Top 10 Operations and administrative manager Jobs in Holyoke, Ma

Operations and Administrative Manager
Western MA Training Consortium —Holyoke, MA
- $26 - $28 an hour
- Full-time
- Spanish
- Mid-level
- Office
- Health savings account
- Paid holidays
Quick Apply
3d
Administrative Practice Manager
BEHAVIORAL HEALTH NETWORK INC —Springfield, MA
- $75,000 - $120,000 a year
- On call
- Hybrid work
- Word processing
- Adults
- HIPAA
- Health insurance
- Dental insurance
12d
Office Manager/HR Coordinator
New North Citizens Council Inc —Springfield, MA
- $65,000 - $70,000 a year
- Weekends as needed
- Spanish
- Microsoft Excel
- Microsoft Outlook
Legal Operations Manager
Legacy Counsellors, P.C. —Easthampton, MA
- From $80,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Office Manager
Poplar Hill Machine Inc. —Conway, MA
- $18 - $25 an hour
- Full-time
- Microsoft Outlook
- Military
- Writing skills
- Health insurance
- 401(k)
Quick Apply
2d
Manager, Operations & Finance of the Technology Transfer Office
University of Massachusetts Amherst —Amherst, MA
- Full-time
- Hybrid work
- Microsoft Word
- Office
- Analysis skills
New Car Auto Dealer office Manager
Bertera Auto Group —Springfield, MA
- $23 - $25 an hour
- Dealership
- Mid-level
- Analysis skills
Quick Apply
Office Manager/Administrative Assistant for Synagogue
Beit Ahavah Reform Synagogue —Florence, MA
- $20 - $22 an hour
- Part-time
- Background check
- Mid-level
- Office
- Flexible schedule
Quick Apply
12d

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Operations and Administrative Manager
Western MA Training Consortium —Holyoke, MA
This position coordinates administrative operations, office management, facilities support, organizational systems, and day-to-day operational functions while…
$26 - $28 an hour
Quick Apply
3d
Office Manager/HR Coordinator
New North Citizens Council Inc —Springfield, MA
Valid driver's license and reliable transportation. Schedule vendors, contractors, inspections, and preventative maintenance activities.
$65,000 - $70,000 a year

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Operations and Administrative Manager

Western MA Training Consortium
Holyoke, MA

Quick Apply

Job Details

Full-time
$26 - $28 an hour
3 days ago

Benefits

Health savings account
Paid holidays
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
403(b)
Life insurance
Retirement plan

Qualifications

Spanish
Trauma-sensitive practices
Confidential information handling
Executive administrative support
Attention to detail
Organizational skills
Manual handling

Full Job Description

JOB POSTING

Operations & Administrative Manager

Administration

JOB AT A GLANCE

PROGRAM

Administration

LOCATION

Holyoke

SCHEDULE
Monday-Friday, 8:00 AM-4:00 PM

With On-Call after hours responsibilities

EMPLOYMENT STATUS

Full-time, non-exempt

REPORTS TO

Director of Operations

HOURLY RATE / SALARY RANGE

$26-$28 per hour

READY TO APPLY?

APPLICATION DEADLINE

September 11, 2026

SEND RESUME TO

Aritza Sanchez

[email protected]

Position Overview

The Consortium is hiring an Operations & Administrative Manager. This is a full-time, non-exempt position working Monday through Friday from 8:00 AM to 4:00 PM with some after-hours on-call responsibilities. The position participates in the Operations On-Call team, responding to operational needs and following established procedures and escalation protocols. The position reports to the Director of Operations and provides direct supervision and support to the Administrative Assistant.

The Operations & Administrative Manager engages the Consortium’s mission operationally, to create conditions where people are supported to grow and thrive. This position coordinates administrative operations, office management, facilities support, organizational systems, and day-to-day operational functions while managing efficient administrative services across the agency and creating a welcoming, organized, and accessible work environment that is committed to social justice.

About The Consortium

At the Consortium, we are a learning organization that values lived experience and is dedicated to supporting twelve (and growing) inclusive communities across Western Massachusetts and Connecticut. We create conditions in which people who have faced marginalization, oppression, or otherwise have felt invisible are better able to pursue their dreams and strengthen communities through voice, choice, and inclusion. We are committed to addressing systems of oppression and to undoing the harms they have caused.

If you align with these values and are committed to social justice, we invite you to consider building your career with us.

Responsibilities

Administrative Operations & Team Coordination

· Coordinate and oversee daily administrative and operational functions.

· Provide direct supervision to the Administrative Assistant, including regular check-ins, guidance, workload coordination, performance feedback, and support with professional development.

· Support clear priorities, accountability, and effective coordination of the Administrative Assistant’s responsibilities across Operations and the agency.

· Develop, maintain, and improve administrative systems, procedures, workflows, and organizational tools.

· Maintain agency records, archives, files, and operational documentation.

· Assist with organizational communications, scheduling, meeting preparation, and project coordination.

· Support agency compliance, safety, and operational reporting requirements.

· Serve as a member of the Administrative Team and provide backup support as needed.

Administrative Support for Operations

· Provide administrative support to the Director of Operations.

· Assist with scheduling, communications, document preparation, and tracking tasks.

· Maintain filing systems including physical files, digital organization, and archival materials.

· Support preparation and logistics for meetings, staff gatherings, and internal events.

· Assist with documentation related to safety, property, equipment, and operational compliance.

· Track and coordinate agency-wide archives for 12 + programs.

· Provide administrative assistance to agency or program staff as needed for backup.

· Serve as a member of the Administrative Team.

Operations Systems Development & Improvement

· Support the Director of Operations in maintaining and improving Operations systems during the interim period.

· Help update procedures, checklists, tracking tools, and workflows to strengthen operational consistency.

· Maintain organized documentation of Operations systems and ensure accessibility to relevant staff.

· Assist in identifying opportunities for clearer, more efficient processes within Operations.

· Support rollout of system updates by assisting with communication, materials, and revisions.

· Participate in the Operations On-Call rotation, responding to operational needs and following established procedures and escalation protocols.

Facilities & Property Coordination

· Monitor administrative office spaces and coordinate repairs or vendor visits when needed.

· Track and maintain inventory of office supplies, property-related items, and equipment.

· Conduct courier tasks for Operations, including transporting documents, supplies, or small equipment.

· Support documentation and coordination of safety inspections, maintenance requests, and compliance schedules.

· Assist with tasks related to agency vehicles such as logs, inspections, and mileage tracking.

· Perform miscellaneous duties as assigned.

Qualifications and Requirements

Required

· Strong administrative and organizational skills with attention to detail.

· Operations and/or office experience.

· Excellent communication and interpersonal skills grounded in inclusion and trauma-sensitive practice.

· Ability to maintain confidentiality and exercise sound judgment.

· Commitment to anti-racist, LGBTQ+ inclusive social justice values and the Consortium’s mission.

· Ability to lift at least 25 pounds and navigate office spaces comfortably.

Preferred

· Bilingual Spanish.

· Experience in operations, system development, administrative support, or reception.

· Experience in nonprofit, community-based, or multicultural environments.

Compensation and Benefits

· Competitive salary

· Medical, Dental, LTD, and Life Insurance

· Tuition Support

· 403(b) Plan

· Personal Leave Time Off, including vacation, bereavement, and sick days

· Twelve paid holidays

Equal Employment Opportunity

The Western Massachusetts Training Consortium, Inc. is committed to equal employment opportunity for all applicants and employees. We prohibit discrimination based on race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, and disability, and we support affirmative action to address past imbalances in the workforce.

Pay: $26.00 - $28.00 per hour

Benefits:

401(k)
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

operations and administrative manager jobs in holyoke, ma

Operations and Administrative Manager

Administrative Practice Manager

Office Manager/HR Coordinator

Legal Operations Manager

Office Manager

Manager, Operations & Finance of the Technology Transfer Office

New Car Auto Dealer office Manager

Office Manager/Administrative Assistant for Synagogue

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