Top 283 Administrative/contracts assistant Jobs in Houston, Tx

Assistant Property Manager - Commercial Real Estate
Commonwealth Commercial Partners, LLC —Houston, TX
- From $60,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
Administrative Assistant - Campus
Spring Branch ISD —Houston, TX
- From $18.10 an hour
- Online Application
- Microsoft Word
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
Legal Assistant
Robert Half —Houston, TX
- $55,000 - $70,000 a year
- Mid-level
- 3 years
- US work authorization
- Disability insurance
- Dental insurance
Quick Apply
18h
Corporate Paralegal
The EdgeGroup —Houston, TX
- $95,000 - $115,000 a year
- Extended hours
- Office
- 3 years
- Databases
- Dental insurance
- 401(k)
Quick Apply
Sales Assistant #12691
Actus Consulting Group,Inc —Houston, TX
- From $50,000 a year
- Full-time
- Hybrid work
- Customer service
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant II
WCL Group —Houston, TX
- $23 - $29 an hour
- Contract
- Hybrid work
- Mid-level
- Office
- Travel
Office Administrative Assistant
Hazmat International, Inc. —Houston, TX
- $18 - $25 an hour
- Full-time
- Microsoft Outlook
- English
- Office
- Health insurance
- Paid time off
Quick Apply
13d
Sr. Administrative Assistant
Invesco —Houston, TX
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Employee stock purchase plan
- Health insurance
Administrative Assistant / Sr.
Kinder Morgan —Houston, TX
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
6d
Administrative Assistant - Campus - School Year 2026-2027
Spring Branch ISD —Houston, TX
- Microsoft Word
- Computer literacy
- Office
Executive Administrative Assistant
Vopak —Houston, TX
- Full-time
- 5 years
- Office
- Ability to lift 50 pounds
- AD&D insurance
- Paid holidays
Administrative Assistant
D2R Linen —Houston, TX
- Full-time
- Office
- Contracts
- Entry level
- Flexible schedule
Administrative Assistant
Houston Forensic Science Center —Houston, TX
- Full-time
- Mid-level
- Office
- Finance
Quick Apply
Administrative Assistant
IDE Technologies. —Houston, TX
- Background check
- 5 years
- Pass drug screening
Administrative Assistant
Palm Harbor Villages, Inc. —Houston, TX
- Part-time
- Spanish
- Customer service
- Office
Quick Apply
Administrative Assistant, Teacher Certification
Harris County Department of Education —Houston, TX
- $36,480 - $45,043 a year
- Full-time
- Spanish
- English
- Mid-level
Office Assistant - JOEY Uptown
JOEY Restaurants —Houston, TX
- Part-time
- Office
- Administrative experience
- In-person
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant II
University of Houston-Downtown —Houston, TX
- $41,600 a year
- Full-time
- Mid-level
- Office
- Microsoft Office
13d
Sourcing & Document Assistant
AOS RIG SERVICES INC —Houston, TX
- $19.00 - $21.50 an hour
- Contract
- Computer literacy
- Office
- US work authorization
- Health insurance
- 401(k)
Quick Apply
21h
Contract Administration Specialist - Part Time
Stem Inc. —Houston, TX
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Computer literacy
- Paid holidays
- 401(k)
Quick Apply
22h

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Assistant Property Manager - Commercial Real Estate

Commonwealth Commercial Partners, LLC
Houston, TX

Quick Apply

Job Details

Full-time | Contract
From $60,000 a year

Qualifications

Microsoft Excel
Property management tools
Microsoft Outlook
Customer service
In-person customer service
Driver's License
Managing budgets in a finance role
Vendor relationship management
Property management company experience
Commercial property management
Time management

Full Job Description

Commonwealth Commercial Partners is a vertically integrated firm passionate about helping people succeed while adding value to the commercial real estate industry. Our values encompass every aspect of our culture and drive our passion for continually creating and providing best-in-class commercial real estate property solutions for the evolving needs of our clients.

It is our people and our value-driven culture that make Commonwealth a leading commercial real estate firm with demonstrated expertise in Investment Sales, Property & Asset Management, Construction Management, Hospitality Management, Project Management, Land Sales, and Forestry Consulting.

We are currently seeking an experienced Assistant Commercial Property Manager to join our team in the Houston (Galleria) area. Commercial real estate experience (Office, medical and/or retail) is required. Residential, Community Management and Multi-Family experience does not qualify.

Compensation for this role is commensurate with experience.

This role will support our tenant relationships, property operations and costs, approved capital expenditures, and the tenant improvement process for assigned properties.

Under the direction and training of the Property Manager, this role will support and proactively collaborate with other Commonwealth team members as required.

Duties include but are not limited to the following:

Assist with management of vendors to respond quickly and appropriately to tenant’s and/or owner’s requests.
Maintain accurate and complete records including contracts, Certificates of Insurance (COI) and other information as required.
Ensure that procedures for maintenance and care of all buildings and equipment- including development of emergency procedures and preventative maintenance programs for all buildings are in place.
Update weekly building logs to properly track and record activity on the property.
Actively participate in the bid process for vendor contracts with key outside contractors to provide services as required. Maintain accurate records including executed contracts, certificates of insurance and other vendor information as required. Ensure that work performed by contractors is performed timely and in accordance with the contracted scope of services.
Regularly inspect and evaluate all building equipment, systems, and grounds to ensure that the appearance and operation of the company’s properties meet company standards.
Assist in developing and managing an annual budget and ensure properties operate within or under budget. Review monthly operating reports for discrepancies and be able to explain budget variances.
Assist, review and approve invoices within 48 hours of receipt.
Process incoming mail and invoices, EMS requests from tenants, order office supplies, update tenant directory, and manage office phone system.
Manage Certificate of Insurance requests for tenants, create tenant billback requests via email or comment in Avid to AP contact, program access cards, maintain Fitness Center waivers/access card requests, and maintain conference room schedules.
Participate in regular inspections of the properties and grounds to ensure that the appearance and operation of the company’s properties meet company standards.
Assist with coordination of move-in process to tenants’ satisfaction. Visit tenants regularly and maintain a positive, productive, and professional relationship.
Under the guidance of the Property Manager(s), compile monthly executive summaries, portfolio logs, building financials and accounts receivable reports to ownership and asset managers.
Update building logs as necessary to properly track and record activity on the property.
Prepare and track maintenance technician payroll billings.
Assist with administrative functions related to the general operation of the office.
Run various reports for specific commercial real estate properties managed by Commonwealth.
Attend and participate in monthly department meetings.
Prepare, proof and revise correspondence to tenants and other interested parties to include letters, statements, worksheets, and invoices.
Set up client accounts in various CRE software systems.
Prepare individual tenant welcome packets.
Track, collate and file certified correspondence as needed.
Assist Lease Administration in annual reconciliation of Common Area Maintenance (CAM) expenses and any other administrative duties.

Required Skills:

Proficiency in Microsoft Office Package (Outlook, Word, Excel, One Note).
Basic knowledge of CAM, insurance, real estate taxes and building systems.
Ability to multi-task and prioritize.
Time management and organizational skills within tight deadlines.
Problem solver and willingness to think outside the box to achieve a desired result.
Exceptional organizational, written, and verbal communication skills.
Demonstrated commitment to customer service and a track record of exceeding customer expectations.
Adaptability to new procedures as necessary in a thriving workplace.
Valid drivers’ license and own transportation.

Required Experience & Education:

Bachelor’s (BA/BS) degree, or 4 years’ commercial property experience equivalent.
Minimum of 2+ years of commercial real estate property management (Office, Medical and/or Retail). Residential, Community Management and Multi-Family properties do not qualify.
CPM or RPA designation and state real estate sales license a plus.
Minimum of 1 year experience with Yardi, required.
Exposure to annual budget process.
Strong 3rd party vendor relationships

Pay: From $60,000.00 per year

Experience:

commercial property management: 2 years (Required)
Yardi: 1 year (Required)

Ability to Relocate:

Houston, TX: Relocate before starting work (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative/contracts assistant jobs in houston, tx

Assistant Property Manager - Commercial Real Estate

Administrative Assistant - Campus

Legal Assistant

Corporate Paralegal

Sales Assistant #12691

Administrative Assistant II

Office Administrative Assistant

Sr. Administrative Assistant

Administrative Assistant / Sr.

Administrative Assistant - Campus - School Year 2026-2027

Executive Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant, Teacher Certification

Office Assistant - JOEY Uptown

Administrative Assistant II

Sourcing & Document Assistant

Contract Administration Specialist - Part Time

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