Top 648 Administrative office assistant Jobs in Houston, Tx

Office Administrator/ Operations Coordinator
Power Grid Utilities —Houston, TX
- $48,258.91 - $58,118.26 a year
- Overtime
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Opportunities for advancement
Quick Apply
Administrative Assistant I
St Luke's Health - The Vintage Hospital —Houston, TX
- $21.96 - $31.01 an hour
- Full-time
- Hospital
- Office
- High school diploma or GED
Administrative Assistant
Harris Health —Houston, TX
- $23.46 - $29.33 an hour
- Full-time
- Spanish
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Office Assistant
Talent Haven HR —Houston, TX
- Full-time
- Office
- High school diploma or GED
- Entry level
Quick Apply
Administrative Assistant II - Ben Taub
Harris Health —Houston, TX
- $24.34 - $31.04 an hour
- Full-time
- Spanish
- 7 years
- Microsoft Access
Administrative Assistant
Dept of Family & Protectve Svc —Houston, TX
- $2,694.34 - $3,404.91 a month
- Overtime
- Background check
- Office
- Windows
- Paid holidays
- Dental insurance
Quick Apply
2d
Administrative Assistant
Harris County Department of Education —Houston, TX
- $41,280 - $50,957 a year
- Full-time
- Customer service
- Computer literacy
- English
Administrative Assistant
City of Houston, TX —Houston, TX
- $50,000 - $56,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Health insurance
2d
Accounting Assistant II (Administrative Office)
Harris County —Houston, TX
- $25.14 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Writing skills
- Paid parental leave
- Paid holidays
10d
Administrative Assistant
DAVITA —Houston, TX
- Full-time
- Hospital
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Admission Secretary II
The Womans Hosp of Texas —Houston, TX
- Full-time
- No experience needed
- No travel
- Entry level
- Employee stock purchase plan
- Disability insurance
Quick Apply
1d
Receptionist
Centerwell —Houston, TX
- $41,800 - $50,400 a year
- Full-time
- Spanish
- English
- High school diploma or GED
- Paid parental leave
- Paid holidays
Administrative Assistant II_ASAA1B
ENGIE —Houston, TX
- $22.12 - $33.89 an hour
- Full-time
- Microsoft Outlook
- Bachelor of Science
- Mid-level
- Employee stock purchase plan
- Paid holidays
14d
Administrative Assistant/Receptionist
Quanex —Houston, TX
- $47,000 - $57,000 a year
- Monday to Friday
- Mid-level
- Office
- 3 years
- Employee stock purchase plan
- Paid holidays
Regional Administrative Assistant
Health & Human Services Comm —Houston, TX
- $3,333.34 - $4,007.95 a month
- Online Application
- Hybrid work
- Microsoft Outlook
- 5 years
- Research
- Health insurance
- Opportunities for advancement
Quick Apply
4d
Administrative Assistant
Wiss, Janney, Elstner Associates, Inc. —Houston, TX
- $25.38 - $38.08 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Health savings account
- Health insurance
2d
Receptionist
Jefferies & Company, Inc. —Houston, TX
- $70,000 - $85,000 a year
- Full-time
- Mid-level
- Office
Receptionist / Office Assistant
Kiwa —Houston, TX
- $18 - $20 an hour
- Full-time
- Inventory management
- Office
- Administrative experience
- Health savings account
- Health insurance
Administrative Assistant - Texas Connections Academy
Connections Academy —Houston, TX
- Full-time
- High school
- Travel
- Entry level
Administrative Assistant
CHCP Healthcare and Educational Services LLC —Houston, TX
- Full-time
- Mid-level
- 2 years
- Paid holidays
- Health insurance
Quick Apply
13d

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Office Administrator/ Operations Coordinator

Power Grid Utilities
Houston, TX

Quick Apply

Job Details

Full-time
$48,258.91 - $58,118.26 a year

Benefits

Paid holidays
Opportunities for advancement

Qualifications

Equipment service recordkeeping
Project team coordination
Office supply management
Employee onboarding
Microsoft Outlook
Accounts receivable management
Phone communication
Workflow management (operations management method)
Construction schedule coordination
Spreadsheets
Service scheduling
Filing
ADP
Team scheduling
Mid-level
Fleet compliance management
Client invoicing
Union relations
Employee data management
Job order costing
Construction industry experience
Driver log management
Construction utility work
Compliance documentation
Drug and alcohol testing regulations
Office supply ordering
QuickBooks
Construction administrative experience
Vehicle maintenance documentation
Order tracking

Full Job Description

Office Administrator / Construction Operations Coordinator

Power Grid Utilities, LLC
Houston, TX
Full-Time

Pay

$24.00–$32.00 per hour, depending on experience.

Job Overview

Power Grid Utilities, LLC is seeking an experienced Office Administrator / Construction Operations Coordinator to support our growing utility construction business. This position plays a vital role in keeping field operations running efficiently by coordinating work orders, onboarding union employees, processing payroll, preparing invoices, and maintaining DOT compliance records.

The ideal candidate has experience working in a construction, utility, or contractor office and is comfortable communicating with field crews, project managers, customers, and union representatives.

ResponsibilitiesWork Order Management

· Coordinate daily work order workflow from assignment through completion.

· Track project status and ensure work orders are completed accurately.

· Collect field documentation, photos, and required paperwork.

· Maintain organized electronic and paper project files.

· Assist project managers with scheduling and administrative support.

Employee Onboarding

· Complete onboarding for new union employees.

· Prepare hiring documents and personnel files.

· Verify employment eligibility and required documentation.

· Coordinate orientation and safety paperwork.

· Maintain confidential employee records.

Payroll

· Process weekly payroll for field employees.

· Review timecards for accuracy.

· Track overtime, job costing, and labor hours.

· Resolve payroll discrepancies with employees and supervisors.

Invoicing & Billing

· Prepare customer invoices based on completed work.

· Verify work orders before billing.

· Maintain billing records and assist with collections.

· Support accounts receivable activities.

DOT Compliance

· Maintain Driver Qualification Files (DQFs).

· Track CDL licenses and Medical Examiner Certificates.

· Schedule drug and alcohol testing.

· Monitor DOT compliance deadlines.

· Maintain vehicle inspection and maintenance records.

Administrative Duties

· Answer incoming phone calls and emails.

· Maintain spreadsheets and reports.

· Schedule meetings and appointments.

· Order office supplies.

· Assist management with daily operations.

Qualifications

· Minimum 2 years of office administration experience.

· Experience working in the construction industry strongly preferred.

· Experience with payroll processing.

· Knowledge of invoicing and accounts receivable.

· Experience maintaining DOT/FMCSA compliance records is preferred.

· Strong Microsoft Office skills (Excel, Word, Outlook).

· Experience with QuickBooks and/or ADP is a plus.

· Excellent organizational, communication, and multitasking skills.

· Ability to work independently in a fast-paced environment.

Preferred Experience

· Utility construction

· Electrical contractors

· Underground utility construction

· Overhead utility construction

· Union workforce administration

· Construction project coordination

· Work order management

· Payroll administration

· DOT compliance

· FMCSA regulations

· Accounts receivable

· Customer invoicing

Benefits

· Competitive hourly pay

· Paid holidays

· Paid vacation

· Career advancement opportunities

· Stable, full-time employment

· Supportive team environment

Please note: We do not currently offer health insurance.

Schedule

· Full-time

· Monday through Friday

· Overtime as needed

Why Join Power Grid Utilities?

Power Grid Utilities is a growing utility contractor serving electric utility customers throughout Texas. We value hardworking professionals who take pride in organization, teamwork, and helping construction crews succeed. If you enjoy a fast-paced environment where every day is different, we’d like to hear from you.

Apply Today

Submit your resume and a brief summary of your construction or office administration experience. Candidates with utility construction, contractor office, payroll, work order management, or DOT compliance experience are encouraged to apply.

Pay: $48,258.91 - $58,118.26 per year

Work Location: In person

Quick Apply

Refine Your Search

administrative office assistant jobs in houston, tx

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Administrative Assistant - Texas Connections Academy

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