senior Service Specialist

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