Top 765 Administrative assistant Jobs in Hialeah Fl

Shows Administrative Assistant
Young Musicians Unite —Miami, FL
- $40,000 - $48,000 a year
- Weekends as needed
- Spanish
- Google Workspace
- English
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
Absolute —Fort Lauderdale, FL
- Full-time
- 5 years
- Office
- Administrative experience
10d
Administrative Assistant
AllStar Insurance Services Inc. —North Bay Village, FL
- $45,000 - $60,000 a year
- Full-time
- Spanish
- Mid-level
- Office
- Paid time off
- Professional development assistance
Quick Apply
Executive Personal Assistant
MAHLER PRIVATE STAFFING —Coconut Grove, FL
- $150,000 - $160,000 a year
- Full-time
- 7 years
- Research
- Office
- Dental insurance
- Paid time off
Client Performance Administrative Assistant
Diaz Anselmo & Assoc. PA —Plantation, FL
- Full-time
- Mid-level
- 2 years
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Receptionist
Ryan Specialty —Miami, FL
- $26 - $33 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid parental leave
- Paid holidays
Police Clerk
Hialeah —Hialeah, FL
- $34,492.64 - $69,440.54 a year
- Full-time
- Spanish
- Basic math
- English
10d
Administrative Assistant
BCA WATSON RICE LLP —Miramar, FL
- $45,000 - $55,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Computer literacy
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
5d
Executive Assistant/Bookkeeper
Holly Funding —Hollywood, FL
- $36 - $38 an hour
- Full-time
- Background check
- Microsoft Excel
- Mid-level
- Paid time off
Quick Apply
4d
Accounting Administrative Assistant
HARPER MEYER LLP —Miami, FL
- From $27 an hour
- Full-time
- Spanish
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
1d
Coordinator Administrative Services - 530686
Florida International University —Miami, FL
- $40,000 - $45,000 a year
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Executive Assistant
The Door Shop —Hollywood, FL
- From $20 an hour
- Part-time
- Computer literacy
- Writing skills
- Mid-level
- Health savings account
- Health insurance
Quick Apply
3d
Investor Relations Admin Assistant
Phoenix Energy One, LLC —Fort Lauderdale, FL
- $60,000 - $75,000 a year
- Full-time
- Marketing
- Bachelor of Science
- Office
- Profit sharing
- Health insurance
Quick Apply
RAC FIELD ADMINISTRATIVE ASSISTANT - @ Citadelle Village
Royal American Construction —Miami, FL
- $19 - $23 an hour
- Full-time
- Construction site
- Writing skills
- Basic math
3d
Executive Assistant to the CEO & COO
Andover Properties —Miami, FL
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Travel reimbursement
- Paid holidays
Quick Apply
12d
Administrative Assistant
Design Neuroscience Center —Miami Lakes, FL
- $55,000 - $58,000 a year
- Full-time
- Ability to walk for extended periods
- HIPAA
- Mid-level
Quick Apply
Administrative Assistant- Body Shop - BMW of Pembroke Pines
Holman —Pembroke Pines, FL
- $20.00 - $25.40 an hour
- Full-time
- Microsoft Outlook
- Dealership
- Administrative experience
- Paid jury duty
- Health savings account
Quick Apply
2d
ADMINISTRATIVE SUPPORT ASSISTANT III
Broward County Public Schools —Miramar, FL
- $19.55 - $29.97 an hour
- Bilingual
- School experience
- Computer literacy
11d
Office Assistant
Aerorewinds —Miami Lakes, FL
- $16 - $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Health insurance
- Dental insurance
Quick Apply
13d
Front Office Administrator
MTJ PAINT & BODY SHOP —Miami, FL
- $23.74 - $40.00 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Paid time off
- Flexible schedule
Quick Apply
10d

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Shows Administrative Assistant

Young Musicians Unite
Miami, FL

Quick Apply

Job Details

Full-time
$40,000 - $48,000 a year

Benefits

Paid holidays
Health insurance
Paid time off

Qualifications

Spanish
Google Workspace
Multitasking
English
Administrative experience
Attention to detail
Organizational skills
Event setup
Event on-site coordination

Full Job Description

Shows Administrative Assistant

Young Musicians Unite – Miami, FL | Full-Time | Department Shows| Reports to: Shows Manager

About the Organization

Young Musicians Unite (YMU) provides free, high-quality music education to thousands of students across Miami-Dade's Title I schools. Our mission is to empower youth through music, creativity, and community.

Position Overview

Young Musicians Unite is seeking an organized, energetic, and proactive Shows Administrative Assistant to join our Shows Team. In this full-time role, you'll support the behind-the-scenes work that powers over 200 student-driven performances each year. From scheduling and advancing shows to supporting communication with students, parents, partners, and crew, you’ll be the administrative glue that keeps every event on track.

This is a perfect role for an early-career professional who is interested in live event production, music, education, or nonprofit operations. You’ll learn from a seasoned team, gain hands-on experience, and contribute to performances that make a real impact.

Key Responsibilities

Coordinate Event Logistics

Manage logistical preparation for performances, showcases, festivals, and special events.
Coordinate schedules, venue details, parking information, hospitality, load-in logistics, and production timelines to ensure events are fully prepared in advance.

Manage Documentation

Create, organize, and distribute production documents, including run-of-show schedules, call sheets, event itineraries, crew packets, and production checklists.
Maintain accurate and organized production records across Google Drive, Asana, and internal systems.

Maintain Calendars & Task Tracking

Manage department calendars, production timelines, and internal project trackers.
Ensure deadlines, milestones, and event deliverables remain updated and visible to the Shows & Productions team.

Communicate with Stakeholders

Coordinate communication with instructors, students, parents, venues, vendors, volunteers, and production crews.
Send confirmations, reminders, schedules, arrival instructions, and event updates in a timely and professional manner.

Execute On-Site Event Operations

Provide on-site support during performances, including student check-in, backstage support, signage placement, hospitality setup, green room organization, and event breakdown.
Maintain professionalism and composure while assisting the Shows & Productions team with day-of logistical needs and adjustments.

Coordinate Vendors & Needs

Confirm vendor schedules, staffing needs, rentals, transportation, and production requirements prior to events.
Track outstanding production needs and proactively communicate gaps or concerns to the Shows & Productions Manager.

Maintain Organization & Inventory

Track event materials, production supplies, equipment needs, and inventory usage.
Ensure production materials, storage areas, and digital files remain organized and up to date.

Manage Administrative Follow-Up

Collect receipts, invoices, vendor documentation, and post-event notes following performances.
Maintain accurate event records and assist with post-show reporting and reconciliation processes.

What You Bring

Required Experience & Skills

Strong organization and attention to detail
Excellent communication and interpersonal skills
Ability to manage multiple tasks and deadlines simultaneously
Comfort working in fast-paced event environments
Positive attitude and willingness to take initiative wherever needed
Deep belief in youth development, mission-driven work, and the power of music
Availability for evening/weekend shows
Based in Miami

Preferred Qualifications

Bilingual (Spanish/English)
Familiarity with AV equipment and production systems
Experience in education, youth development, nonprofit, hospitality, or event environments
Experience using Google Workspace and project management systems such as Asana

Compensation and Benefits

Salary commensurate with experience
Health insurance offered and partially covered by YMU
Generous paid time off and holidays
Mission-aligned work environment
Opportunities for professional development

Job Type: Full-time

Pay: $40,000.00 - $48,000.00 per year

To Apply

Please submit your resume and a brief introduction outlining your interest and qualifications to [email protected]. Applications will be reviewed on a rolling basis.

Pay: $40,000.00 - $48,000.00 per year

Application Question(s):

As part of our hiring process, we ask all candidates to complete the Culture Index Survey. The survey takes approximately 10 minutes and is designed to help us better understand your natural work style, communication preferences, problem-solving approach, and how you may fit within the responsibilities of the role. There are no right or wrong answers, and we encourage you to answer honestly based on your natural tendencies. The results are used as one component of our overall hiring process alongside interviews, experience, and qualifications.

Please complete the Culture Index Survey using the link below:

https://go.cultureindex.com/p/58prSSBl7Me97qgZ

Language:

English (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in hialeah fl

Shows Administrative Assistant

Administrative Assistant

Administrative Assistant

Executive Personal Assistant

Client Performance Administrative Assistant

Receptionist

Police Clerk

Administrative Assistant

Executive Assistant/Bookkeeper

Accounting Administrative Assistant

Coordinator Administrative Services - 530686

Executive Assistant

Investor Relations Admin Assistant

RAC FIELD ADMINISTRATIVE ASSISTANT - @ Citadelle Village

Executive Assistant to the CEO & COO

Administrative Assistant

Administrative Assistant- Body Shop - BMW of Pembroke Pines

ADMINISTRATIVE SUPPORT ASSISTANT III

Office Assistant

Front Office Administrator

I want to receive the latest job alert for administrative assistant in hialeah fl

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