Top 34 Personal assistant Jobs in Honolulu Hi

Executive Assistant & Office Administrator
Wai Kai —'Ewa Beach, HI
- From $28 an hour
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Personal/Administrative Assistant
Inspired Wellness International —Kailua, HI
- From $35 an hour
- Full-time
- Clean driving record
- 5 years
- No background check
- Health insurance
- Dental insurance
Quick Apply
Department Temp - Executive Assistant
Hawaiian Electric Company —Honolulu, HI
- $66,000 - $82,500 a year
- Temporary
- Customer service
- Word processing
- Mid-level
- Opportunities for advancement
Strategic Executive Assistant
Hawaii Medical Service Association —Honolulu, HI
- Senior level
ADMINISTRATIVE ASSISTANT III - OAHU
State of Hawaii —Oahu Island, HI
- $4,388 - $5,555 a month
- Full-time
- Word processing
- Basic math
- English
- Mileage reimbursement
- Paid holidays
Executive Assistant in Real Estate Office
Aloha Property Managers —Honolulu, HI
- $25 - $35 an hour
- Computer literacy
- Mid-level
- Office
Quick Apply
SECRETARY IV (SR-18) [1 vacancy]
City and County of Honolulu, HI —Oahu Island, HI
- $4,742 - $5,768 a month
- Temporary
- Word processing
- Mid-level
- Office
- Health insurance
- Dental insurance
Administrative Assistant
Pouhana O Na Wahine —Honolulu, HI
- Weekends as needed
- Google Workspace
- Writing skills
- Office
10d
Operations Coordinator
University of Hawaii —Honolulu, HI
- Weekends as needed
- Word processing
- Writing skills
- Research
8d
Caregiver/Personal Assistant, helper
Charity Adult Residential Carehome —Honolulu, HI
- $20 - $23 an hour
- Part-time
- Background check
- CPR Certification
- HIPAA
- Health insurance
- Flexible schedule
Quick Apply
Executive Administrative Assistant
Hawaiiana Management - Property —Honolulu, HI
- $26 - $32 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
6d
Executive Assistant, Strategic Communications
Hawaii Community Foundation —Honolulu, HI
- $69,600 - $76,560 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
Executive Assistant
Victory International Group LLC —Honolulu, HI
- $50,568.38 - $70,899.55 a year
- Full-time
- Mid-level
- Office
- Business development
- Health insurance
- Dental insurance
Quick Apply
Private Secretary I - Office of Student Support Services
Hawaii State Department of Education —Honolulu, HI
- $5,133 a month
- Overtime
- Word processing
- English
- Office
- Paid holidays
- Disability insurance
Executive Assistant to the Vice President of Academic Affairs
Mid-Pacific Institute —Honolulu, HI
- $60,000 - $70,000 a year
- Weekends as needed
- School experience
- Mid-level
- Ability to lift 50 pounds
12d
Executive Assistant (Seagull Schools, Honolulu)
Seagull Schools Inc —Kailua, HI
- $28 - $35 an hour
- Full-time
- School experience
- CPR Certification
- Word processing
- Paid holidays
- Health insurance
Quick Apply
18h
Executive Assistant II - QHS Innovation & Strategy (Full-Time, Day Shift, 40 Hours)
The Queens Health Systems —Honolulu, HI
- $28.96 - $35.19 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Management
Executive Administrative Assistant #26-58
Catholic Charities Hawaii —Honolulu, HI
- $67,640.64 - $77,407.54 a year
- Full-time
- 5 years
- Research
- Office
Quick Apply
4d
Secretary/Admin
Rego & Nakoa AAL ALC —Waianae, HI
- $17 - $18 an hour
- Full-time
- English
- Office
- Microsoft Office
Quick Apply
Dean's Office Coordinator - Academy, Grades 9-12
Punahou —Honolulu, HI
- $28 an hour
- Full-time
- School experience
- Mid-level
- Office
14d

I want to receive the latest job alert for personal assistant in honolulu hi

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

personal assistant jobs near honolulu hi

Executive Assistant & Office Administrator

Wai Kai
'Ewa Beach, HI

Quick Apply

Job Details

Full-time
From $28 an hour

Benefits

Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Professional development assistance
Life insurance

Qualifications

Vendor relationship building
Office activity coordination
Executive administrative support
Employee relationship building
Attention to detail
Front desk
Office management

Full Job Description

Executive Assistant & Office Administrator

Full-Time | Wai Kai | ʻEwa Beach, Oʻahu
$28.00 - $32.00 per hour, depending on qualifications and experience

Join the Wai Kai Team

Are you someone who enjoys keeping things organized, supporting others, and being the person people can count on to get things done?

Wai Kai is looking for an Executive Assistant & Office Administrator to support our Vice President while helping oversee the day-to-day operations of our main office. This role is a great fit for someone who enjoys a variety of responsibilities, takes pride in creating a welcoming and organized environment, and can balance multiple priorities while maintaining a high level of professionalism and confidentiality.

As the first point of contact for many employees, guests, vendors, and business partners, you'll play an important role in helping our office and leadership team operate smoothly. No two days are exactly the same, and we're looking for someone who is proactive, resourceful, detail-oriented, and enjoys supporting a fast-paced hospitality and recreation business.

If you're the type of person who notices what needs to be done before being asked, enjoys building relationships, and thrives in a role where organization and communication are key, we'd love to hear from you.

What You'll Be Doing

Front Office Administration & Office Operations

Serve as the primary point of contact for the Wai Kai main office, welcoming employees, guests, vendors, and business partners in a professional and friendly manner.
Manage the day-to-day operations of the front office and reception area.
Monitor, order, and maintain office supplies, equipment, and inventory.
Coordinate office maintenance requests and service needs for equipment such as printers, copiers, and office systems.
Receive and distribute mail, deliveries, and shipments.
Maintain office common areas, conference rooms, and workspaces to ensure they remain organized, professional, and operationally ready.
Assist with office events, meetings, and administrative logistics as needed.

Executive Support

Provide direct administrative support to the Vice President.
Manage calendars, schedule meetings, coordinate appointments, and assist with prioritizing competing commitments.
Prepare correspondence, reports, presentations, meeting materials, and other business documents.
Coordinate meeting logistics, including scheduling, room reservations, materials, and follow-up items.
Screen and route communications, inquiries, and requests appropriately.
Assist with special projects, research, and administrative initiatives as assigned.
Maintain confidential records and sensitive business information with the highest level of discretion and professionalism.

Employee & Business Support

Assist with onboarding logistics, including issuing company property, uniforms, name badges, wristbands, and other administrative items in coordination with Human Resources.
Coordinate office-related vendor relationships and purchases.
Support company-wide administrative initiatives and office communications.
Perform other duties as assigned to support the overall success of Wai Kai.

What We're Looking For

Minimum of 3 years of experience in office administration, executive support, hospitality administration, or a related field.
Prior experience supporting executive-level leadership preferred.
Strong organizational and time-management skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Professional, approachable, and customer-service oriented.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Ability to work independently while maintaining a high level of accountability and attention to detail.
Positive attitude and willingness to support a team-oriented work environment.

Education & Experience

Associate's degree preferred; equivalent experience will be considered.
Previous experience in hospitality, tourism, executive support, office administration, or a related field preferred.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer.
Frequent standing, walking, and interaction with employees, guests, and vendors.
Occasional bending, reaching, and lifting up to 20 pounds.
Ability to adjust schedule as needed to support business needs, meetings, or special events.

Why Wai Kai?

At Wai Kai, we're committed to creating memorable experiences for our guests while fostering a positive and supportive workplace for our team members. This role offers the opportunity to work closely with leadership, contribute to the success of a growing organization, and play an important part in supporting daily operations behind the scenes.

We look forward to learning more about you!

Pay: From $28.00 per hour

Benefits:

401(k) matching
Dental insurance
Employee assistance program
Employee discount
Health insurance
Life insurance
Paid time off
Professional development assistance
Vision insurance

Application Question(s):

This position is regularly scheduled Monday through Friday from 8:30 AM - 5:00 PM with a paid 30-minute lunch. Due to the hospitality and tourism industry, occasional early mornings, evenings, and/or weekends may be required. Are you able to meet these scheduling requirements? Please explain.
Please describe your experience managing calendars, coordinating meetings, preparing correspondence, and handling confidential information.
This role serves as the primary point of contact for the Wai Kai front office. Please describe a time when you provided exceptional customer service or assisted a guest, employee, or business partner.
Please describe your proficiency with Microsoft Outlook, Word, Excel, and PowerPoint, including how you have used these programs in previous positions.
Are you able to successfully complete employment verification, a criminal background check, and a pre-employment drug test? Please respond Yes or No.
Why are you interested in joining Wai Kai, and what about this position stood out to you?
What is your desired hourly rate?
If selected, when would you be available to begin employment?
Please describe your experience providing executive-level administrative support, office administration, or a similar role. Include the leaders you supported and your primary responsibilities.

Work Location: In person

Quick Apply

Refine Your Search

personal assistant jobs in honolulu hi

Executive Assistant & Office Administrator

Personal/Administrative Assistant

Department Temp - Executive Assistant

Strategic Executive Assistant

ADMINISTRATIVE ASSISTANT III - OAHU

Executive Assistant in Real Estate Office

SECRETARY IV (SR-18) [1 vacancy]

Administrative Assistant

Operations Coordinator

Caregiver/Personal Assistant, helper

Executive Administrative Assistant

Executive Assistant, Strategic Communications

Executive Assistant

Private Secretary I - Office of Student Support Services

Executive Assistant to the Vice President of Academic Affairs

Executive Assistant (Seagull Schools, Honolulu)

Executive Assistant II - QHS Innovation & Strategy (Full-Time, Day Shift, 40 Hours)

Executive Administrative Assistant #26-58

Secretary/Admin

Dean's Office Coordinator - Academy, Grades 9-12

I want to receive the latest job alert for personal assistant in honolulu hi

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected