Top 80 Administrative specialist Jobs in Houston Tx

Administrative Specialist/Receptionist
DLA Piper —Houston, TX
- Full-time
- Hybrid work
- Writing skills
- Administrative experience
- High school diploma or GED
Client Experience Specialist/Front Desk
JAMS, Inc. —Houston, TX
- $79,600 - $104,500 a year
- Full-time
- Background check
- Inventory management
- Computer literacy
- Paid training
- Health insurance
Quick Apply
Parts and Administrative Inventory Specialist
Wolffkran Inc —Houston, TX
- Full-time
- Background check
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Administrative Specialist
BEKN Electrical Consultants —Cypress, TX
- $30 - $45 an hour
- Full-time
- CPA
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
6d
Administrative Specialist / Human Resources Designee
Enhabit Home Health & Hospice —Houston, TX
- Full-time
- Computer literacy
- Medical office experience
- Office
- Health insurance
- Dental insurance
Sales Management Specialist - Sales Support
American Jereh International Corporation —Houston, TX
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Sales
- Health insurance
- Dental insurance
Quick Apply
Data Entry Specialist
XpresCheck —Houston, TX
- $20 an hour
- Weekends as needed
- Microsoft Outlook
- Customer service
- Computer literacy
- 401(k) matching
Quick Apply
Data Entry Specialist - Part Time
Wisenbaker Builder Services —Houston, TX
- Part-time
- Computer literacy
- Administrative experience
- High school diploma or GED
Quick Apply
Administrative Specialist
YINLUN TDI LLC —Houston, TX
- Microsoft Excel
- Microsoft Outlook
- English
- Paid holidays
- Disability insurance
Quick Apply
Clerical and Administrative Specialist
Northstar Memorial Group —Houston, TX
- Full-time
- 1 year
- Communication skills
- Entry level
- Health savings account
- Health insurance
Quick Apply
12d
Administrative Operations Specialist
Rice University —Houston, TX
- $46,000 - $47,500 a year
- Email
- Inventory management
- Writing skills
- HIPAA
4d
Data Entry Specialist
International Trip Planning Services —Houston, TX
- $45,000 - $50,000 a year
- Weekends as needed
- Computer literacy
- Bachelor's degree
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
20h
Administrative Specialist – DocuSign & Contract Management
iNet - Infrastructure Networks Inc —Houston, TX
- Full-time
- Mid-level
- Administrative experience
- Organizational skills
- Paid holidays
- Health insurance
Business Support Specialist
Environmental Standards, Inc. —Houston, TX
- $65,000 - $75,000 a year
- Full-time
- Inventory management
- Mid-level
- Office
Order Entry Specialist
Visual Comfort & Co. —Houston, TX
- $24 - $26 an hour
- Overtime
- Microsoft Outlook
- Office
- Administrative experience
- Paid holidays
- Disability insurance
3d
Administrative & Technical Support Specialist
Universal Rehab —Houston, TX
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
Quick Apply
Front Office Specialist I - TCP Post Oak
Texas Children's Hospital —Houston, TX
- Full-time
- High school diploma or GED
- Typing
- Entry level
Front Office Specialist I - TCP Westwood
Texas Children's Hospital —Houston, TX
- Full-time
- High school diploma or GED
- Clinic
- Typing
Administrative Operations Specialist
Rice Engineering —Houston, TX
- $46,000 - $47,500 a year
- Email
- Inventory management
- Writing skills
- HIPAA
4d
Front Office Specialist I - TCP Kingwood
Texas Children's Hospital —Kingwood, TX
- Full-time
- High school diploma or GED
- Entry level
4d

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Administrative Specialist/Receptionist

DLA Piper -
Houston, TX

Apply Now

Job Details

Full-time

Qualifications

Writing skills
Employee relationship building
High school diploma or GED
Video conferences (communication methods)
File organization

Full Job Description

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.

Summary

The Administrative Specialist/Receptionist, working in collaboration with and in support of the firm’s strategic initiatives, provides operations support to an assigned office to include standard Receptionist duties, as well as assistance with facilities, event planning, projects, and may be sole Operations presence in the office.

Location

This position is located in our Houston office.

Responsibilities

Answer main office phone line.
Greet guests.
Schedule conference rooms, hospitality services, videoconferencing equipment, etc.
Confirm arrangements.
Place catering orders for meetings and events.
Issue loaner and permanent office badges – activate and deactivate as necessary.
Place orders for staff relations requests – flowers/food/gifts.
Assist with branded communications to office.
Maintain Daily Notice.
Liaise with property management for maintenance requests, loading dock/delivery issues, and janitorial services.
Coordinate parking.
Obtain Operations/Facilities estimates and coordinate schedules with vendors as necessary.
Process department invoices.
Review invoices for accuracy and submit for approval.
Interact with Accounts Payable to ensure checks are processed as necessary.
Complete expense reports as required for Operations services.
Open and distribute incoming mail and prepare outgoing mail, including UPS shipments, priority mail, and certified mail.
Make copies, assemble reports, and/or send electronically as requested.
Serve as Sustainability Lead for one or more offices.
Assist with coordination of office and/or department events, including blood drives, special events, and parties.
Other duties as assigned.

Desired Skills

Must have strong communication and interpersonal skills required to interact with staff and attorneys on a regular basis. Good organizational skills necessary to maintain files, coordinate schedules and track a variety of data. Ability to work effectively in a fast-paced environment.

Minimum Education

High School Diploma or GED.

Certificates

Some additional computer or administrative training preferred.

Minimum Years of Experience

1 year experience providing administrative support preferred.

Essential Job Expectations

While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:

Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
Provide timely, accurate, and quality work product.
Successfully meet deadlines, expectations, and perform work duties as required.
Foster positive work relationships.
Comply with all firm policies and practices.
Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
Ability to work under pressure and manage competing demands in a fast-paced environment.
Perform all other duties, tasks or projects as assigned.

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.

Physical Demands

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Work Environment

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.

Disclaimer

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment.

Application Process

Applicants must apply directly online instead of sending application materials via email.

Accommodation

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact [email protected] .

Agency applications will not be considered.

No immigration sponsorship is available for this position.

Applicants who are not based in the jurisdiction in which this position is posted and who apply for this role are doing so voluntarily and are not eligible for relocation assistance. Any relocation benefits, if any, are provided only where a relocation is required at the firm’s direction and in accordance with applicable policy and law.

#LI-FG1
#LI-Hybrid

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center .

Apply Now

Refine Your Search

administrative specialist jobs in houston tx

Administrative Specialist/Receptionist

Client Experience Specialist/Front Desk

Parts and Administrative Inventory Specialist

Administrative Specialist

Administrative Specialist / Human Resources Designee

Sales Management Specialist - Sales Support

Data Entry Specialist

Data Entry Specialist - Part Time

Administrative Specialist

Clerical and Administrative Specialist

Administrative Operations Specialist

Data Entry Specialist

Administrative Specialist – DocuSign & Contract Management

Business Support Specialist

Order Entry Specialist

Administrative & Technical Support Specialist

Front Office Specialist I - TCP Post Oak

Front Office Specialist I - TCP Westwood

Administrative Operations Specialist

Front Office Specialist I - TCP Kingwood

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