Top 8 Construction administration Jobs in Honolulu Hi

Office Administration Specialist
Tall Builders LLC —Honolulu, HI
- From $20 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
Administrative Assistant - Quality Control Team
Tutor Perini Corporation —Honolulu, HI
- $28.80 - $38.00 an hour
- Full-time
- Mid-level
- Office
- 3 years
10d
Administrative Assistant
Pacific Islands Construction —Honolulu, HI
- $45,760 - $72,800 a year
- Full-time
- Mid-level
- Travel
- Organizational skills
- Dental insurance
- 401(k)
Quick Apply
Administrative Assistant
RPAPA Construction & Project Management —Honolulu, HI
- $20 - $25 an hour
- Full-time
- Background check
- Microsoft Excel
- Mid-level
- Health insurance
- 401(k)
Quick Apply
2d
Officer - Personnel & Administration
Bonsai Home Services —Waianae, HI
- $21 - $31 an hour
- Full-time
- In-person
- Entry level
Quick Apply
8d
Sales Administrator-Hawaii
Nucor Rebar Fabrication Northwest —Kapolei, HI
- Word processing
- Basic math
- Mid-level
- Profit sharing
- Paid parental leave
5d
Administrative Clerk
Island Construction & Demolition —Waianae, HI
- $18 - $20 an hour
- Full-time
- Microsoft Outlook
- Office
- Driver's License
Quick Apply

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Office Administration Specialist

Tall Builders LLC
Honolulu, HI

Quick Apply

Job Details

Full-time
From $20 an hour

Qualifications

Google Workspace
Customer communication
Teamwork
Spreadsheets
Executive administrative support
Scanning
Financial records management
Financial data management
QuickBooks
Productivity software

Full Job Description

ABOUT TALL BUILDERS LLC

Tall Builders LLC is a premier luxury home remodeling and construction company based in Honolulu, Hawaii. We are known for our commitment to quality craftsmanship, exceptional client care, and a team culture built on trust, excellence, and aloha. As we continue to grow, we are looking for a driven, organized, and versatile Office Operations Manager to serve as the client-facing heartbeat of our company.

ROLE OVERVIEW

This is a dynamic, multi-functional role designed for someone who thrives in a fast-paced environment and can wear many hats. The Office Administration Specialist will serve as the in-office presence of Tall Builders while also managing a broad scope of operational, financial, and client-facing responsibilities.

This role is ideal for someone who is not only comfortable handling day-to-day office operations, but who also has the capability to step in and manage higher-level functions when needed.

The right candidate is someone who can be trusted to run the office independently, communicate professionally with clients and vendors, handle sensitive financial and legal documents with discretion, and keep operations moving smoothly every single day.

KEY RESPONSIBILITIES

Front Desk & Office Presence

Serve as the face of Tall Builders — welcoming all walk-in clients, vendors, delivery drivers, and visitors with professionalism and warmth
Maintain a clean, organized, and professional office environment at all times
Manage and restock office supplies, printer materials, snacks, coffee, and all essential office inventory
Organize and maintain the back room, worker shirts, and office storage areas
Maintain kitchenette cleanliness and organization
Assist with in-office meeting logistics and client-facing appointment readiness
Serve as the in-person point of contact for all team members with immediate operational needs

Client Communication & Relationship Management

Answer and return client calls, respond to emails, and manage shared company inboxes on behalf of the company
Follow up with leads, active clients, and vendors to ensure timely responses and strong relationships
Route all incoming correspondence to the appropriate team member or department
Coordinate with clients on outstanding items including contract execution, payments, change orders, and project updates
Schedule consultations, meetings, site visits, and walkthroughs

Administrative & Operations Management

Receive, triage, and manage daily tasks and requests from all personnel including senior management
Manage company calendars, team scheduling, and coordination across departments
Process, scan, upload, and file all incoming and outgoing paperwork including invoices, HOA submissions, DPP documents, authorization forms, and miscellaneous correspondence
Coordinate project logistics including material procurement, dumpster rentals, and vendor scheduling
Create and maintain internal systems, workflows, spreadsheets, and trackers as needed

Check, Payment & Financial Processing

Print, obtain signatures on, and release checks to subcontractors and vendors
File check stubs and maintain organized physical payment records
Receive and process customer payments made in the office
Deposit check payments to the bank on behalf of the company

Document Handling & Permit Routing Support

Print and laminate building permits for job sites as required
Assist with physical preparation and organization of permit routing packages for DPP submission in coordination with the permit routing team
Support in-person client signings and document execution as needed

Mail, Packages & Deliveries

Check, sort, and distribute all incoming office mail daily
Receive, log, and distribute incoming packages and physical deliveries
Track and manage parking payments and other office-related operational tasks

QUALIFICATIONS

Required

2+ years of experience in office management, operations, or administrative support
Strong interpersonal and communication skills — professional, warm, and client-facing ready
Highly organized with the ability to multitask, prioritize, and manage competing deadlines
Reliable, punctual, and fully committed to showing up consistently
Comfortable working independently and making decisions with minimal supervision
Proficient in Google Workspace, Microsoft Office, and standard office equipment
Experience handling sensitive financial documents, checks, and payments with discretion

Preferred

Familiarity with Monday.com, QuickBooks, or PandaDoc
Experience supporting executive leadership in a fast-paced environment

WHY JOIN TALL BUILDERS?

Be part of a growing, award-winning luxury construction company in Hawaii
Work directly with a hands-on and supportive executive team
A role with real responsibility, growth potential, and room to make it your own
Collaborative, team-first culture where your contributions are seen and valued
Competitive compensation based on experience

Pay: From $20.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

construction administration jobs in honolulu hi

Office Administration Specialist

Administrative Assistant - Quality Control Team

Administrative Assistant

Administrative Assistant

Officer - Personnel & Administration

Sales Administrator-Hawaii

Administrative Clerk

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