Top 1880 Office worker Jobs in Huntington Beach Ca

Permit Coordinator
Alcoa Agency —Huntington Beach, CA
- $20 - $28 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
LEGAL SECRETARY
GATES GONTER GUY PROUDFOOT & MUENCH LLP —Irvine, CA
- $65,000 - $85,000 a year
- Full-time
- Microsoft PowerPoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Dental insurance
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Payroll Administrative Assistant
MIC —Santa Ana, CA
- $22 - $24 an hour
- 8 hour shift
- Background check
- Pass drug screening
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Riman Inc —Irvine, CA
- $57,000 - $67,000 a year
- Part-time
- Google Workspace
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Administrative Assistant
Acquisition Group —Santa Ana, CA
- From $17 an hour
- Part-time
- Research
- Office
- Windows
- Health insurance
- Paid time off
Quick Apply
Front Desk - MedSpa
Confidential —Newport Beach, CA
- From $22 an hour
- Part-time
- Sales
- Customer service
- Medical office experience
- Employee discount
- Flexible schedule
Quick Apply
Administrative Assistant
Confidential —Newport Beach, CA
- Part-time
- Background check
- Hospitality
- Microsoft Excel
Quick Apply
10d
Accounting Clerk
Design Catapult Mfg, Inc. —Fountain Valley, CA
- $24 - $27 an hour
- Full-time
- Office
- Finance
- High school diploma or GED
Quick Apply
Property Coordinator & Office Administrator - Newport Beach, CA - Onsite
Vaco by Highspring —Irvine, CA
- $30 - $32 an hour
- Contract
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Personal Assistant
Alcoa Agency —Huntington Beach, CA
- $20 - $25 an hour
- Full-time
- Customer service
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
14d
Executive Assistant
Vaco by Highspring —Irvine, CA
- $85,000 - $95,000 a year
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Scribe and Back Office Assistant
Newport Center Eye Specialists —Newport Beach, CA
- $25 - $28 an hour
- Full-time
- Private practice
- Surgery
- Customer service
- Health insurance
- Dental insurance
Quick Apply
8d
Accounting Clerk
PFD Management, LLC —Irvine, CA
- $80,000 - $90,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
8d
Dental Front Desk Receptionist
California Oral Surgery —Huntington Beach, CA
- $22 - $27 an hour
- Full-time
- Dental office
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
3d
Purchasing Assistant
Cenergy International —Irvine, CA
- $25 an hour
- Contract
- Computer literacy
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
2d
Administrative Assistant
Northern Trust Corp. —Newport Beach, CA
- $55,200 - $82,800 a year
- Full-time
- Computer literacy
- No experience needed
- Office
- Health insurance
- Dental insurance
(Part Time) Front Desk Receptionist / Patient Coordinator
Solaire Medical Spa —Costa Mesa, CA
- $20 - $25 an hour
- Part-time
- Organizational skills
- In-person
- Communication skills
- Paid training
- Employee discount
Quick Apply
Office Administrator / Customer Service Coordinator Golden Locks Inc. – Huntington Beach, CA
Golden Locks, Inc. —Huntington Beach, CA
- $25.59 - $30.81 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Paid time off
Quick Apply
4d
Front Desk Receptionist
Newport Retina —Newport Beach, CA
- $22 - $25 an hour
- Full-time
- Private practice
- Clinic
- Computer skills
- Free parking
- Paid training
Quick Apply
Front Office Coordinator
Peters Chiropractic —Huntington Beach, CA
- $20 - $25 an hour
- Part-time
- Administrative experience
- High school diploma or GED
- Clinic
- Employee discount
Quick Apply

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Permit Coordinator

Alcoa Agency -
Huntington Beach, CA

Quick Apply

Job Details

Full-time
$20 - $28 an hour

Benefits

Health insurance
Dental insurance
Vision insurance

Qualifications

Microsoft Word
Correspondence management
Confidential information handling
Email customer support
Microsoft Outlook
Expense management
Spreadsheets
Client rapport building
In-person customer service
Filing
Mid-level
High school diploma or GED
Client invoicing
Driver's License
Data management
Construction drawing review
Task prioritization
Decision making
Calendar management
Dropbox
Cost estimate preparation
Public permit project coordination
Data accuracy checks
Community relationship building
Expenditure monitoring
Faxing
Traffic control
Stakeholder relationship building
Time management

Full Job Description

Job Title: Permit Coordinator

Job Type: Full-time (in-person) M-TH, F-WFH

Rate of Pay: $20 -$28/hr. DOE

Reporting Location: Huntington Beach, CA

Benefits:

Medical, Dental, and Vision (100% for Employee)
401(K) Retirement Plan

Provided Equipment:

Company Laptop

Position Overview:
Permit Coordinator is responsible for providing information to clients and corresponding departments regarding permit requirements, inspection and general requirements of the permit process. Permit Coordinator may need to work after hours and weekends to meet deadlines and commitments.

Key Responsibilities:

Complete/submit permit application forms on behalf of the customer.
Create invoices for permits with the guidance of the Permit Manager.
Responsible for city permit accuracy costs, always looking on the city website and/or call the city to confirm any fees such as permit, inspection, no parks, after hours, over-size load, business license costs.
Work Closely with Sales Manager, Permit Manager, Design Manager, and Traffic Manager for accurate permit costs and estimates
Own and manage all assigned permits throughout their lifecycle, proactively following up at each stage to ensure efficient processing and timely turnaround.
Assemble permit packages via Adobe and email to customers.
Submit permit packages via online systems, fax, or in person (jobsite travel), if necessary.
Responsible for reviewing all design plans prior to City submittal.
Work closely with designers and traffic managers to prepare technical documents when submitting permit packages.
Communicate with cities, counties, and affiliated correspondence for proper submittal with the guidance of the Permit Manager.
Ensure timely rendering of permit fees and permit applications are up to date (changes).
Monitors and tracks expenses.
Attend offsite customer meetings with the Permit Manager
Answer customer emails in a timely manner.
Provide exceptional customer service to clients.
Post data to accounts using Dropbox & Excel spreadsheets.
Maintain accurate files of all permit applications and corresponding job documents.
Keep an organized calendar and manage deadlines.
Assist with overflow work from the Permit Manager as needed.
Provide frequent updates and discussions with the Permit Manager regarding permit statuses.
Handle company and customer confidential information with digression.
Able to perform other duties as deemed necessary.

Expectations:

Arrive punctually and start each day with a positive attitude.
Ability to multitask effectively in a fast-paced environment.
Ability to manage an average of 50 permit requests at a time.
Strong decision-making and prioritization skills are essential for success in this role.
Excellent organizational abilities are required to manage various responsibilities.
The candidate should be able to communicate effectively and professionally with team members and customers.
Ability to build and maintain relationships with City officials, and Clients.
An openness to direction and constructive criticism is important for personal and professional growth.
A positive attitude and a willingness to learn are crucial for thriving in this position.
Strong time management skills are essential to meet deadlines.
A detail-oriented mindset is necessary to ensure accuracy.

Desired Skills:

Proficient Microsoft Word, Excel, and Outlook
Proficient in Military Time

Desired Experience:

City Permitting background is plus but not required
Utility background is a plus but not required
Traffic control background is plus but not required
Knowledge of the MUTCD, WATCH Manual is a plus but not required
Knowledge of distribution planning is plus but not required.
Highschool Diploma or GED
Valid Driver’s License

Other Duties:
This description is not a comprehensive list of all activities, duties or responsibilities that are required of the employee for this job and is subject to change at any time with or without notice.

Quick Apply

Refine Your Search

office worker jobs in huntington beach ca

Permit Coordinator

LEGAL SECRETARY

Payroll Administrative Assistant

Executive Assistant

Office Administrative Assistant

Front Desk - MedSpa

Administrative Assistant

Accounting Clerk

Property Coordinator & Office Administrator - Newport Beach, CA - Onsite

Personal Assistant

Executive Assistant

Scribe and Back Office Assistant

Accounting Clerk

Dental Front Desk Receptionist

Purchasing Assistant

Administrative Assistant

(Part Time) Front Desk Receptionist / Patient Coordinator

Office Administrator / Customer Service Coordinator Golden Locks Inc. – Huntington Beach, CA

Front Desk Receptionist

Front Office Coordinator

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