Top 1184 Administrative assistant Jobs in Herndon Va

Office Administrator
Atlantic Contracting & Material Co, Inc —Chantilly, VA
- $18 - $22 an hour
- Full-time
- Spanish
- 5 years
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
12d
Customer Service Coordinator (Customer Service Liaison)
California Closets CCO —Chantilly, VA
- $19 an hour
- Full-time
- Maintenance
- Business Administration
- 1 year
- Paid holidays
- Health insurance
Quick Apply
Trade Show Assistant
The Association for Packaging and Processing Technologies —Herndon, VA
- $50,000 - $55,000 a year
- Full-time
- Hybrid work
- Bachelor's degree
- Travel
- Organizational skills
- 401(k) matching
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11d
Part-Time Hubzone Office Admin/Receptionist
DH Technologies —Leesburg, VA
- $15 - $20 an hour
- Part-time
- Background check
- Computer literacy
- Office
- Flexible schedule
Quick Apply
Executive Assistant
Associates of St. John Bosco —Herndon, VA
- $18 - $20 an hour
- Part-time
- Hybrid work
- Google Workspace
- Mid-level
- Communication skills
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Administrative Assistant I
Fairfax County Public Schools —Fairfax County, VA
- $49,769 - $86,111 a year
- Full-time
- Classroom
- High school
- Writing skills
6d
Administrative Assistant
Mehigan Law Group PLLC —Reston, VA
- $25.01 - $30.12 an hour
- Part-time
- Hybrid work
- Google Workspace
- Microsoft Outlook
- Inventory management
- Paid time off
- Flexible schedule
Quick Apply
Administrative Assistant I (School-Based) (Part-Time)
Loudoun County Public Schools —Sterling, VA
- $22.47 - $23.87 an hour
- 8 hour shift
- Word processing
- English
- Office
Contracts/Administrative Support Specialist (Remote)
Maximus —Tysons, VA
- $22.45 - $32.20 an hour
- Remote
- Mid-level
- High school diploma or GED
- Travel
- Paid holidays
- Disability insurance
Administrative Assistant I (School-Based)
Loudoun County Public Schools —Sterling, VA
- $22.47 - $23.87 an hour
- Full-time
- Word processing
- English
- High school diploma or GED
Program & Operations Coordinator
UC Institute on Global Conflict and Cooperation —Washington, DC
- $32.75 - $34.06 an hour
- Part-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
8d
Executive Administrative Assistant
Gray & Associates —McLean, VA
- $40,000 - $50,000 a year
- Full-time
- Clean driving record
- Customer service
- Office
- Mileage reimbursement
- Paid holidays
Quick Apply
2d
Accounting Administrative Assistant
American Accounting Services —Gainesville, VA
- $20 - $25 an hour
- Full-time
- Background check
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
13d
Administrative Assistant II
Fairfax County Public Schools —Fairfax County, VA
- $55,342 - $95,754 a year
- Full-time
- High school
- Writing skills
- English
5d
Administrative Assistant III - Readvertisement
Fairfax County Public Schools —Fairfax County, VA
- $59,973 - $103,768 a year
- Full-time
- High school
- Writing skills
- English
Front Desk Administrative Assistant
Core IV —Herndon, VA
- $18 - $20 an hour
- Part-time
- Administrative experience
- Clinic
- In-person
Quick Apply
13d
Administrative Assistant
Iridium Satellite, LLC —Leesburg, VA
- $60,000 - $80,000 a year
- Weekends as needed
- Hybrid work
- Microsoft Outlook
- Office
- High school diploma or GED
- Paid parental leave
- Paid holidays
Administrative Assistant
Northrop Grumman —McLean, VA
- $66,600 - $111,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Office
- Travel reimbursement
- Paid holidays
3d
Administrative/School Finance Assistant
Fairfax County Public Schools —Fairfax County, VA
- $55,342 - $95,754 a year
- Full-time
- Writing skills
- English
- Research
6d
Administrative Assistant
Goel & Anderson LLC —Reston, VA
- Mid-level
- Office
- Administrative experience

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Office Administrator

Atlantic Contracting & Material Co, Inc
Chantilly, VA

Quick Apply

Job Details

Full-time
$18 - $22 an hour
12 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Life insurance
Retirement plan

Qualifications

Spanish
Customer communication
Teamwork
Writing skills
English
High school diploma or GED
Construction industry experience

Full Job Description

Company Description

Atlantic Contracting & Material Co., Inc. is a general contractor based in the Washington Metropolitan Area. Specializing in heavy and highway construction in the public and private sector.

Role Description

This is a full-time, on-site position for an Office Administrator, located in Chantilly, VA. The Office Administrator will manage daily administrative tasks such as organizing office operations, maintaining office equipment, coordinating schedules, and providing customer service support. Responsibilities will also include efficient communication within the team, liaising with vendors and stakeholders, and ensuring smooth daily office operations in a dynamic work environment.

Key Responsibilities

Provide professional customer service and positive interactions while serving as primary point of contact with everyone who corresponds with senior management and leadership in a region, business unit, or project.
Maintain appropriate confidentiality in all matters and communicate appropriate level of information to preserve security and escalate concerns to senior management and leadership.
Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery (e.g., letterhead, business cards, envelopes).
Manage the Accounts Payable process between office and field teams.
Assist new employees with onboarding paperwork and job-specific documentation.
Coordinate day‑to‑day administrative takes such as permits, payroll, and mail.
Complete HR administrative tasks and reporting, including onboarding, compliance, benefits, and termination paperwork.
Edit and assemble documents and reports for department head/manager.
Assist with general office inquiries from staff, owners, and others; provide proactive escalation as appropriate.
Maintain knowledge of business unit/headquarters’ historical information (e.g., use of vendors, event sponsorships, industry memberships/activities, client, and staff events) to support managerial related decision-making.
Arrange travel reservations, business accommodations, prepare itineraries.
Maintain organized filing systems and coordinate document retrieval schedules.
Order supplies to support office needs.
Assist with special projects and coordinate events.
Apply critical thinking and problem-solving skills to daily activities and keep executive apprised of office operations, related issues, and/or changes as appropriate.
Maintain Notary Public commission and manage corporate seal with discretion. (The Company will sponsor)
Establish Standard Operating Procedures (SOP) for role in partnership with Team to contribute new ideas and share great practices for continuous improvement and effectiveness of team and share for use by entire job family.
Process department head/manager’s expense reports.
Prepare, submit, reconcile, and track accurate, timely expense reports; assess for policy compliance, accuracy of documentation, and provide timely submission.
Other activities, duties, and responsibilities as assigned.

Qualifications

Associate’s degree, High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other related industry, required
Administrative Certification, desired
High degree of detail, accuracy, and organizational skills
High standards of accountability and integrity, maintain confidential information, and exercise discretion
Excellent interpersonal communication, professional presentation, and persuasion skills to confidently engage and influence at senior levels; engage with teams, vendors, and with all organizational levels
Approachable, proactive, positive, and professional
Professional communication skills, advanced business writing, editing and proofreading skills
Strong ability to prioritize responsibilities for self and others
Proactive follow-up practices and capable of managing competing projects, events, and tasks with demanding time frames
Excellent critical thinking skills, use sound judgment to assess conflicts and solve problems
Excellent computer and database skills, Microsoft Office suite of applications, and collaboration tools
Regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Bilingual English/Spanish written and verbal desired
Commissioned Notary Public, desired (Company will sponsor)

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
401k
Paid Time Off

Pay: $18.00 - $22.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Retirement plan

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in herndon va

Office Administrator

Customer Service Coordinator (Customer Service Liaison)

Trade Show Assistant

Part-Time Hubzone Office Admin/Receptionist

Executive Assistant

Administrative Assistant I

Administrative Assistant

Administrative Assistant I (School-Based) (Part-Time)

Contracts/Administrative Support Specialist (Remote)

Administrative Assistant I (School-Based)

Program & Operations Coordinator

Executive Administrative Assistant

Accounting Administrative Assistant

Administrative Assistant II

Administrative Assistant III - Readvertisement

Front Desk Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative/School Finance Assistant

Administrative Assistant

I want to receive the latest job alert for administrative assistant in herndon va

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