Top 25 Senior administrative assistant Jobs in Hialeah, Fl

Executive Coordinator, Strategy & Operations
Chen Medical Associates —Miami, FL
- $91,165 - $130,235 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Basic math
- Opportunities for advancement
Senior Administrative Assistant
University of Miami —Miami, FL
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Sr. Administrative Assistant
University of Miami —Miami, FL
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Sr. Administrative Assistant (H)
University of Miami —Miami, FL
- Full-time
- Office
- Typing
- Budgeting
- Health insurance
- Dental insurance
Senior Coordinator Administrative Services
Florida International University —Miami, FL
- $55,000 - $62,000 a year
- Online Application
- Background check
- Office
- 3 years
9d
Sr. Administrative Assistant - Full Time - Bascom Palmer Eye Institute- Miami, FL
University of Miami —Miami, FL
- Full-time
- Mid-level
- 3 years
- High school diploma or GED
- Health insurance
- Dental insurance
Senior Coordinator Administrative Services - Office of the Controller
Florida International University —Miami, FL
- $55,000 - $63,500 a year
- Online Application
- Background check
- Microsoft Outlook
- Computer literacy
Ops Senior Admin Assistant Thurs-Sun 6:00AM-4:00PM EST ( Remote local to Miami )
UPS —Miami, FL
- Full-time
- Microsoft Word
- 18 years or older
- Microsoft Excel
5d
Practice Assistant - Corporate
Holland & Knight LLP —Miami, FL
- Full-time
- Background check
- Administrative experience
- Bachelor's degree
- Profit sharing
- Paid parental leave
Senior Executive Assistant-Administration-FT-Days-BHC #29863
Broward Health —Fort Lauderdale, FL
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Senior Executive Assistant, Facilities Management
Broward College —Davie, FL
- $50,000 - $60,000 a year
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Paid parental leave
Sr Development Coordinator, Foundation - Administration. FT
Baptist Health South Florida Foundation —Coral Gables, FL
- $23.21 - $29.48 an hour
- Weekends as needed
- Mid-level
- High school diploma or GED
- Bachelor's degree
- Wellness program
- Health insurance
14d
Program Coordinator
Golden Horizon Home Care —Miami, FL
- $40,000 - $45,000 a year
- Full-time
- Spanish
- Customer service
- Office
- Health insurance
- 401(k)
Quick Apply
10d
Activity Coordination Assistant
Conviva Senior Primary Care —Miami, FL
- $38,000 - $45,800 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Paid parental leave
- Paid holidays
Office Services Sr Coordinator
CBRE —Fort Lauderdale, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
9d
Senior Commercial Administrative and Marketing Coordinator
Colliers International —Fort Lauderdale, FL
- Full-time
- Marketing
- Mid-level
- Office
12d
Senior Construction Loan Administration Specialist
Seacoast Bank —Miami, FL
- Remote
- 5 years
- Computer literacy
- Residential
Quick Apply
Receptionist
Nspire —Tamarac, FL
- $14.95 - $15.00 an hour
- Part-time
- Office
- High school diploma or GED
- Continuous improvement
- Paid holidays
- Paid time off
Quick Apply

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Executive Coordinator, Strategy & Operations

Chen Medical Associates -
Miami, FL

Apply Now

Job Details

Full-time
$91,165 - $130,235 a year

Benefits

Opportunities for advancement

Qualifications

Writing skills
Executive administrative support
High school diploma or GED

Full Job Description

We’re unique. You should be, too.

We’re changing lives every day. For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts? Do you inspire others with your kindness and joy?

We’re different than most primary care providers. We’re rapidly expanding and we need great people to join our team.

The Executive Coordinator, Strategy & Operations will provide assigned Executive with comprehensive administrative support that encompasses schedule management and travel arrangements with a high-level of professional presence and demeanor. Utilizing discretion and good judgment, the incumbent in this role is responsible for, and expected to, always maintain privacy while handling highly confidential matters. He/She will serve as the primary point of contact for internal and external customers. General supervision is received from the Executive(s) or Leader(s) who reviews work for satisfactory performance of duties and for attainment of desired goals and objectives.

ESSENTIAL JOB DUTIES/RESPONSIBILITIES:

Researches, prioritizes and follows up on incoming issues and concerns. Determines appropriate course of action, referral or response with the direction of the supported leader(s).
Handles and approves credit card reconciliations for all supported positions ensuring all company deadlines are met.
Ensures all meetings, appointments, events, conferences, etc. are up-to-date. Exercises flexibility in scheduling and rescheduling, since last minute changes are inevitable. Promptly and properly documents schedule changes as they occur.
Manages all contacts. With a thorough understanding of who’s who, proactively keeps track of all communication needs for these contacts and prioritizes correspondences based on subject matter, time sensitivity and level of leadership.
Makes all necessary arrangements, as event coordinator, for special events hosted by the Company throughout the year. Some of these activities include:
- Negotiating and securing venue, visiting various venue options and making final selection while considering functionality for the needs of the Company.
- Initiating, coordinating and/or participating in all efforts to publicize and bring awareness of the event.
Makes all travel arrangements for supported leader(s) as a corporate travel coordinator. Some of these duties include:
- Completing all functions related to planning, scheduling and booking travel requests.
- Arranging all travel including air, hotel and ground transportation.
- Creating and maintaining all travel itineraries.
- Administering all changes and cancellations in a timely, cost-effective fashion using independent judgment.
Plans, coordinates and ensures the Leader’s schedule is adhered to and respected. Performs a “gatekeeper” and “gateway” role, creating win-win situations for direct access to the Leader’s time and office.
Performs other related duties as assigned and modified at the leader’s discretion.

KNOWLEDGE, SKILLS AND ABILITIES:

Strong knowledge and understanding of Executive Assistant methods, techniques and procedures.
Knowledge of general office procedures, practices and procedures.
Knowledge of executive protocol and proper order of etiquette in conducting duties with responsible Leader and/or other officials.
Knowledge of business English, spelling and arithmetic.
Knowledge of the responsibilities of an Executive(s) or comparable executive official and the relationship with other (COE) executives, managers and supervisors.
Ability to work under pressure in a fast-paced environment. May be required to be accessible during non-business hours.
Excellent verbal and superior writing skills are essential.
Skills in report presentations.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Adaptable to and flexible with frequent changes.
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Healthcare knowledge a plus.
Strong computer skills using CRM and expert Microsoft Office Product skills (PowerPoint, Excel, Word and Outlook) plus a variety of other word-processing, spreadsheet, database, e-mail and presentation software.
Ability and willingness to travel locally, regionally and/or nationwide up to 10% of the time.
Spoken and written fluency in English.

EDUCATION AND EXPERIENCE CRITERIA:

High school diploma or equivalent required.
Bachelor’s Degree preferred.
A minimum of 3 years’ direct experience supporting a high-level executive position in a busy, innovative and growing environment.

PAY RANGE:

$91,165 - $130,235 Salary

The posted pay range represents the base hourly rate or base annual full-time salary for this position. Final compensation will depend on a variety of factors including but not limited to experience, education, geographic location, and other relevant factors. This position may also be eligible for a bonuses or commissions.

EMPLOYEE BENEFITS

https://chenmed.makeityoursource.com/helpful-documents

We’re ChenMed and we’re transforming healthcare for seniors and changing America’s healthcare for the better. Family-owned and physician-led, our unique approach allows us to improve the health and well-being of the populations we serve. We’re growing rapidly as we seek to rescue more and more seniors from inadequate health care.

ChenMed is changing lives for the people we serve and the people we hire. With great compensation, comprehensive benefits, career development and advancement opportunities and so much more, our employees enjoy great work-life balance and opportunities to grow. Join our team who make a difference in people’s lives every single day.

Current employees, if you want to apply to our internal career site, please click HERE

#LI-Onsite

Apply Now

Refine Your Search

senior administrative assistant jobs in hialeah, fl

Executive Coordinator, Strategy & Operations

Senior Administrative Assistant

Sr. Administrative Assistant

Sr. Administrative Assistant (H)

Senior Coordinator Administrative Services

Sr. Administrative Assistant - Full Time - Bascom Palmer Eye Institute- Miami, FL

Senior Coordinator Administrative Services - Office of the Controller

Ops Senior Admin Assistant Thurs-Sun 6:00AM-4:00PM EST ( Remote local to Miami )

Practice Assistant - Corporate

Senior Executive Assistant-Administration-FT-Days-BHC #29863

Senior Executive Assistant, Facilities Management

Sr Development Coordinator, Foundation - Administration. FT

Program Coordinator

Activity Coordination Assistant

Office Services Sr Coordinator

Senior Commercial Administrative and Marketing Coordinator

Senior Construction Loan Administration Specialist

Receptionist

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