Top 563 Administrative assistant Jobs in Highland Park Nj

Administrative Assistant
Rutgers University —Piscataway, NJ
- $52,602.48 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Paid holidays
- Dental insurance
6d
Administrative Assistant to Guidance
Middlesex County Magnet Schools —Piscataway, NJ
- $42,672 - $55,143 a year
- Google Workspace
- Microsoft Excel
- Entry level
- Health insurance
- Dental insurance
2d
Administrative Secretary Engineering
New Jersey Turnpike Authority —Woodbridge, NJ
- $58,445 a year
- Full-time
- Office
- High school diploma or GED
- Typing
- Flextime
- Life insurance
Secretary II - Multiple Vacancies
Rutgers University —Piscataway, NJ
- $28.47 an hour
- Full-time
- Word processing
- Mid-level
- Administrative experience
- Paid holidays
- Dental insurance
Administrative Assistant
DGL GROUP —Edison, NJ
- Microsoft Outlook
- Computer literacy
- QuickBooks
Administrative Assistant - Hybrid
WilkinGuttenplan, P.C. —East Brunswick, NJ
- $58,000 - $72,000 a year
- Overtime
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Data Entry Clerk
Glenway Distribution —Cranbury, NJ
- $24.09 - $29.02 an hour
- Full-time
- Computer literacy
- Office
- Administrative experience
- Health savings account
- Health insurance
Quick Apply
11d
Project Coordinator / Assistant
Insmed Incorporated —Bridgewater, NJ
- $54 - $69 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Employee stock purchase plan
- Disability insurance
Administrative Coordinator II
Rutgers University —Piscataway, NJ
- $54,196 a year
- Full-time
- School experience
- Microsoft Excel
- Mid-level
- Paid holidays
- Dental insurance
3d
Student Assistant (Administrative Support) ) 2 Vacancies
Rutgers University —Piscataway, NJ
- $15.92 - $16.00 an hour
- Part-time
- Administrative experience
- University
- Data entry
- Paid holidays
- Dental insurance
Educational Programs Administrator (Remote)
Lingraphica —Princeton, NJ
- $50,000 - $55,000 a year
- Full-time
- Remote
- Computer literacy
- Mid-level
- Travel
Quick Apply
Administrative & Community Operations Coordinator
Civic League of Greater New Brunswick —New Brunswick, NJ
- $55,000 - $60,000 a year
- Full-time
- Google Workspace
- No background check
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
10d
Administrative Specialist 2, Confidential **REPOST**
New Jersey Courts —Freehold, NJ
- $54,434.49 - $89,181.84 a year
- Full-time
- Hybrid work
- Microsoft Word
- Background check
- Microsoft Excel
- Paid holidays
- Health insurance
Front Desk (Seasonal)
Middlesex County —New Brunswick, NJ
- $18.50 an hour
- Seasonal
- Bilingual
- Administrative experience
- Organizational skills
- Health insurance
- Dental insurance
Executive Assistant (Berkeley Heights, NJ)
Hewlett Packard Enterprise —Berkeley Heights, NJ
- $39.18 - $90.14 an hour
- Full-time
- Hybrid work
- Office
- Project management
- Continuous improvement
9d
Homecare Receptionist
Caring World & Health Services, Inc. —North Brunswick, NJ
- $20 - $25 an hour
- Part-time
- Spanish
- Google Workspace
- Office
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
RSM - Russian School of Mathematics —Edison, NJ
- $22 - $30 an hour
- Part-time
- Microsoft Word
- Office
- 1 year
- Health insurance
- Dental insurance
Quick Apply
Senior Administrative Assistant
Brother International Corporation —Bridgewater, NJ
- $28.85 - $36.00 an hour
- Hybrid work
- 5 years
- Office
- High school diploma or GED
Administrative Assistant
Somerset County NJ —Somerville, NJ
- $40,000 - $50,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Health insurance
Office Manager / Administrative Assistant
aeis llc —South Plainfield, NJ
- $20 - $30 an hour
- Full-time
- Mid-level
- Office
- Finance
Quick Apply

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Administrative Assistant

Rutgers University -
Piscataway, NJ

Apply Now

Job Details

Full-time
$52,602.48 a year
6 days ago

Benefits

Paid holidays
Dental insurance
Employee discount
Life insurance

Qualifications

Civil rights
Computer operation
Confidential information handling
Microsoft Excel
Office activity coordination
Database systems
Microsoft Outlook
Faculty collaboration
Computer literacy
Executive administrative support
Family Educational Rights and Privacy Act (FERPA)
Video conferencing software
Computer hardware
Working with students
Student support
Collaborative technology platforms
Office management
Managing executive calendars
File organization
Video conferencing systems operation
Student counseling support

Full Job Description

Position Details

Position Information

Recruitment/Posting Title

Administrative Assistant

Job Category

URA-AFT Administrative

Department

Rutgers Ombudsman

Overview

The Office of the Ombudsperson for Students is a confidential, impartial, independent, and informal resource for students. The office provides support to students who have new or persistent university-related concerns or issues. The office facilitates fair resolution outcomes by providing: referrals to other university departments, guidance on university policies and federal and state laws, consultation, coaching, conflict resolution, and facilitation services.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Ombuds Office in the New Brunswick campus.

This office is designated as confidential. The Ombuds Office operates under strict principles of confidentiality, neutrality, independence, and informality in accordance with the standards set forth by the International Ombuds Association. This position regularly has access to highly sensitive information and communications that are not available to the general employee population. This position requires substantial knowledge of university systems and resources, enabling it to navigate sensitive situations appropriately.

Among the key duties of the position are the following:

Provides executive level administrative support to the ombudsperson and the Ombuds Office by coordinating daily operations, scheduling meetings, triaging incoming issues, managing cases, and providing supervisory oversight for student staff.
Serves as the initial point of contact for the office and is responsible for impartially intaking sensitive information with diligence and diplomacy.
Provides discretion in managing confidential data, scheduling sensitive meetings, and coordinating communications that may involve legal, compliance, or institutional reputation considerations.

FLSA

Nonexempt

Grade

Salary Details

A minimum of $54,027

Minimum Salary

52602.480

Mid Range Salary

64788.980

Maximum Salary

76975.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits (when applicable)
Life insurance coverage
Employee discount programs

Position Status

Full Time

Working Hours

8:30 AM to 5:00 PM

Standard Hours

37.50

Daily Work Shift

Day

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description

URA-AFT Administrative

Payroll Designation

PeopleSoft

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

Bachelor’s degree or an equivalent combination of education and/or experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Demonstrated knowledge and understanding of office management, administrative support, organizational structures, and confidential practices.
Advanced proficiency with Microsoft Office tools (i.e., Outlook, Excel, Word, OneNote, PowerPoint).
Strong computer literacy, including operating hardware, software, file management, email, videoconferencing platforms, navigating the internet using multiple browsers, and basic troubleshooting.
Extensive experience working with databases.
Scheduling one-on-one and group meetings using Outlook and other scheduling platforms (e.g., Doodle, When2meet).
Ability to exercise a high degree of discretion, emotional intelligence, diplomacy, and professional judgment.
Demonstrated experience managing sensitive information and working in a confidential environment.
Comprehensive understanding of or ability to learn university systems (e.g., Concur, Marketplace), policies (e.g., academic, student conduct, financial aid, residency, registration, withdrawal), laws (e.g., HIPPA, FERPA, Civil Rights) and common standard practices in order to independently counsel and refer students and families.
Ability to work independently, cooperatively, and effectively with university faculty and administrators to help address students’ issues expeditiously.
Excellent organizational skills, including prioritizing competing responsibilities.
Attention to detail.
Ability to work with little to no supervision.
Ability to be proactive and anticipate the needs of the office and the office staff.
Strong written and verbal communication skills.

Preferred Qualifications

Conflict resolution skills (e.g., mediation).
Experience with Canva and/or other graphic design programs.
Experience using Generative AI tools (e.g., CoPilot, ChatGPT, Gemini).
Experience supervising student staff.

Equipment Utilized

Computer, mouse, keyboard, laptop, printer, Microsoft Office applications (including Outlook, Excel, PowerPoint, Word, OneNote, Teams), WebEx, Zoom, 3rd party database, dollies, carts, telephone, headphones.

Physical Demands and Work Environment

Prolonged periods of sitting, daily use of computers and related accessories (mouse, keyboard).
Prolonged screen use and frequent use of phone.
Occasional climbing and descending stairs.
Occasional standing.
Occasional lifting and carrying up to 35 pounds, pushing and pulling, organizing, reaching (at, above, and below shoulder level).
Gross and fine motor manipulation, driving, bending, crouching, kneeling, speaking.
Light to moderate background noise.
Open space cubicle layout.

Special Conditions

Posting Details

Posting Number

26ST1579

Posting Open Date

08/10/2026

Special Instructions to Applicants

Regional Campus

Rutgers University-New Brunswick

Home Location Campus

Rutgers University - New Brunswick

City

Piscataway

State

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

Do you have a Bachelor's degree or an equivalent combination of education and/or experience?

Are you currently a member of URA-AFT?

Applicant Documents

Required Documents

Resume/CV

Cover Letter/Letter of Application

List of Professional References (contact Info)

Optional Documents

Apply Now

Refine Your Search

administrative assistant jobs in highland park nj

Administrative Assistant

Administrative Assistant to Guidance

Administrative Secretary Engineering

Secretary II - Multiple Vacancies

Administrative Assistant

Administrative Assistant - Hybrid

Data Entry Clerk

Project Coordinator / Assistant

Administrative Coordinator II

Student Assistant (Administrative Support) ) 2 Vacancies

Educational Programs Administrator (Remote)

Administrative & Community Operations Coordinator

Administrative Specialist 2, Confidential REPOST

Front Desk (Seasonal)

Executive Assistant (Berkeley Heights, NJ)

Homecare Receptionist

Office Administrator

Senior Administrative Assistant

Administrative Assistant

Office Manager / Administrative Assistant

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