Top 352 Office coordinator Jobs in Highland Park Ca

Administrative & Accounting Coordinator
Bespoke Homes —Mar Vista, CA
- $60,000 - $80,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
Home Health Physician Orders Coordinator / Physician Office Liaison
Alleviation Healthcare Services, Inc. —Sherman Oaks, CA
- $27 - $30 an hour
- Email
- Bilingual
- Medical office experience
- Mid-level
- Mileage reimbursement
- Health insurance
Quick Apply
5d
Property Maintenance Coordinator & Scheduler/Office-Office Manager Assistant/Leasing Agent
Trinity Management Inc —Culver City, CA
- $19 - $27 an hour
- Part-time
- Spanish
- Microsoft Outlook
- Computer literacy
- Opportunities for advancement
Quick Apply
Patient Experience Coordinator- Must have medical office experience
SCENTAA —Glendale, CA
- $19.62 - $23.63 an hour
- Full-time
- Microsoft Excel
- Customer service
- Computer literacy
- Health insurance
- Paid time off
Quick Apply
Dental Office Manager / Treatment Coordinator
Healthy Smiles of Norwalk —Norwalk, CA
- $25 - $36 an hour
- Urgently hiring
- Dental office
- Management
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Part-Time Office Coordinator
Guardian News & Media —Los Angeles, CA
- $30 an hour
- Part-time
- Mid-level
- Office
- Administrative experience
Office and Facilities Coordinator
Tokio Marine HCC —Los Angeles, CA
- $25.44 - $34.97 an hour
- Full-time
- Background check
- Customer service
- Mid-level
Office Coordinator
Maxim Healthcare Services Direct —Alhambra, CA
- $24 - $25 an hour
- Full-time
- HIPAA
- Office
- Administrative experience
- Profit sharing
- Commuter assistance
Quick Apply
Care Coordinator/Admin Assistant for LGBTQIA+ Affirming Group Practice
Take Root Therapy —Los Angeles, CA
- $28 - $30 an hour
- Part-time
- Hybrid work
- Background check
- Private practice
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator
The Hollywood Roosevelt Hotel —Los Angeles, CA
- $32.00 - $33.15 an hour
- Full-time
- Hotel
- Entry level
Quick Apply
8d
Sales Fulfillment Coordinator
Traditional —Los Angeles, CA
- From $70,304 a year
- 8 hour shift
- Microsoft Excel
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Services Coordinator
CBRE —Los Angeles, CA
- $55,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
- Health insurance
- Dental insurance
6d
Chair's Assistant & Front Office Coordinator
UCLA —Los Angeles, CA
- $32.20 - $51.36 an hour
- Full-time
- Hybrid work
- Background check
- 18 years or older
- Office
7d
Assistant Production Office Coordinator
Nexstar Broadcasting —Los Angeles, CA
- From $25 an hour
- Part-time
- Microsoft Outlook
- Marketing
- Research
Front Office Coordinator Full Time Days
Hollywood Presbyterian —Los Angeles, CA
- $21.37 - $27.36 an hour
- Full-time
- Acute care
- Hospital
- Writing skills
Quick Apply
Studio Coordinator
Gensler —Los Angeles, CA
- $33.50 - $38.50 an hour
- Overtime
- Microsoft Outlook
- Mid-level
- Office
- Profit sharing
- Paid holidays
Office Coordinator
South Central LA Regional Center —Los Angeles, CA
- $44,929 - $54,612 a year
- Overtime
- Spanish
- Basic math
- English
Quick Apply
Office Services Coordinator
Freeman Mathis and Gary LLP —Los Angeles, CA
- $20.00 - $32.86 an hour
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- Health savings account
- Disability insurance
Quick Apply
Entertainment Coordinator
NBCUniversal —Universal City, CA
- $56,000 - $60,000 a year
- Email
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
1d
Regional Office Coordinator
Chicanos Por La Causa —Los Angeles, CA
- $70,304 a year
- Full-time
- Spanish
- Computer literacy
- Writing skills
- Health savings account
- Paid holidays
7d

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Administrative & Accounting Coordinator

Bespoke Homes
Mar Vista, CA

Quick Apply

Job Details

Full-time
$60,000 - $80,000 a year

Qualifications

Vendor relationship building
Google Workspace
Vendor coordination
Executive administrative support
Scanning
Customer inquiry handling
Invoice payment processing
Vendor relationship management
QuickBooks
Office management

Full Job Description

BESPOKE HOMES CALIFORNIA

Administrative & Accounting Coordinator

Los Angeles, CA | Full-Time | In-Office

Reports to: Financial Controller, Operations Director, Senior Development Manager, Owner

ABOUT BESPOKE HOMES CALIFORNIA

Bespoke Homes California is a luxury residential development company producing designer-driven homes in the $3–6M range across the Westside of Los Angeles — including Mar Vista, Venice, Brentwood, Pacific Palisades, and Santa Monica. We operate as a vertically integrated platform from acquisition through design, construction, and sale, backed by capital through a fund and private capital.

We are a fast-moving, detail-driven team that holds a high standard across every project we touch. This role exists to make sure the business never slows down because of something administrative.

THE ROLE

The Administrative & Accounting Coordinator is a fully in-office position responsible for the financial, organizational, and administrative work that keeps the business running cleanly behind the scenes. You will support senior leadership and project teams across accounting support, document management, project administration, and office operations.

This is not a field role. Your value is in the office — owning the details so the senior team can focus on execution. If you are looking for a role that involves site visits or construction coordination, this is not it.

WHAT YOU WILL OWN

Financial & Accounting Support

Receive, organize, and code invoices to the correct project and GL account as directed by the Controller
Prepare payment runs for Controller approval and follow up with vendors on outstanding invoices
Track project expenses by job cost category to support lender draw submittals
Collect, scan, and file all receipts, bills, and financial documents into the correct folders in real time
Match receipts to credit card transactions to assist with monthly reconciliation
Collect W-9s, insurance certificates, and banking info for new vendors and set them up in the accounting system
Maintain running project cost logs and flag overages to the appropriate team members proactively
Assist with insurance renewals, property tax deadline tracking, and banking administration

Operations & Office Management

Maintain full organization and working knowledge of G-Drive and BOX across all projects and company folders
Organize all company documentation into proper file structures and uphold document standards company-wide
Maintain calendars for senior team members and add all deadlines and reminders proactively
Take detailed, accurate notes in all GC, internal, and company meetings and track all action items through completion — full presence required, no multitasking
Route legal correspondence, contracts, and LLC documentation to the appropriate team members
Handle and route all inbound inquiries from the Bespoke website and main line
Assist with preparation and organization of marketing materials and client presentation packages
Keep the office organized, stocked, and presentable at all times

Project Administration Support

Assist in scheduling meetings with inspectors, surveyors, and vendors
Source vendor bids and maintain up-to-date vendor contact records
Coordinate material orders, track overages, and follow up on outstanding vendor payments
Organize and maintain all project permits, plans, soils reports, and inspection records
Print, pick up, and deliver plans and documents as needed
Manage utility setup, cancellation, and transfer documentation as directed

WHAT THIS ROLE IS NOT

This position does not include field visits, site walks, construction coordination, plan markups, client-facing walkthroughs, acquisitions, or investor relations. If that is the work you are looking for, this is not the right role.

WHO YOU ARE

2–4 years of administrative, office management, or executive assistant experience
Accounts payable experience required — invoice coding, payment runs, and vendor management are day-one responsibilities
Proficient in Google Workspace (Drive, Docs, Sheets, Calendar) and BOX
Experience with QuickBooks or similar accounting software strongly preferred
Exceptionally organized, detail-obsessed, and proactive — you anticipate needs and act before being asked
Discreet and professional when handling sensitive financial, legal, and business information
Experience in real estate, construction, or development is a plus

Bespoke Homes California is an equal opportunity employer.

Pay: $60,000.00 - $80,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

office coordinator jobs in highland park ca

Administrative & Accounting Coordinator

Home Health Physician Orders Coordinator / Physician Office Liaison

Property Maintenance Coordinator & Scheduler/Office-Office Manager Assistant/Leasing Agent

Patient Experience Coordinator- Must have medical office experience

Dental Office Manager / Treatment Coordinator

Part-Time Office Coordinator

Office and Facilities Coordinator

Office Coordinator

Care Coordinator/Admin Assistant for LGBTQIA+ Affirming Group Practice

Office Coordinator

Sales Fulfillment Coordinator

Office Services Coordinator

Chair's Assistant & Front Office Coordinator

Assistant Production Office Coordinator

Front Office Coordinator Full Time Days

Studio Coordinator

Office Coordinator

Office Services Coordinator

Entertainment Coordinator

Regional Office Coordinator

I want to receive the latest job alert for office coordinator in highland park ca

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