Top 229 Administrative coordinator Jobs in Hinsdale, Il

On-Site Operations and Facilities Coordinator
IST Management Services —Chicago, IL
- $65,000 - $75,000 a year
- Full-time
- Hospitality
- Mid-level
- Office
- Paid holidays
- Disability insurance
Administrative & Accounting Coordinator
PASONA N A, INC. —Wheeling, IL
- $55,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Computer literacy
- Mid-level
8d
Bookkeeper / Administrative Coordinator
Clean Edge Construction Inc. —Sugar Grove, IL
- From $25 an hour
- Full-time
- Mid-level
- Office
- QuickBooks
- Health insurance
- Dental insurance
Quick Apply
7d
OFFICE COORDINATOR
State of Illinois —Hines, IL
- $4,272 - $67,692 a month
- Full-time
- Background check
- High school
- Word processing
- Paid parental leave
- Paid holidays
1d
Corporate Office Coordinator
Marquette Management —Naperville, IL
- $24 - $28 an hour
- Full-time
- Ability to walk for extended periods
- Mid-level
- Ability to sit for extended periods
- Health insurance
- Dental insurance
Administrative Coordinator
Hinsdale United Methodist Church —Hinsdale, IL
- $21 - $29 an hour
- Part-time
- Background check
- Mid-level
- Office
Quick Apply
14d
Coordinator
Illinois Institute of Technology —Lemont, IL
- $27.30 - $28.00 an hour
- Part-time
- Hybrid work
- 5 years
- Mid-level
- Communication skills
Quick Apply
Front Desk Coordinator - Surgery Center
Fresenius Medical Care —Westmont, IL
- $19 - $29 an hour
- Full-time
- High school diploma or GED
- Perioperative Care
- Data entry
- Health insurance
- Dental insurance
Administrative Project Coordinator
Pepper Construction —Chicago, IL
- $30 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- High school diploma or GED
- Paid holidays
- Loan repayment program
Quick Apply
Coordinator, Administrative Services
Mizkan America —Schaumburg, IL
- $27.50 - $38.46 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Profit sharing
- Wellness program
Coordinator, Native Self-Determination
John D. and Catherine T. MacArthur Foundation —Chicago, IL
- From $67,600 a year
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Office
- Health insurance
Administrative Assistant / Badging Coordinator
Jacobs —Chicago, IL
- $60,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
Executive Assistant & Operations Coordinator
Lily and Fox —Arlington Heights, IL
- $80,000 - $110,000 a year
- Full-time
- Office
- Recruiting
- Senior level
Quick Apply
Client Coordinator
Elase Nationwide —Hinsdale, IL
- $20 - $25 an hour
- Weekends as needed
- Mid-level
- High school diploma or GED
- Travel
- Disability insurance
- Health insurance
Quick Apply
Client Service Coordinator financial advisor
Harbor Wealth —Westchester, IL
- $27.63 - $33.28 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid training
- Flexible schedule
Quick Apply
18h
Senior Associate Client Services Coordinator
Alliant Credit Union —Chicago, IL
- $52,300 - $81,300 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
- Paid parental leave
- Paid holidays
Quick Apply
2d
Administrative Support Coordinator
Fusion Academy —Evanston, IL
- $30 - $35 an hour
- Full-time
- Background check
- School experience
- Google Workspace
- Commuter assistance
- Paid holidays
Office Coordinator/Adminstrative Assistant
Prismier —Bolingbrook, IL
- $20 - $22 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid holidays
Quick Apply
1d
Office Coordinator (Reception & Events)
Clarity Partners LLC —Chicago, IL
- $60,000 - $75,000 a year
- Evenings as needed
- Microsoft Outlook
- Mid-level
- Office
Administrative Coordinator
Commercial Fabricators Inc. —Bridgeview, IL
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Health insurance
- 401(k)
Quick Apply
14d

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administrative coordinator jobs near hinsdale, il

On-Site Operations and Facilities Coordinator

IST Management Services -
Chicago, IL

Apply Now

Job Details

Full-time
$65,000 - $75,000 a year

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Flexible schedule
Pet insurance

Qualifications

Customer communication
Team leadership
High school diploma or GED
Productivity software

Full Job Description

Overview:

IST Management is seeking a On-Site Operations and Facility Manager to join our Chicago area team! The On-Site Operations and Facility Manager is responsible for providing on-site management and regional support our facilities operation in Print/Scan/Mail/Hospitality and Office Service functions. The ideal candidate will have at least 2-3 years of Site Management experience in a corporate office environment and managing a team of 5+ employees. Manager must have strong leadership skills, have the ability to lead a diverse team of employees and deliver a high level of customer end user services while using critical and analytical skills in delivering practical solutions.

About Us

IST Management is a business process outsourcing company. We pride ourselves on our commitments to excellence for our clients and upward mobility for our employees. We provide cross-training and a career path to leadership for our on-site positions.

We’ve been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation’s Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation’s Department of Defense and have committed to Hiring Our Heroes’ mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list!

Check out istmanagement.com for more info on us!

Benefits Include: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, 7 paid holidays, Pet Insurance and Bonus Incentives

Annual Compensation: $65,000 - 75,000

Schedule: Must have flexible schedule to work early and late shifts. Overall hours of operation are 7:00 AM - 9:00 PM Monday-Friday

Responsibilities:

The On-Site Operations and Facility Manager is responsible for providing on-site daily leadership. Other duties include:

Act as primary contact for general office management, operational facility issues and requests
Coordinate with vendors – Crafty, Iron Mountain, Pro Shred
Conduct routine facility inspections to determine areas for service
Coordinate and assist in implementation of future of work
Provide hands-on support for basic maintenance
Engage approved vendors as needed to complete repairs
Partner with necessary internal departments including EUC
Ensure timely follow-up and work order completion
Provide backup to Facility Manager for all sites as necessary
Perform other functions as assigned
Perform on-site event coordination and planning with global Events Team
Professional and friendly customer service; verbal and written interaction with internal and external clients with excellent use of business etiquette and critical thinking skills.
Hospitality services: Conference room management (i.e setting up/breakdown for meetings and events, arranging and moving tables/chairs, assist with catering orders, other related tasks as needed)
Mail/Copy/Print Center - Ability to manage workflow and direct team in best practices and utilize current technology to leverage workflow. Make viable recommendations on industry trends and solutions to improve operations efficiency
Consistently adhere to business procedure guidelines; take direction from Sr. Management and maintain communication with full participation in all scheduled meetings.
Participate in cross-training and develop plans for the execution of cross-training of team members
Maintain all logs and reporting documentation; attention to detail and
Adhere to all safety procedures; perform other tasks as assigned

Qualifications:

Ideal candidates have the ability to confidently interact with clients and visitors, possess excellent communication abilities, and are ready to grow in their professional career. Previous management experience in a legal environment is a plus.

Other qualifications include:

Prior Office/Corporate/Facility Management experience.
Microsoft Office proficiency required
High School Diploma or GED required; authorization to work for any employer in the US required
Excellent communication skills both verbal and written
Ability to effectively lead a team environment; willingness to cross-train for other job functions and must be a working manager.
Ability to meet employer's attendance policy
Ability to lift up to 50 lbs

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at [email protected].

Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.

IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.

Apply Now

Refine Your Search

administrative coordinator jobs in hinsdale, il

On-Site Operations and Facilities Coordinator

Administrative & Accounting Coordinator

Bookkeeper / Administrative Coordinator

OFFICE COORDINATOR

Corporate Office Coordinator

Administrative Coordinator

Coordinator

Front Desk Coordinator - Surgery Center

Administrative Project Coordinator

Coordinator, Administrative Services

Coordinator, Native Self-Determination

Administrative Assistant / Badging Coordinator

Executive Assistant & Operations Coordinator

Client Coordinator

Client Service Coordinator financial advisor

Senior Associate Client Services Coordinator

Administrative Support Coordinator

Office Coordinator/Adminstrative Assistant

Office Coordinator (Reception & Events)

Administrative Coordinator

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