Top 339 Administrative assistant Jobs in Hermitage, Tn

Administrative Assistant, Experiential Education - College of Pharmacy
Lipscomb University —Nashville, TN
- Background check
- Google Workspace
- Microsoft Outlook
Quick Apply
3d
Program Coordinator, Undergraduate - College of Leadership and Public Service
Lipscomb University —Nashville, TN
- Writing skills
- Office
- Windows
Quick Apply
Onsite Tablet and Administrative Support
G5 Tek Solutions, LLC —Nashville, TN
- $18 - $20 an hour
- Full-time
- Background check
- Microsoft Excel
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
4d
Administrative Assistant
KOORSEN FIRE & SECURITY INC. —Nashville, TN
- $19 - $25 an hour
- Full-time
- Background check
- Microsoft Outlook
- Addiction Medicine
- Paid holidays
- 401(k)
Quick Apply
Administrative Assistant
We Grow Hair —Brentwood, TN
- $16 - $18 an hour
- Part-time
- CRM software
- Background check
- Microsoft Outlook
- Paid time off
Quick Apply
EXECUTIVE ADMINISTRATIVE ASSISTANT 2 - 79502
Human Services —Nashville, TN
- $67,764 - $108,060 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Research
- Office
7d
Administrative Assistant
Elliott Electric Supply —Mount Juliet, TN
- Full-time
- Microsoft Excel
- Computer literacy
- Office
Administrative / Office Assistant
SSI Fire & Safety Holdings, LLC. —Nashville, TN
- 8 hour shift
- Microsoft Outlook
- Computer literacy
- Office
- Wellness program
- Health savings account
Quick Apply
Administrative Assistant
Dialysis Clinic, Inc. —Nashville, TN
- $18 - $20 an hour
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- HIPAA
- Paid training
- Wellness program
Quick Apply
Receptionist/Administrative Assistant
Busforsale LLC —Goodlettsville, TN
- $23.11 - $27.83 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid time off
Quick Apply
5d
Office Assistant
Passports & Extras —Nashville, TN
- $15 - $18 an hour
- Temporary
- Google Workspace
- Computer literacy
- Office
Quick Apply
13d
Branch Office Administrator
Edward Jones —Smyrna, TN
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Administrative Assistant
Simpson Strong-Tie Company Inc. —Gallatin, TN
- $23.46 - $35.19 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- Paid jury duty
- Health insurance
Quick Apply
3h
Receptionist
Cedar Creek Post Acute —Mount Juliet, TN
- Part-time
- Basic math
- Microsoft Office
- Administrative experience
Quick Apply
19h
Administrative Assistant
Beaman Toyota —Nashville, TN
- $20 an hour
- Dealership
- Word processing
- Administrative experience
- Paid training
- Paid holidays
Quick Apply
Administrative Assistant / Clerical
RHA Health Services, LLC —Nashville, TN
- Full-time
- Microsoft Outlook
- Ability to walk for extended periods
- Office
- Health insurance
- Paid time off
Quick Apply
12d
Administrative Assistant
Prexel LLC —Nashville, TN
- $24.33 - $29.31 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- Administrative experience
Quick Apply
14d
Administrative Assistant
HCA Healthcare —Nashville, TN
- Full-time
- Mid-level
- 3 years
- Organizational skills
- Employee stock purchase plan
- Disability insurance
Quick Apply
HVAC Dispatcher/ Office Assistant
K&S Heating and Air —Mount Juliet, TN
- $18 - $25 an hour
- Full-time
- Computer literacy
- Office
- Residential
- Health insurance
- Dental insurance
Quick Apply
18h
Personal Assistant
Gordon Construction Inc —Mount Juliet, TN
- $23.43 - $28.21 an hour
- Full-time
- Microsoft Excel
- Writing skills
- Mid-level
- Health insurance
- 401(k)
Quick Apply
2d

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Administrative Assistant, Experiential Education - College of Pharmacy

Lipscomb University -
Nashville, TN

Quick Apply

Job Details

3 days ago

Qualifications

Google Workspace
Microsoft Outlook
Spreadsheets

Full Job Description

Provides dedicated administrative support for online pathway experiential education under the direction of the Director of Online Pathway and in coordination with the Office of Experiential Education.

Student Compliance Tracking and Documentation

Maintain and update confidential student health and compliance records for online pathway students, including immunizations, titers, TB testing, CPR certification, background checks, drug screens, insurance, and site-specific requirements.
Monitor compliance expirations and send reminders to students to ensure rotation eligibility.
Track state-specific, site-specific, and health-system onboarding requirements for students completing rotations outside the local area.
Enter and update compliance data in CORE ELMS and other systems as directed.
Uphold FERPA and university data security policies.

Affiliation Agreement Tracking and Follow-Up

Maintain organized tracking system for affiliation agreements related to online pathway experiential sites.
Follow up with sites, preceptors, legal offices, and internal stakeholders to confirm agreement status and execution timelines.
Notify the Director of Online Pathway and OEE leadership of pending or expired agreements.
Maintain records of agreement terms, expiration dates, and required site documentation.

Student Onboarding Coordination

Coordinate onboarding logistics for online pathway students, including document collection, site-specific portal registration, training modules, and background check completion.
Prepare and distribute onboarding checklists, instructions, and deadline reminders.
Troubleshoot common onboarding barriers (e.g., incomplete forms, portal access issues, missing documentation).
Maintain accurate onboarding status in CORE ELMS and provide regular updates to the Director of Online Pathway.

Site and Preceptor Communication Support

Serve as an administrative point of contact for online pathway students and preceptors regarding onboarding requirements, compliance documentation, and rotation logistics.
Respond to routine inquiries and escalate complex issues to the Director of Online Pathway or OEE Coordinator.
Send follow-up communications to students and sites regarding missing documentation, upcoming deadlines, or site-specific requirements.
Support relationship management with out-of-state and out-of-area experiential partners through timely and professional communication.

Financial and Payment Processing Support

Maintain records of preceptor site fees, stipends, and invoices related to online pathway experiential education.
Process payment requests and coordinate with Finance/Procurement on vendor setup and invoice reconciliation.
Track budget expenditures and maintain organized financial documentation in accordance with university procedures.

Data Entry, Reporting, and Administrative Support

Enter and update student, site, preceptor, and placement data in CORE ELMS and other OEE systems.
Run compliance, onboarding, and placement reports as requested by the Director of Online Pathway or Associate Dean.
Assist with preparing materials, communications, and documentation to support online experiential program operations.
Provide general administrative support to the Office of Experiential Education as needed.

Minimum Qualifications

Associate's or Bachelor's degree
Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace
Strong attention to detail and ability to manage multiple deadlines
Excellent written and verbal communication skills
Ability to handle confidential student information with discretion
Ability to work independently and follow through on assigned tasks

Preferred Qualifications

1–2 years of administrative support, data entry, records management, or program coordination experience
Experience in higher education, healthcare administration, or academic program support
Familiarity with student information systems or experiential education platforms (e.g., CORE ELMS)
Experience with compliance tracking, onboarding coordination, or student records management
Experience with invoice processing or financial record-keeping
Knowledge of FERPA

Key Competencies

High attention to detail and accuracy in record-keeping
Strong organizational and time management skills
Ability to prioritize tasks, manage deadlines, and follow up independently
Professional and responsive communication with students, preceptors, and external partners
Discretion and confidentiality in handling sensitive student and site information
Collaborative team player who can support multiple roles within OEE
Alignment with Lipscomb University's Christian values and mission

Experience

Preferred

1–2 years of administrative support, data entry, records management, or program coordination experience Experience in higher education, healthcare administration, or academic program support Familiarity with student information systems or experiential education platforms (e.g., CORE ELMS) Experience with compliance tracking, onboarding coordination, or student records management Experience with invoice processing or financial record-keeping Knowledge of FERPA

Education

Required

Bachelors or better

Preferred

Associates or better

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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Refine Your Search

administrative assistant jobs in hermitage, tn

Administrative Assistant, Experiential Education - College of Pharmacy

Program Coordinator, Undergraduate - College of Leadership and Public Service

Onsite Tablet and Administrative Support

Administrative Assistant

Administrative Assistant

EXECUTIVE ADMINISTRATIVE ASSISTANT 2 - 79502

Administrative Assistant

Administrative / Office Assistant

Administrative Assistant

Receptionist/Administrative Assistant

Office Assistant

Branch Office Administrator

Administrative Assistant

Receptionist

Administrative Assistant

Administrative Assistant / Clerical

Administrative Assistant

Administrative Assistant

HVAC Dispatcher/ Office Assistant

Personal Assistant

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