POSTING DATE: August 11, 2026
ANTICIPATED POSITIONS: 1.0 Administrative Assistant – 10 Month
SALARY: $24.72 - 26.99/hr ( Based on the 25-29 UPSEU Contract)
APPLICATION DEADLINE: Open until Filled
The Hebron Board of Education has a 10-month/year Administrative Assistant opening at Hebron Elementary School.
Position Summary:
Performs varied administrative assistant and clerical office support work of a responsible and confidential nature under the direction of the administration; assists in organization and administration of school activities, programs and operations as assigned; interacts with students; teachers and other school staff; parents/guardians/central office and the public; knowledge of Board of Education and District policies and procedures.
How to Apply:
Applicants who wish to apply can visit our website www.hebron.k12.ct.us – Hebron Public Schools website / Quick Links/ Employment /OPEN VACANCIES link to view and apply. You will be required to complete the application and upload a copy of your resume, up to three (3) current letters of reference and active certification (if applicable). Candidates will be required to undergo a background check.
Supervisor/Evaluation:
The administrative assistant works under the direction and supervision of the building administration.
Duties & Responsibilities:
· Plan and organize work according to established or standard district office procedures
· Establish task priorities within work assignment; ability to meet deadlines
· Organize and assemble material; compile data; establish and maintain confidential information as directed; record and file documents
· Word process reports, letters, forms and routine correspondence; copy and distribute such documents as student and staff records, student referral forms, lists, purchase orders and other reports as required
· Receive and follow verbal or written instructions from building administration as to priority of directives
· Answer telephone, take messages, direct callers or visitors and answer procedural questions based on knowledge of Board of Education and district policies, regulations and practices
· Screen and greet parents/guardians, students or visitors to ascertain nature of business; direct parents/guardians/students or visitors to appropriate school or district staff
· Demonstrate thorough knowledge relative to school and district safety and security practices and protocols; assist administrators and Central Office staff as directed
· Prepare statistical and narrative reports; demonstrate ability to acquire working knowledge of regulations and legal requirements applicable to schools, including CT State Department of Education interfacing applications
· Establish task priorities within work assignments, demonstrating initiative; sound judgement and effective problem-solving skills; ability to work independently with minimal direction
· Assist in budget preparation and oversight, as appropriate, utilizing spreadsheets and data applications related to district budget protocols
· Assist in the monitoring of school line item accounts as appropriate; maintains ledgers and balance accounts
· Coordinate appointments and usage of building spaces by approved outside groups, per Board of Education and district policy and practice
· Order supplies, prepare and record purchase orders, payment vouchers and receiving reports as appropriate
· Follow up with vendors regarding partial or delayed purchase orders
· Serve as primary contact for new student enrollment; enter and maintain accurate and current student census information in school and district data base
· Maintain inventory of office supplies and initiate re-orders as needed
· Organize materials for publication such as school schedules, catalogs and/or brochures/pamphlets or on-line information as directed
· Schedule student or staff meetings, including PPT and/or Section 504 meetings
· Record and provide information regarding daily student and staff absences; distribute appropriate reports documenting student and staff absences
· Assist in substitute coverage process as appropriate to ensure that certified and non-certified staff absences are filled with appropriate substitute staff
· Assist administration and Central Office staff to ensure implementation of all student school transportation procedures and tasks associated with student field trips
· Process variety of student information, including student records, specific files, PPS data, library/media information, transportation lists, etc.
· Prioritize mail/email upon receipt and organize for administrators’ review and approval; ensure that information is promptly distributed appropriately for processing
· Establish and maintain accurate filing system
· Assist other administrative assistant staff as necessary to provide coverage
· Maintain friendly and professional demeanor with students, school and district staff, parents/guardians, central office and the public
· Provide needed support to students, including supervise when necessary
· Organize, manage, and communicate dismissal information
· Process DCF Background checks for volunteers, communicate results to teachers
· Collaborate and assist colleagues and community organizations (AHM, PREP, PTA)
· Perform other duties and responsibilities as may be assigned by the building administrators
Skills, Knowledge and Abilities:
· SKILLS required: perform multiple, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment, including utilizing pertinent software applications; planning and managing projects; and preparing and maintaining accurate records.
· KNOWLEDGE: to satisfactorily perform the functions of the job includes: business telephone etiquette; concepts of grammar and punctuation; satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; multitasking; meeting deadlines and schedules; working with frequent interruptions; setting priorities; working as part of a team; making independent decisions.
· ABILITY: to schedule a number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; Ability is also required to work with a significant diversity of individuals and/or groups. Problem solving with data requires independent interpretation of guidelines.
Qualifications:
· High School Diploma or GED
· Minimum of three years of progressively responsible administrative/clerical experience including two years of secretarial experience work experience
· Prior experience in an educational setting is desirable
· Excellent verbal and written communication skills
· Speak and comprehend verbal and written Standard English
· Excellent interpersonal and problem-solving skills
· Ability to maintain confidentiality in all matters related to students and staff
· Calm demeanor in crisis situations
· Knowledge of district software applications such as Microsoft Word, Excel, Publisher; Frontline/Applitrack; and Google Suite
Benefits Offered:
- Paid Time Off: Includes sick and personal time.
- Comprehensive Health Coverage: Medical, dental, and vision insurance options.
- Health Savings Account (HSA): Available with enrollment in the medical plan.
- Financial Protection: Employer-provided Life Insurance and optional Long-Term Disability.
- Retirement Plans: 403(b) plan and a Town Pension Plan (subject to vesting period)
Physical Requirements:
Must have the physical ability to execute the full performance of duties for the position, including but not limited to: reaching, some lifting, standing, walking, carrying, bending, stooping, kneeling, crouching, sitting, and/or crawling.
Note: The above job description is illustrative and not all-inclusive of tasks and responsibilities of the position.
Non-Discrimination
The Hebron Board of Education is committed to a policy of equal opportunity/affirmative action for all qualified persons. The Hebron Board of Education does not discriminate in any employment practice, education program, or educational activity on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability (including, but not limited to, intellectual disability, past or present history of mental disorder, physical disability or learning disability), genetic information, access to Boy Scouts or other Designated Youth Groups or any other basis prohibited by Connecticut State and/or Federal nondiscrimination laws.
Inquiries regarding the Hebron Board of Education’s nondiscrimination policies should be directed to:
Dr. Donald Briere
Title IX and Section 504 Coordinator
Hebron Public Schools
580 Gilead Street, Hebron, Connecticut 06248
860-228-2577
Job Type: Full-time
Pay: $24.72 - $26.99 per hour
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
